12 Costs Tab

The Costs Tab allows you to enter the actual costs accrued against the miscellaneous costs in your plan, for each service provider, at each location in your study.

How Cost Settings Affect the Costs Tab

The cost settings you selected on the costs sub-tab of the Settings Tab affect how actual costs are entered on the Costs Tab.

• Enter AP Only (sets AP to EV): If you selected “Enter AP Only (sets AP to EV),” ClearTrial will set the earned value for a tracking period to be the actual value entered. This option requires less data entry, but may not be as accurate when determining the tracking progress of the study.

• Enter EV and AP: If you selected “Enter EV and AP” for how a cost will be tracked, then the earned value and payment are entered on the Costs Tab. This option allows you to track the earned value and actual payment against the planned value.

• Derived: Any miscellaneous, or pass-through costs, that are derived cannot be edited on the Costs Tab. Derived costs are determined by the baseline plan.

Entering Costs

To enter costs:

1. Navigate to the Costs Tab.

2. Select the appropriate service provider from the service provider drop down list.

3. Select the appropriate location from the locations drop down list, or select All Locations.

   If “All Locations'' is selected in the drop down, only tasks that were selected to be tracked at the Study Level on the Settings Tab will be applicable for data entry. Any tasks being tracked at a Location Level basis will be grayed out and uneditable. To enter actuals for individual locations, select the location from the Locations drop down.

4. Enter actual costs as needed. Costs are entered per week or month depending on your track settings.

   For miscellaneous costs that you selected to Enter EV and Payments on the Settings Tab, there is a field to enter the earned value and another field to enter the actual payment.

   For costs that you selected Enter Payments Only on the Settings Tab, there is one field to enter the actual value. The earned value will be automatically set to equal the actual value entered.

5. Enter actuals for all service providers, in each location in the study.

   To avoid data entry errors, please ensure you have selected the desired service provider and location before entering data. Note that ClearTrial provides the ability for you to enter data for any possible combination of service provider and location for all of the service providers and locations in the study, regardless of whether or not miscellaneous costs apply to each combination. This allows you to capture unplanned costs.

   If you accumulate any significant amount of unplanned costs, it is recommend that you reforecast the baseline plan to ensure the most accurate earned value calculations.

6. Click Save when finished.