Setting Up Financials Audit Framework (Audit Logging)

To set up the Financials Audit Framework, use the following components:

Enable Audit Logging (FS_AUDITLOG_ENABLE)
Search Audit Logs (FS_AUDITLOG_SEARCH)
Purge Audit Logs (FS_AUDITLOG_PURGE)

This topic provides an overview of the financials audit framework and discusses how to:

Set up audit logging.
Search audit logs.
Purge audit logs.

Pages Used to Manage the Financials Audit Framework

Page Name	Definition Name	Navigation	Usage
Enable Audit Logging	FS_AUDITLOG_ENABLE	select Set Up Financials/Supply Chain, then select Common Definitions, then select Audit Logging, then select Enable Audit Logging, then select Enable Audit Logging	Enable audit logging by PeopleSoft application.
Search Audit Logs	FS_AUDITLOG_SEARCH	select Set Up Financials/Supply Chain, then select Common Definitions, then select Audit Logging, then select Search Audit Logs, then select Search Audit Logs	Search for audit logs.
Purge Audit Logs	FS_AUDITLOG_PURGE	select Set Up Financials/Supply Chain, then select Common Definitions, then select Audit Logging, then select Purge Audit Logs, then select Purge Audit Logs	Use this page to delete selected audit logs.

Understanding the PeopleSoft Financials Audit Framework

The Financials Audit Framework (audit logging) provides efficient tracking of transaction processing that results in enhanced visibility and detailed audit trails. The framework is a centralized structure that allows you to identify the statuses of transactions to be tracked, including online views to search the audit log results by source, transaction and user. You can also archive and purge the audit logs.

Audit logging is available for the following transaction flows:

PeopleSoft Application	Audit Log Record	Transaction Flows
Asset Management	AM_ASST_AUD_TBL	Asset Adds and Copy Adjustments and Transfers Depreciation Interunit Transfers Recategorizations Retirements and Reinstatements Revaluation
Billing	BI_IVC_AUD_TBL	Create and Edit Billing Invoice Online Copy and Adjust Billing Invoice Correct Budget Stage Error Finalize Billing Invoice Create Installment Invoice Create Recurring Invoice Interface Create/Edit Invoice Billing Invoice Maintenance Approve/Delete Worksheet
General Ledger	GL_AUD_JRNL	Create, Edit and Post Journal Delete Journal Mark to Post and Unpost Journal Unpost Journal Update Journal Unmark to Post and Unpost Journal Journal Date Change
Payables	AP_VCHR_AUD_TBL AP_PYMT_AUD_TBL AP_CNTL_GRP_TBL	Voucher transactions Payment transactions Control Group transactions
Receivables	AR_AUD_DEPOSIT AR_AUD_DRAFT AR_AUD_ITEM AR_AUD_PND_ITEM AR_AUD_PYMNT	Items Drafts Payments Deposits

Note: Documents and events for each application are registered. To register products, documents and events for audit logging that are not delivered requires access to the Register for Audit Logging page. This page is accessible only by the Application Development or customization teams.

Enable Audit Logging Page

Use the Enable Audit Logging page (FS_AUDITLOG_ENABLE) to enable audit logging by PeopleSoft application.

Navigation

select Set Up Financials/Supply Chain, then select Common Definitions, then select Audit Logging, then select Enable Audit Logging, then select Enable Audit Logging

Image: Enable Audit Logging page

This example illustrates the fields and controls on the Enable Audit Logging page. You can find definitions for the fields and controls later on this page.

Select the application name of the product for which you want to enable events for audit logging. Select the events that you want to track.

Application Name

Select to enable events for the following applications:

Accounts Payable
Accounts Receivable
Asset Management
Billing
General Ledger

Enable

Select the events for which you want to enable audit logging.

Include Archive

Select to include archived data.

Note: Data can be archived using PeopleSoft Data Archive Manager.

See PeopleTools: Data Management, “Using PeopleSoft Data Archive Manager”.

Search Audit Logs Page

Use the Search Audit Logs page (FS_AUDITLOG_SEARCH) to search for audit logs.

Navigation

select Set Up Financials/Supply Chain, then select Common Definitions, then select Audit Logging, then select Search Audit Logs, then select Search Audit Logs

Image: Search Audit Logs page

This example illustrates the fields and controls on the Search Audit Logs page. You can find definitions for the fields and controls later on this page.

The Search Audit Logs page accesses events that are populated in the audit record within the application if the corresponding events are enabled for audit logging. Enter your selection criteria and click the Search button to retrieve the requested audit information in the Search Results grid. The Search Criteria and Search Results fields depend upon the application and the documents that you choose to track.

You can also access the Search Audit Logs page from the View Audit Logs link that is provided on the transaction pages themselves, such as the Journal Entry - Lines page or the Bill Summary Info page, for example. The search result, by default, returns the audit trail for that particular journal or Billing invoice.

See Enabling Journal Audit Logging.

See PeopleSoft Asset Management product documentation, Adding and Maintaining Assets, Viewing Asset Audit Logs

See PeopleSoft Billing product documentation, Entering Bills Online, Reviewing Bill Summary Information

Include Archive

Select to include archived logs in your search results

Include Batch Changes

Select to include logs of those transactions that are created in batch processes.

Include Purge Logs

Select to include deleted audit logs (logs that were purged using the Purge Audit Logs page) in the search display.

Purge Audit Logs Page

Audit log data can become very large as there are multiple events for each document and one particular document can be edited more than once. This data may need to be removed from the system from time to time for system maintenance.

Use the Purge Audit Logs page (FS_AUDITLOG_PURGE) to delete selected audit logs.

Navigation

select Set Up Financials/Supply Chain, then select Common Definitions, then select Audit Logging, then select Purge Audit Logs, then select Purge Audit Logs

Image: Purge Audit Logs page

This example illustrates the fields and controls on the Purge Audit Logs page. You can find definitions for the fields and controls later on this page.

Enter search criteria to retrieve the audit logs that you want to purge and click the Purge button. You are presented with a message that informs you of the number of rows to be deleted and asks if you want to continue with the deletion of these rows.

Note: The purge log cannot be purged.