Planning and Budgeting Overview

Indicates the last date for which the report or process includes data.

Enter up to 30 characters of text describing what you are defining.

Establishes the date that the row in the table becomes effective.

It determines when you can view and change the information. Pages and batch processes that use the information use the current row.

Specifies the fiscal year for your scenario or process run.

Specifies an instance of an engine.

Indicates the date that you last ran the report or process.

Specifies the accounting period for the object being defined or the process being run.

Provides the Enterprise Performance Management program name for which you are running the report or process.

Identifies specific run control settings for a process or report.

Provides the ID code for a TableSet, which is a group of tables (records) necessary to define your company's structure and processing options.

Indicates whether a row in a table is active or inactive.

You cannot select inactive rows on pages or use them for running batch processes.

A field that stores a chart of accounts, resources, and so on, depending on the application. In PeopleSoft EPM, there are four categories of dimensions, most of which have corresponding OWE maintenance pages: Common, CRM, Supply Chain Mgmt, and HRMS. Dimension values/members represent individual account numbers, department codes, and so forth. Dimensions are also known as ChartFields in other PeopleSoft applications.

A planning center is typically the dimension that drives the type of plan or budget required for the process, such as by department or project. It will represent a unit of work and will also drive the approval structure of the activity scenario being prepared.

Dimension requiring a tree that is selected for workflow and approvals. Security will be assigned to members and nodes on the tree. The Planning Center Dimension tree requires it to be balanced and node oriented.

An activity is a user-defined entity identifying the type it is (line item, position, or assets) that determines the planning components such as planning center and dimensionality necessary for plans and budgets. There are three types of activities:

• Line Item – User-defined activity to view and change plan or budget amounts in a line item format using methods or manually entering values. You can also make adjustments to one or many line item rows, perform allocations, or alternatively enter via a spreadsheet add-in interface.

• Position - Used to add, modify, or view position data details, including salary, earnings, benefits, and employer paid tax costs associated with positions. The position budget activity represents greater level of detail than a line item, and therefore it is typically summarized into a line item activity defined by activity relationships.

• Asset - Used to create, modify, or view assets and depreciation costs associated with capital acquisition plans. The asset activity represents greater level of detail than a line item, and therefore it is typically summarized into a line item activity defined by activity relationships.

An Activity Group will specify a collection of activities, the dimension hierarchies (such as trees), members, and the activity relationships between all activities within the group. Only one activity group can be assigned to a planning model, but different planning models can share the same group.

The interval of time (such as 12 months or 4 quarters) into which a period is divided for budgetary and reporting purposes. The Dimension allows maximum flexibility to define operational accounting time periods without restriction to only one calendar. When you do not use the Budget Period dimension, one is created via the Time Hierarchy that concatenates the Fiscal Year and Accounting Period for the planning model's activity scenarios.

Time hierarchies are required within the Scenario Group. They establish the relationship and period aggregation of time within the planning model for non-historical scenarios.

A Planning and Budgeting defined scenario places the parameters, such as time and ledger, around historical and proposed data you will want to include within your planning model. A scenario determines what type of scenario it is (history, top-down plan, bottom-up budget, or forecast), the ledger to use (such as actual or budget ledger), the range of time you are referring (such as from/to fiscal year and accounting period), GL scenario data stored, and a rate combination when using multi-currency within your planning models. Scenarios can be shared across scenario groups and by planning models.

A collection of scenarios that can be used to build the activity scenario combinations within a single planning model. Only one scenario group can be assigned to a planning model, but different planning models can share the same group.

Represents the intersection of an activity and scenario that make up a unit of work or planning center. The combination of an activity group and scenario group within a planning model auto generates a set of activity scenario combinations allowed in the model; then various rules, attributes, security, and so on, are applied to each activity scenario combination.

This scenario is a field located in the budget ledger tables and represents a unique and related combination of data in the ledger that a planning and budgeting scenario ID is tied to based on ledger, calendar, and time.

An account category defines a level in the account tree in which to use as a filter when working with line item entry and reporting.

A planning model is the framework used to develop plans and budgets. It includes the scenarios and activities required during a budget cycle. The planning model brings together all the parameters, scenarios, and activities that establish the beginning and end of a budget cycle. A centralized budget office or budget coordinator typically defines planning models, and each model contains a single Business Unit.

Describes how people fit into PeopleSoft Workflow. A role is a class of users who perform the same type of work. Your business rules typically specify what user role needs to do an activity. There are only 6 roles used by the Planning and Budgeting application:

• Coordinator: The central budget office coordinator for an organization. This person determines parameters and guidelines, builds the planning model, coordinates the overall planning and budgeting process for the organization, and does high-level forecasting and analysis.

• Analyst: The user who has responsibility for a planning center, typically a unit, department, or division within an organization. This user may break a plan or budget into smaller units for distribution to lower levels and establish additional guidelines for those smaller units to follow in the budgeting process. Analysts also do some forecasting and modeling for their overall plans or budgets.

• Reviewer: The user who has responsibility for reviewing and approving submitted budgets or plans for a planning center. In many cases, an Analyst and a Reviewer may be the same person.

• Preparer: The user at the lowest level of preparation for a planning center. This user provides line item, asset, and position amounts, and justifications to higher-level users and does not usually perform allocations or aggregated analysis. When finished preparing a plan or budget, this user submits their work to a higher level planning center for review and approval.

• Casual Preparer: An additional user at the lowest level of preparation for a planning center. This user performs the same activities as the Preparer role when access is granted. The system does not, however, enable the casual preparer role to define their own private views for line item activities. When finished preparing a plan or budget, this user submits their work to a higher level planning center for review and approval.

• System Administrator: The person in charge of system security.

Planning and Budgeting delivers multiple versions for each planning center level for an activity scenario. Versions are unique to your planning center level. These versions include:

• Base Version (Version 0).

  Contains the base budget or plan, or selected data source/seed scenario. All methods and amounts reflect the base budget (BASBUD) amounts from the data source/seed scenario for the rows, plus/minus the incremental percentage applied. No calculations are performed or required for the base version. It is always the same static amounts – and will never receive any updates or require calculation.

• Versions 1 through 3, 5 through 9, and A through Z.

  These are unique working versions for the planning center and level, and are the version in which users can modify and update.

• Master Version (Version 4)

  When users have finished working on their planning center activity scenario, they will submit the completed plan or budget that is delivered to the next planning center level. The master version is created based on the version that you submit. Alternatively, if the user is not ready to submit, they may copy any of their other versions into master.