Updating Certification Registration Statuses

To have the system update learners' certification registration status to Not Completed, Expired, or Warning, use the Program Status Updates (LM_RCTL_CURR_STAT) component.

This topic provides an overview on registration status update processing and discusses how to run the Update Program Statuses process.

Page Used to Update Program Registration Statuses

Page Name	Definition Name	Navigation	Usage
Update Program Statuses	LM_LECR_RCTL_STAT	select Enterprise Learning, then select Program Status Updates, then select Update Program Statuses	Process registration status updates for programs.

Understanding Registration Status Update Processing

Use the Update Program Statuses component to:

Update learners' registration statuses to Not Completed for certifications the learner does not complete by the target completion date.

The system compares target completion date, today's date, and the registration status of the program. If the target completion date has passed (target completion date is one day before current date) and the learner's registration status is Registered or In-Progress, the process updates the registration status to Not Completed and generates the Registration Incomplete email to be sent to the learner.
Update learners' registration statuses to Expired when the grace period ends.

When the current date is equal to the end of the grace period, the system updates the registration status to Expired and generates the Certification Expiration email to be sent to the learner.
Update learners' registration statuses to Warning when the beginning of the expiration warning period is reached.

When the current date is equal to the number of days before the expiration date as defined in the Expiration Warning Period field on the Program Details page, and the learner's certification status is Completed, the system updates the registration status to Warning and generates the Certification Warning email to be sent to the learner.

The generated emails go into the enrollment notification queue and are sent to learners when the LM_NOTIFY process runs. Use the Enrollment Notifications run control page to run the LM_NOTIFY process.

Important! You should schedule this process to run at least once a day. The process updates only the programs whose target completion date was one day earlier.

Update Program Statuses Page

Use the Update Program Statuses page (LM_LECR_RCTL_STAT) to process registration status updates for programs.

Navigation

select Enterprise Learning, then select Program Status Updates, then select Update Program Statuses

To process program registration status updates:

Add a new run control ID or search for and select an existing one.
Enter the date for which you want to run the process.

When scheduling the job to run on a nightly basis, make sure this field is blank. In this case the system uses the current date every time it runs. For non-recurring instances, this field gives you the ability to process status updates in a back-dated environment. For example, if you did not run the process over the weekend, you can run the process twice—once for each date missed. When backdating a run, you must specify the exact date missed. If you leave this field blank, the system will use the current date.
Click Run.

The system displays the Process Scheduler Request page.
In the Process List grid, select the Application Engine processes you want to run and click OK. The choices are: Set Program to Incomplete (LM_CERT_STAT), Set Certification to Expired (LM_EXPR), and Set Certification to Warning (LM_WARN).

See Understanding Registration Status Update Processing.