ADVANCED TAX HANDLING FOR DEPOSITS Application Setting

Group. Cashiering

Type. Parameter

Application.

OPMS

ORS (Property)

Description. Taxes for deposit folios will be posted to the guest ledger upon creation of the deposit.

Internal Name. ADVANCED_TAX_HANDLING_FOR_DEPOSITS

Property Determination. Once activated, this parameter cannot be de-activated if active deposit transactions with tax exist or if there are guests in house.

Activation / Inactivation Rules.

This parameter is available when either style 4 or style 9 is selected from the Cashiering>Advanced Deposit Handling application settings.

Available Values.

Yes (Y)

No (N)

Add On Licenses/Country Specifics.

<none>

Other Application Settings.

Cashiering>Deposit Ledger Tax Trn Code is available when this parameter is active.

Affected Areas

Menus / Screens / Fields.

<none>

Reports & Report Forms.

<none>

Permissions.

<none>

Other Areas.

<none>

Functionality

When active, the Advanced Tax Handling for Deposits application parameter allows taxes on deposits to be visible in reports and in back office data on the day of generation as opposed to the day of consumption. Taxes posted at the time of deposit are offset at the time of consumption.

When the deposit folio has been created, taxes are internally transferred to the Guest Ledger. Because these transactions are in the Guest Ledger, they are visible on the guest's Billing screen prior to check in. These transactions will behave like any other transactions posted to the Guest Ledger and will be displayed and included in calculations for reports for the day.

Transfer of deposits and associated taxes is not allowed after check in. (The Billing screen right-click menu Transfer option is disabled and the user cannot select the Billing screen entries for the deposits and associated taxes.) After check in, the tax transactions which were posted to the Guest Ledger will not be visible in the Billing screen and on folios generated for the reservation. (Prior to check in these were visible.) Also, due to the Advanced Deposit Handling Style Set, a transfer of the deposit folio will not be allowed prior to check in.

After the check in, a Deposit Transfer at Check In transaction can be transferred or routed if no deposit tax was posted.

Credit Bills

Available when the Cashiering>Credit Bill application parameter is set to Y, if a credit bill is generated for the deposit, the same process is followed, where the tax is posted to the Guest Ledger based on the amount of tax posted to the Deposit Ledger. Taxes on credit bills will be posted only if the original; bill had tax transferred to the Guest Ledger.

Bill has taxes with taxes transferred: Credit bill will transfer tax if existing on the current credit bill.
Bill has no taxes with no taxes transferred: Credit bill will not transfer tax even if there exists taxes on the current credit bill.

Reports

When the Advanced Tax Handling For Deposits parameter is active:

The Trial Balance report will have a row for Deposit Tax in the Deposit Ledger and Guest Ledger sections of the report.
The Deposit Activity report will have a column for Total Tax Transferred.
The GLTrial Balance report included RESERVED / PROSPECT guests who have at least one transaction for the day.
The NA Guest Ledger Detail report shows all in-house guests even if their reservation balance is 0.

No Show and Cancelled Reservations

As part of the End of Day refresh_fin_summary.resv_summary procedure, and internal bill is created for those deposit tax transactions which have not been billed as yet and which are still in the Guest Ledger. This will be done after the departure date of the reservation since it can be reinstated until that date.

Note: When the Advanced Tax Handling For Deposits application parameter is set to N, the Deposit Ledger Tax Trn Code will behave as a normal payment code. All back-dated reports will not match subsequent reports.