Hays Specialist Recruitment
Hays Specialist Recruitment, is recognized for implementing a successful Selective Adoption strategy with the support of PeopleSoft Test Framework, which drives significant savings in test effort and duration, such as PO Tracking user acceptance testing previously done by two experienced subject matter experts for 2 days, now automated to run in 8 – 10 hours.
Hays plc is a leading global professional recruiting group and is the expert at recruiting qualified, professional and skilled people worldwide, being the market leader in the UK and Asia Pacific and one of the market leaders in Continental Europe and Latin America. The Group operates across the private and public sectors, dealing in permanent positions, contract roles and temporary assignments.
Hays Specialist Recruitment are a global specialist staffing company who commenced their PeopleSoft journey back in 2008. Hays has a complex PeopleSoft estate with 16 modules across the five products of Finance, HCM, CRM, ELM and the Interaction Hub.
In 2015 Hays upgraded their estate to 9.2 and have evolved their Selective Adoption strategy through the stages of change avoidance through to an IT led maintenance programme to a collaborative business/IT Model Office approach that is delivering real business benefits through initiatives including Fluid, Workcentres, Dashboards, Mobile Approvals and Guided Self Service.
Having delivered three major PeopleSoft programmes between 2008 and 2015, Hays have adopted an agile/sprint based methodology in 2017 to deliver all maintenance and new features projects. This change has been extremely well received by the Hays user community as it addresses three key strategic challenges – keeping the application in support, keeping it secure and adopting a long term sustainable model.
This evolution from a large project every 3 years to an agile delivery mechanism identified a major business concern – how could we cope with the increased volume of business testing? So Hays looked to the automated testing solution of PeopleSoft Test Framework, as PTF looked like the tool that could address our objectives of being:
- Low maintenance
- Capable of running complex test cases
- Able to build business confidence
- Capable of significantly reducing the volume of manual business testing
Hays initially commissioned a Pilot to create a PTF use case around one of their most complex manual testing scenarios – a Retro transaction within Financials. The business SME worked collaboratively with the IT Team to design and execute the test case and the result was extremely positive! Not only was the test a success, but there was compelling feedback from the business team that the automated test would significantly reduce both the manual testing effort as well as improving the elapsed time required for completion of business acceptance testing.
With the full approval of the senior Finance stakeholders Hays commenced a full phased implementation of PeopleSoft Test Framework. Phase 1 of the rollout was challenged to look at an area of Finance that is both highly specialised and highly manual. If successful, the business benefits were broad – not just saving time and money from a testing perspective, but providing real career development opportunities for business users. The Finance area chosen for Phase 1 was that of Accounts Receivable, Billing, Paybill and Retros – an area for the business that meant they had to deploy their most experienced users to undertake highly specialised repetitive manual tests. Not an area of their responsibilities that the staff involved found personally rewarding.
The Hays team needed to have the PTF tests available that were going to be used for their major maintenance programme, scheduled to commence in January 2018. This major programme will bring their Finance and HCM products up to the latest image. In order to achieve this, Hays targeted delivery of the Phase 1 scripts for parallel running during their minor maintenance programme that will be completed in the second half of 2017.
Hays undertook a detailed analysis of the documented manual test cases and identified 40% of the cases that were suitable for automation within AR, Billing, Paybill & Retros. These test cases were selected on the basis of the data being completely contained within PeopleSoft (or underlying tables) and having no dependency on external systems.
This analysis also identified that PTF could be used to resolve one of the more mundane and laborious elements of project testing – that of loading test data. The design of their Hays PTF solution allows for the automated population of test data across all the major test scenarios.
A project team consisting of a senior architect, an experienced functional analyst and 2 developers have been working in defined 4 weekly sprints to create 40 consolidated shell tests, which comprise over 270 individual tests. Each shell test represents a complete business process. These test cases have been deployed to the System Integration Test (SIT) environment and have been run in parallel with the manual SIT tests that have been undertaken by the IT team.
These tests – both negative and positive – have proved to be highly successful. Typical results have indicated significant savings in both time and duration:
- PO Tracking UAT test window 3 days (2 experienced business SMEs)
- PTF PO Tracking test run time 8-10 hrs
The business users that have been working with the IT Team have also indicated that the PTF solution is increasing their confidence of the project that has been delivered.
PeopleSoft Test Framework has been a tremendous success and allowed Hays to fully execute on their Selective Adoption Strategy.
Hays plc (the "Group") is a leading global professional recruiting group. The Group is the expert at recruiting qualified, professional and skilled people worldwide, being the market leader in the UK and Asia Pacific and one of the market leaders in Continental Europe and Latin America. The Group operates across the private and public sectors, dealing in permanent positions, contract roles and temporary assignments. As at 30 June 2017 the Group employed 10,000 staff operating from 250 offices in 33 countries across 20 specialisms. For the year ended 30 June 2017:
- The Group reported net fees of £954.6 million and operating profit (pre-exceptional items) of £211.5 million.
- The Group placed around 70,000 candidates into permanent jobs and around 240,000 people into temporary assignments.
- 24% of Group net fees were generated in Asia Pacific, 49% in Continental Europe & RoW (CERoW) and 27% in the United Kingdom & Ireland.
- The temporary placement business represented 59% of net fees and the permanent placement business represented 41% of net fees.
- Hays operates in the following countries: Australia, Austria, Belgium, Brazil, Canada, Colombia, Chile, China, the Czech Republic, Denmark, France, Germany, Hong Kong, Hungary, India, Ireland, Italy, Japan, Luxembourg, Malaysia, Mexico, the Netherlands, New Zealand, Poland, Portugal, Russia, Singapore, Spain, Sweden, Switzerland, UAE, the UK and the USA.