Managing Drafts

Manual Draft Cancellation Page

Use the Manual Draft Cancellation page (APD_MANDFT_CANCE) to cancel a manual draft after it has been created.

Navigation

select Accounts Payable, then select Payments, then select Drafts, then select Cancel Manual Draft, then select Manual Draft Cancellation

Image: Manual Draft Cancellation page

This example illustrates the fields and controls on the Manual Draft Cancellation page. You can find definitions for the fields and controls later on this page.

Cancel Manual Draft/Payment

Account

Specify the bank account.

From Date and To Date

Enter the first and last dates of the range in these fields to search by payment date.

Sort By

Select the value by which you want to sort the search results. You can sort results by bank, currency, maturity date, paid amount, payment ID, settlement date, and supplier.

Order By

Select whether to order the results in ascending or descending order.

Select Payments

Select

Select the check box for a draft payment to mark it for cancellation.

Bank Account Number

Displays the bank account that receives the payment.

Payment Date

Displays the that date the payment is to be paid or settled.

Click to view a list of the vouchers that are applied to the draft.

Cancel

Click to cancel the selected draft payments after selecting check boxes next to the draft payments.

Delete WS (After Posting) Page

Use the Delete WS (After Posting) page (APD_MANDFT_DELETE) to delete a manual draft worksheet.

Navigation

select Accounts Payable, then select Payments, then select Drafts, then select Delete Draft Worksheet, then select Delete WS (After Posting)

The search functionality of this page is similar to that of the Cancel Manual Draft page.

See Manual Draft Cancellation Page.

Select Payments

Select

Select the check box for a draft payment to mark it for deletion.

Bank Account Number

Displays the bank account that issues the payment.

Payment Date

Displays the date that the payment is scheduled to be paid or settled.

Delete

Click to remove the selected draft worksheets.

Draft Approval Page

Use the Draft Approval page (PYMNT_MAN_APPR) to approve unposted draft payments manually.

Navigation

select Accounts Payable, then select Payments, then select Drafts, then select Draft Approval

The draft payments must be created but not posted before you can access this page.

When the Pay Cycle process runs without the Preapprove option selected on the Draft Options page of the Payment Selection Criteria component, the draft payment is created with a status of Created. If you selected the Preapprove option, draft payments are created with a status of Approved.

Image: Draft Approval page

This example illustrates the fields and controls on the Draft Approval page. You can find definitions for the fields and controls later on this page.

SetID

Enter to search by bank SetID. This field is required.

Selection Mode

Select an option to search by either of the following criteria:

From Date/Thru Date: Searches by payment date range.

From Ref/To Ref (from reference/to reference): Searches by a reference number range for drafts.

From Date

Enter the beginning date or reference number.

To Date

Enter the ending date or reference number.

Bank

Enter to search by bank code. This field is required.

Payment Method

Search by payment method for the voucher. Select from ALL, Cust Draft (customer draft), EFT Draft (electronic funds transfer draft), or Vndr Draft (supplier draft).

Account

Enter to search by bank account. This field is required.

Draft Status

Search by current draft status. Drafts with the Approved or Created draft status can be posted when the Payment Posting process runs.

Total

Total Amount

Displays the total amount for the draft payments that meet the search criteria.

Main Information

Select the Main Information tab in the Search Results scroll area.

Date

Displays the draft payment date.

Reference

Displays the draft reference number.

Approve

Select the payment for approval. When you click the Save button, the system changes the draft payments status to Approved.

Amount

Displays the amount and currency of the draft payment.

Additional Info

Select the Additional Info tab in the Search Results scroll area.

Pay Status

Displays the payment status of the draft:

Alignment: The payment is used for alignment purposes.

Paid: The payment was made.

Pre-Note: The data is a bank prenote. You typically use prenotes when setting up electronic banking.

Overflow: The payment printed on an overflow advice.

Replaced: The payment was replaced. For example, when a check is reprinted with a new check number, the check number is given the status of Replaced.

Stopped: The payment was reversed. Use the Payment Cancellation page to stop a canceled payment.

Undo: The canceled payment was undone. Use the Payment Cancellation page to undo a canceled payment.

Void: The payment is void. Use the Payment Cancellation page to void a canceled payment.

Deleted: The payment was deleted.

Draft Info Update Page

Use the Draft Info Update page (APD_DRAFT_UPD) to update the draft reference number, the draft control number, and the payment message.

Navigation

select Accounts Payable, then select Payments, then select Drafts, then select Draft Information Update, then select Draft Info Update

Enter Selection

Enter the draft reference or the draft control ID.

Results

Draft Amount

Displays the total amount of the draft payment.

Click to update the draft reference number and the draft control identification number on the Draft Update page.

Draft Write Off Page

Use the Draft Write Off page (APD_DRAFT_WO) to write off draft payments and enter write-off information for draft payments that you have posted.

Navigation

select Accounts Payable, then select Payments, then select Drafts, then select Draft Write-Off,

Image: Draft Write Off page

This example illustrates the fields and controls on the Draft Write Off page. You can find definitions for the fields and controls later on this page.

Prerequisites

Available drafts have a status of Approved or Posted, but they have not yet reached the maturity date.

Results

Draft Amount

Displays the total amount of the draft payment.

Click to access the Draft Write Off Details page, and enter the write-off account and write-off date.

Draft Write Off Details Page

Use the Draft Write Off Details page (APD_DRAFT_WO_SEC) to enter the write-off account and write-off date.

Navigation

Click the Details button on the Draft Write Off page.

Master ID

Displays the draft master identification number.

Creation Date

Displays the payment creation date.

Amount

Displays the amount and currency of the draft payment.

Account

Displays the bank account.

Account # (account number)

Displays the bank account number.

GL Unit (general ledger unit)

Displays the general ledger business unit for the draft payment.

Write Off Acct (write off account)

Select the account from which the draft payment is written off.

Alternate Acct (alternate account)

(Optional) Enter a statutory account.

Write Off Date

Specify the effective date for the draft payment write-off.