Marking Attendance and Passing Statuses Automatically

This topic provides an overview of the Auto Mark Class Completion Application Engine process (LM_AUTOATTD) and discusses how to mark attendance and passing statuses automatically.

Page Used to Mark Attendance and Passing Statuses Automatically

Page Name	Definition Name	Navigation	Usage
Auto Mark Class Completion	LM_AUTOATTD_RUNCTL	select Enterprise Learning, then select Auto Mark Class Completion, then select Auto Mark Class Completion	Run the Auto Mark Class Completion process.

Understanding the Auto Mark Class Completion Process

The Auto Mark Class Completion (LM_AUTOATTD) process reduces the amount of manual work required by an instructor or administrator to mark attendance and passing statuses for learners in a class. Marking attendance and passing statuses for all learners across all learning components within a class can take a considerable amount of time for classes that have large rosters or for classes that are made up of many learning components.

The Auto Mark Class Completion process runs only on classes in which an administrator has selected the Auto Mark Completion check box on the Classes - Class Details page. Each time the process runs, it searches for eligible classes and marks attendance for those rosters. A class is eligible when one of three conditions is met:

The learning period date for the class has been reached.

Learning period is set on the Classes - Class Details page.
The end date for the class has been reached.

Class end dates are set on the Classes - Class Details page.
The end date for the class has been reached and the number of days entered in the Mark Completion After field on the Classes - Class Details page has been met.

For these classes, the Auto Mark Class Completion process updates the attendance status for all learners across all required learning components where the completion status is not attempted or in progress.

Note: The process does not overwrite any attendance statuses for learners that instructors or administrators manually enter.

If passing is required for the learning component, the process also updates the passing status. For webcast learning components the Auto Mark Class Completion process also retrieves scores. These scores can affect the passing status of the webcast learning component if the system requires learners to achieve a minimum score to pass the learning component. The Auto Mark Class Completion process overwrites any passing statuses and scores that instructors or administrators enter manually on the roster pages. If passing is not required, the process does not make any changes to the learner's passing status.

After every change made to a learner's attendance status, passing status, or score, the learning component completion engine runs to determine the learner's completion status for the learning component.

The following table shows how the Auto Mark Class Completion process sets attendance and passing statuses when any of the above conditions have been met:

Basic Learning Component Type	Attendance Status Marked	Passing Status Marked
Session	Attended	Pass
Webcast	Did not attend	Not marked
Web-Based, Test, or Survey (compliant or non compliant)	Did not attend	Not marked
Assignment	Attendance status is not tracked.	Passing status is not tracked.

Auto Mark Class Completion Page

Use the Auto Mark Class Completion page (LM_AUTOATTD_RUNCTL) to run the Auto Mark Class Completion process.

Navigation

select Enterprise Learning, then select Auto Mark Class Completion, then select Auto Mark Class Completion

Click Run to run this request. PeopleSoft Process Scheduler runs the Auto Mark Class Completion process at user-defined intervals.

Note: Run the Auto Mark Class Completion process daily during off-peak business hours.