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Reviewing and Updating Personal Information

These topics provide an overview of reviewing and updating personal information and list the pages that are used to review and update personal information.

Understanding Reviewing and Updating Personal Information

PeopleSoft delivers the following transactions that enable employees to view, add, change, and delete personal information in the PeopleSoft database.

Commercial

Federal

Personal Information Summary

Personal Information Summary

Complete and Submit I-9 Form

Address Change

Email Addresses

Email Addresses

Emergency Contacts

Emergency Contacts

Ethnic Groups

Ethnic Groups

Home and Mailing Address

Marital Status

Instant Message IDs

Name Change

Marital Status

Phone Number Change

Name Change

 

Phone Numbers

 

The following transactions can be configured to automatically update the database and send notifications to the administrator:

  • Name change

  • Marital status change

  • Address change

If workflow is activated, when a user performs one of these transactions, the system automatically routes the transaction request to the appropriate person for approval. Updating your personal information becomes a two-step process:

  1. The employee submits the change request.

  2. The administrator finalizes the change request.

(USF) When the request has been submitted, employees can review the status of the change requests that they have submitted.

Pages Used to Review and Update Personal Information

Page Name

Definition Name

Navigation

Usage

Personal Information Summary

HR_EE_PERS_INFO

select Self Service, then select Personal Information, then select Personal Information Summary, then select Personal Information Summary

Employees view a summary of and are able to change their personal information in the PeopleSoft database.

Available fields for an employee may vary by country.

Address Change

HR_HOME_MAILING

select Self Service, then select Personal Information, then select Address Change (USF), then select Address Change

Initiate the address change request.

You can enter only current or future effective-dated address changes to avoid processing issues with benefits and payroll.

Address Change - Submit

FE_ADDRESS_STS

Click the Submit button on the Address Change page.

Confirms that the request was submitted.

Email Addresses

HR_EMAIL_ADDRESSES

  • select Self Service, then select Personal Information, then select Email Addresses, then select Email Addresses

  • Click the Change email addresses button on the Personal Information Summary page.

Employees view, add, change, and delete email addresses in the PeopleSoft database. Employees can view business emails, if available, but cannot add, change, or delete business email addresses; only the system administrator can do this.

Emergency Contacts

HR_EMERGENCY_CNTCT

  • select Self Service, then select Personal Information, then select Emergency Contacts, then select Emergency Contacts

  • Click the Change emergency contacts button on the Personal Information Summary page.

Employees view, add, change, and delete emergency contact information in the PeopleSoft database.

Emergency Contact Detail

HR_EMERG_CNTCT_DET

  • Click a contact name on the Emergency Contacts page.

  • Click the Add Emergency Contact button on the Emergency Contacts page.

    Click the edit icon on the Emergency Contacts page.

View, add, and change emergency contact address and telephone information.

Ethnic Groups

HR_ETHNIC_GROUPS

  • select Self Service, then select Personal Information, then select Ethnic Groups, then select Ethnic Groups

  • Click the Change ethnic groups button on the Personal Information Summary page.

Employees self-identify their ethnic groups by adding data to the Ethnic Groups grid.

Non-U.S. employees always see this version of the Ethnic Groups page, but U.S. employees see this version only if the select Two-Question Format (Ethnicity) check box on the Installation Table - Country Specific page is not selected.

Ethnic Groups (USA)

HR_ETHNIC_GROUPS2

select Self Service, then select Personal Information, then select Ethnic Groups, then select Ethnic Groups

U.S. Employees self-identify their ethnic groups by answering two questions about their race and ethnicity.

U.S. employees see this version of the Ethnic Groups page only if the select Two-Question Format (Ethnicity) check box on the Installation Table - Country Specific page is selected.

Home and Mailing Address

HR_HOME_MAILING

  • select Self Service, then select Personal Information, then select Home and Mailing Address, then select Home and Mailing Address

  • Click the Change home/mailing addresses button on the Personal Information Summary page.

Employees view and change home and mailing addresses in the PeopleSoft database.

Instant Message IDs

HR_IM_CHAT_IDS

  • select Self Service, then select Personal Information, then select Instant Message IDs, then select Instant Message IDs

  • Click the Change Instant Message Ids button on the Personal Information Summary page.

  • select Manager Self Service, then select Job and Personal Information, then select View Employee Personal Info, then select Employee Information

    Click the Instant Message IDs link on the Employee Information page

Add or update your own instant message IDs through the self-service pages. When you save this page, the system updates the Contact Information page for personal data in HR.

Managers can view the instant message IDs through the manager self-service pages for their employees.

Marital Start

W3EB_MARR_START

  • select Self Service, then select Personal Information, then select Marital Status, then select Marital Start

  • Click the Change marital status button on the Personal Information Summary page.

Employees view current marital status and can begin the process to request a change to marital status in the PeopleSoft database.

Marital Status Change

HR_EE_MAR_STATUS

Click Start on the Marital Start page.

Employees view current marital status and submit a request to change marital status in the PeopleSoft database.

Marital Status Change (USF)

FE_MARITAL

select Self Service, then select Personal Information, then select Marital Status (USF), then select Marital Status Change

Submit a marital status change.

Marital Status Change

FE_MARITAL_STS

Click the Submit button on the Marital Status Change (USF) page.

Confirms that the request was submitted.

Name Change

HR_EE_NAME

  • select Self Service, then select Personal Information, then select Name Change, then select Name Change

  • Click the Change name button on the Personal Information Summary page.

Employees submit a name change request.

(USA) All name changes for USA employees must match the name provided on their social security card.

Name Change (USF)

FE_EE_NAME

select Self Service, then select Personal Information, then select Name Change (USF), then select Name Change

Federal employees submit a name change request.

Name Change (USF)

FE_EE_NAME_STS

Click the Submit button on the Name Change (USF) page.

Confirms that the request was submitted.

Phone Numbers

HR_PERSONAL_PHONE

  • select Self Service, then select Personal Information, then select Phone Numbers, then select Phone Numbers

  • Click the Change phone numbers button on the Personal Information Summary page.

Employees view, add, change, and delete personal phone numbers in the PeopleSoft database.

Phone Number (USF)

FE_EE_PHONE_CHG

select Self Service, then select Personal Information, then select Phone Number Change (USF), then select Phone Numbers

Submit a phone number change.

Save Confirmation

EO_SAVE_CONFIRM

Click the Save button on the Phone Numbers (USF) page.

Confirm that the phone number change was saved.