11 Advanced Media Object Attachments (Release 9.2.1)

This chapter contains the following topics:

11.1 Advanced Media Object Attachments Overview

Starting with EnterpriseOne Tools Release 9.2.1.0, the EnterpriseOne Media Object Attachments functionality improves the user experience by allowing you to:

  • Access attachments from the grid using the paper clip.

  • Use the Attachments option from the Row or Form menu to access or edit attachments, depending on the application.

  • Drag and drop files to attach to records.

  • Increase usability by allowing you to search, sort, and filter attachments.

  • Edit text or eTXT attachments.

Note:

Oracle recommends you use the Advanced Media Object Attachments feature instead of the classic Media Object Attachments, to take advantage of additional functionality.

Your access to viewing and editing attachments depends on an administrator performing Media Object setup, including enabling Advanced Media Object Attachments in Server Manager and setting up necessary permissions for the appropriate applications.

11.2 Prerequisites

Before you complete the tasks in this chapter, you must ensure that an administrator has enabled Advanced Media Object Attachments.

To enable Advanced Media Object Attachments, these settings must have the correct values. They can be found in Server Manager, within the Web Runtime configuration settings for your HTML Server:

  • Within the Web Runtime - Media Objects section, the Use Enhanced Media Objects User Interface setting should be selected (true).

  • Within the Web Runtime section, the Use ActiveX Controls setting should be set to false.

For more information on configuration group settings for a server, see the JD Edwards EnterpriseOne Tools Server Manager Guide.

For more information on general media object setup, see Understanding Media Objects and Imaging in the JD Edwards EnterpriseOne Tools Runtime Administration Guide.

Note:

Advanced Media Object Attachments do not support OLE, ActiveX, and JDE Shortcuts.

11.3 Adding Advanced Media Object Attachments

Advanced Media Object Attachments work the same way as classic Media Object Attachments. You can add Local, Queue, or URL files.

Attachment types you can add using Advanced Media Object Attachments include:

  • Editable text or eTXT

  • Local Files

    Select multiple files or Drag and Drop multiple files.

  • URL Files

  • Queue Files

To add Local files:

  1. Access the Attachment Manager.

  2. Select the Add icon, and then select File/URL Attachment.

    Select Local File as the Attachment Type.

  3. When you add local files, you can attach multiple files using the Choose Files/Browse button to select the files or you can use Windows Explorer to drag and drop the selected files into the dotted drop area labeled "drop file here".

Note:

In Grid View, you can also drop files directly onto the Click or Drop Files target (plus sign), to quickly add them.

Note:

When you add files from your local machine, the file extensions must comply with the following two settings for your HTML Server in Server Manager:

Web Runtime - Media Object Settings Section --> Invalid Media Object File Extensions

Security - Upload Inclusion Lists Section --> Media Object Extension List

For more information on configuration group settings for a server, see the JD Edwards EnterpriseOne Tools Server Manager Guide.

To add Queue files:

  1. Select the row to which you would like to add an attachment. Then select Row, Attachments, to open the Attachment Manager.

  2. Select the Add icon and then select File/URL Attachment.

    Select Queue as the Attachment Type.

  3. Select the Queue and the File from the drop-down lists, and then click Save.

    If the Preview option is selected, the system opens a window to preview the Queue file. The only files you can preview are images with extensions .jpg, .jpeg, .png, .gif, and .bmp.

To add URL files:

  1. Select the row to which you would like to add an attachment. Then select Row, Attachments, to open the Attachment Manager.

  2. Select the Add icon and then select File/URL Attachment.

    Select URL as the Attachment Type.

  3. Enter the URL and click Save. The system either opens a new window or pop-up form to preview the URL.

    The system will open a new window based on the Open URL Media Object Attachments in a New Window setting in Server Manager for your HTML Server.

Note:

Oracle recommends that URLs are set to display in a new window. An administrator can set this using the "Open URL Media Object Attachments in a New Window" setting within the Web Runtime - Media Object Settings section for the HTML Server in Server Manager.

For more information on configuration group settings for a server, see the JD Edwards EnterpriseOne Tools Server Manager Guide.

11.4 Finding Advanced Media Object Attachments

To find attachments, you can sort the files when in list view and perform a properties search over the files. The system automatically sorts the files by name when first opening the Attachment Manager.

