Add New Invoice to the AR Account

To add a new invoice to the AR account, select the New button from the Account Maintenance screen. The New Invoice screen appears.

Note: Note: When the OPV_<version number> OPERA Vacation Ownership System license and the OWNERSHIP > AUTO INVOICE CREATION application function and OWNERSHIP > PERIOD INVOICE DAYS application setting are active, invoices can be automatically created during the night audit process for larger properties or owners with multiple rooms.

The screen shows the name of the AR account to which the new invoice is being added. The following fields are available:

Guest. Select the down arrow to choose the name to be attached to the invoice. By default, the name on the AR account appears in this field. If you change the name, the Profile Search screen prompts you to select the name from existing profiles or to create a new profile.

Market. The market code for this invoice. Select the down arrow to change the market code.

Source. The source code for this invoice. Select the down arrow to change the source code.

Room Class. The room class for this invoice. Select the down arrow to change the room class. Available when the GENERAL > ROOM CLASS application function is set to Y.

Note: If default market code, source code, and/or room class have been set up in the AR application parameters settings (Default Market Code, Default Source Code, Default Room Class), these defaults will be displayed in the Market, Source, and Room Class fields. The default values may be changed.

Invoice Supplement. Supplemental information regarding the invoice.

Invoice Reference. Invoice reference information.

Add or change information as necessary. To proceed, select the OK button. The Transaction Posting screen appears. Use this screen to enter the details of the transaction to post to the new invoice. This screen is discussed in detail in Posting Transactions.)

When you have posted the transactions, you are given the opportunity to print an invoice before returning to the AR Account screen.