Catering Overview
Note: When the OPR<version Number>ORS license code is active, three radio buttons appear on the Application Settings screen that affect what Group Functions, Parameters, and Settings will be available.
- The Global radio button displays Group Functions/Parameters/Settings that will affect all properties located in all CROs in the ORS database.
- The CRO radio button displays Group Functions/Parameters/Settings that will affect all properties located in the CRO selected from the CRO LOV.
- The Property radio button displays Group Functions/Parameters/Settings that are available on the property level and will only affect the property selected in the Property LOV.
Functions
- ALTERNATE SPACE - Enable Alternate Space Functionality
- ATTENDEE MANAGEMENT - Enables the Attendee Management module.
- CATERING EVENTS - Catering Events
- EVENT PACKAGES - Event Packages
- EVENT POSTING - Event Posting
- EVENT PROGRAMME - Activate the Event Programme Functionality.
- EVENT RESOURCES - Event Resources
- EVENT TEMPLATES - Event Templates
- EVENT WAITLIST - Event Waitlist
- FUNCTION DIARY - Function Diary
- FUNCTION SPACE REVENUE MINIMUMS - Activates Function Space Revenue Minimums.
- QUICK EVENT - Enable Quick Event Functionality
- SUB EVENTS - Activates the Sales and Catering sub events.
Parameters
- ALLOW SPACE OVERBOOKING OF MASTER BLOCKS EVENTS - Sub blocks and sub allocations can overbook event space when the event is booked by their master block or master allocation.
- ALLOW SUB EVENTS ON MASTER END DATE - Allow for the Sub Event Start Date to be on same date as the Master Event End Date.
- APPLY USE FORECAST REVONLY CHANGE FROM EVENT - Prompt to apply the unchecking of the use forecast revenue only check box from one event to other events attached to the same booking.
- APPLY STATUS CHANGE FROM EVENT - Apply the status change from one event to other events of the same booking.
- ATTENDEE REGISTRATION REQUIRED - Sets the 'Registration Required' flag on events to Yes as the default.
- CATERING MEAL TYPES - Catering Mealtypes.
- COMBINE PACKAGE EVENTS IN BEO - Enable the option of printing like package events combined in the BEO.
- CONSUMPTION MENU FORECASTING - Allows for a Menu Price to be added to a Consumption Menu in Standard Menu Configuration and when editing a Menu that has been attached to an Event.
- COPY EVENT NOTES - Copy Event Notes when copying an Event.
- COPY EXPECTED RENTAL TO FORECAST - When the Use Forecast Revenue Only check box is selected for the Event, the Expected Function Space Revenue will be updated in the Forecasted Function Space Revenue on the Event>Revenue tab.
- COPY FORECAST FIGURES - The copy Forecast Figures check box (Event Copy Options) will be selected by default when copying an Event or Business Block with Events.
- COPY RESOURCE NOTES - Copy Resource Notes when copying a Resource.
- DIARY WARNING FOR NO SPACE - Warn in the diary, if some events exit without space attached.
- EVENT SEARCH EDIT - Event Search Grid is editable.
- FUNCTION DIARY QUERY PMS RESERVATIONS - If set to "Y" the function diary will query for PMS reservations every time the function diary is opened.
- FUNCTION SPACE SEASONAL RATES - Use Function Space Seasonal Rates.
- INCLUDE AGENDA SPACES IN CATERING FORECAST - Include Spaces linked to F&B Agenda records in catering forecast reports.
- INCLUDE SETUP IN HOURLY RATE - Can the setup/set down be included in hourly rate calculation.
- INSERT NON INCLUDED MENU ITEMS WITH EVENT ATTENDEES Application Setting - Insert non included Menu Items with Event Attendees.
- ITEM INVENTORY WARNINGS - Display item inventory warnings.
- KEEP EVENT DETAILS ON TYPE CHANGE - Keep Event Details as they are when the event type is changed.
- OVERBOOK PROMPT FOR SUB EVENTS - Prompt with overbook message when a deduct from inventory sub event is booked into the same space as another deduct from inventory event.
- POPULATE FORECAST FOR ALTERNATE EVENTS - When active, Event Forecast figures will be populated for Alternate Events.
- QUICK EVENT - Enable Quick Event Functionality.
- SEND EVENTS IN OLD FORMAT - Send Events in Old Format to the destination property.
- SHARED FUNCTION SPACE - Enable Shared Function Spaces for Exclusive Events.
- USE FORECAST VALUE ONLY - Log only forecast revenue changes until the "forecast value only" checkbox is unchecked at the event level.
- UPDATE CHECK NUMBER WITH EVENT ID - Always update the Event ID into the Check Number Field on Posting.
- WARN WHEN SPACE BOOKED NONDEDUCT - Warn when a space is booked as Non-Deduct.
Settings
- BANQUET CHECK BY EVENT - Report name for Banquet Check by Event Type.
- BANQUET CHECK BY REVENUE - Report name for Banquet Check by Revenue Group / Type.
- CATERING REVENUE PRICE TYPE - Catering revenues entered as Gross or Net values.
- DEFAULT BEO -Default BEO to Preview from Resources.
- DEFAULT EVENT RESV RATE CODE - Default Rate Code to use for Event Reservations in Can-Be-Meeting-Rooms
- DEFAULT RESTYPE DEDUCT - Default Reservation Type for Quick Event.
- DEFAULT RESTYPE NONDEDUCT - Default Non Deduct Reservation Type for Quick Event.
- DEFAULT SPACE REVENUE TYPE - Default Revenue Type.
- DEFAULT SUB EVENT RATE CODE - Allows for Sub Events to be created with a predetermined rate code.
- DEFAULT WAITLIST DISPLAY - Default Waitlist Display Name.
- EVENT ACTUALS EDIT - Actual revenue at the event level edit mode.
- EVENT END TIME ROOMS - Rooms will be removed from inventory the next night for Events ending after this value.
- EVENT START TIME ROOMS - Rooms will be removed from inventory the previous night for Events starting prior to this value.
- FUNCTION DIARY - Function Diary
- FUNCTION SPACE REQUIRED WARNING - Status for which Function space is required.
- MEASUREMENT - Default Measurement.
- NUMBER OF ROOMS PER DIARY PAGE - Number of rooms to be displayed in Function Diary at a time.
- PSEUDO ROOM TYPE FOR DAY DELEGATES - Allows selection of a pseudo room type default for Day Delegates.
- QUICK EVENT BOOKING TYPE - Default booking type for quick event creation.
- QUICK EVENT MARKET - Default market code for quick event creation.
- QUICK EVENT RATE CODE - Default rate code for quick event creation.
- QUICK EVENT SOURCE - Default source code for quick event creation.
- RESOURCE NOTES DEFAULT - Resource Notes Internal or External by Default.
- WAITLIST ACTIVITY TYPE - Activity Type when waitlisted Event gets a Function space.