Release 9.2.1.2

The Attachment Manager displays the attachments in a list or grid view (icons).

Searching for Media Object Attachments

To choose the Attachment Manager view and search for files:

  1. In the Attachment Manager, click the List View or Grid View icon to view attachments in a list or as icons, respectively. (Release 9.2.1.2)

  2. Enter your search text in the Search field to perform a search over the properties of the attachments (name, type, user, and date).

    When searching for a date, you can use the following formats:

      • YYYYMMDD

      • YYYYMM

      • YYYY

Sorting Media Object Attachments

To sort files:

In Attachment Manager, in List View, you can sort files by Name, Type, User, or Date. To sort by alphabetical order, click on the row header for the column by which you want to sort. If you click a second time, the system toggles between ascending and descending order.

11.5 Viewing Advanced Media Object Attachments

You can view most and download many types of attachments. OLE attachments are visible in the Attachment Manager but cannot be viewed nor downloaded. Some audio and video formats are also supported. When viewing attachments using the Advanced Media Objects functionality, you can:

  • View images such as .jpg, .jpeg, .gif, .bmp, and .png attachments. The size of the image is based on the available viewing space.

  • View URLs on your screen.

    Note:

    Oracle recommends that URLs are set to display in a new window. An administrator can set this using the "Open URL Media Object Attachments in a New Window" setting within the Web Runtime - Media Object Settings section for the HTML Server in Server Manager.

    For more information on configuration group settings for a server, see the JD Edwards EnterpriseOne Tools Server Manager Guide.

  • View videos, such as .mov, and .mp4 files.

  • Listen to audio, such as .mp3 and .wav files.

  • Download all types of attachments, including editable text files. If you cannot view an attachment, download the attachment to your local machine to view it.

To view files:

Within Attachment Manager, right-click on the attachment you would like to view and select View or just click on the attachment. The system displays the attachment that you selected.

Note:

You can only view certain attachment types. If the View option is not available, you can download the attachment to your local machine to view it.

To download files:

  1. From the row header of a record, click the paper clip button to open the Attachment Manager side panel. select the file you want to download.

  2. Right-click on the attachment that you would like to download and select Download. The system downloads the attachment to your local machine.

11.6 Editing Advanced Media Object Attachments

When editing attachments using the Advanced Media Object functionality, you can:

  • Edit text or eTXT attachments.

  • Rename attachments.

  • Delete attachments.

  • Designate an attachment as a default image.

  • Characterize attachments.

To edit files:

  1. Use the Attachments option from the Row menu to access Attachment Manager in edit mode.

    Note:

    When the Edit Media Object Manager is open as a side panel, the parent form is disable until you close the Edit Media object Manager side panel.
  2. Select the file you want to edit.

  3. Perform any of the following:

    • To edit text, click the right mouse button and select View. The system displays the text editor where you can make the change or rename the file.

    • To rename a file, click the right mouse button and select Rename. Type the new name of the file you selected and press Enter.

    • To delete a file, click the right mouse button and select Delete. The system deletes the file you selected.

    • To designate an attachment as the default image, click the right mouse button and select Set as Default. The system displays a check mark on top of the icon to indicate it is the default image. This option is only available for .png, .jpg, .gif, and .bmp files.

    • To characterize a file, click the right mouse button and select Characterize. For more information on media object attachment characterization, see Enabling Metadata for Media Objects.

Note:

Some of these options may not be available depending on security and your permissions. For more information, contact your administrator.

11.7 Using Templates

You can use templates with advanced media objects. For more information, see Using Templates.

11.8 Adding Contextual Conversations and Documents (Release 9.2.1.2)

The integration of Oracle Content and Experience Cloud with JD Edwards EnterpriseOne enables social collaboration within the EnterpriseOne application.

The Conversations icon in the Attachment Manager enables you to start a new conversation or join existing conversations in the context of the selected record.

The Documents icon in the Attachment Manager enables you to attach documents to the cloud in the context of the selected record.

For detailed steps about how to create contextual conversations and add contextual documents, see Using Oracle Content and Experience Cloud for JD Edwards EnterpriseOne (Release 9.2.1.2) in this guide.