PURGE DAYS FOR INCOMPLETE PROFILES Application Setting

Group.  Profiles

Type.  Setting

Application.  PMS                      ORS

Description.  Number of Days a Guest Profile without Address1, Address2, and a defined Communication Method (Phone, Fax, or Email for example) should have had no activity before being removed.

Internal Name. PURGE_INCOMPLETE_PROFILE_DAYS

Property Determination. An individual profile is considered incomplete if neither an address exists on the profile (i.e., no information in the ADDRESS1 or ADDRESS2 fields) nor any communication information (of any type — phone, fax, email, etc.) exists on the profile.

This setting may be set to any number of days. The Opera Data Purge Routine purges incomplete individual profiles that meet the number of days with no activity criterion established by this setting, as well as other criteria as specified below.

Activity is defined as any update to the profile (the update date is changed in the NAME table).

Other factors control profile purging as well as inactivity. These include:

• Cannot purge profile other than Individual.
• Cannot purge a Contact.
• Cannot purge if History flag is checked.
• Cannot purge if AR Account attached to profile.
• Cannot purge if Profile attached to open invoice in AR.
• Cannot purge if Profile associated with an invoice in a AR account.
• Cannot purge if Profile has relationships to other profiles.
• Cannot purge if Profile has an outstanding balance.
• Cannot purge if Reservation is active.
• Cannot purge if Profile has future reservations.
• Cannot purge if Profile has outstanding commissions.
• Cannot purge if Profile attached to an Owner Contract.
• Cannot purge if Profile attached to a Owner Account.
• Cannot purge if Profile attached to a Reserve Account.
• Cannot purge if Profile attached to a Revenue Pool.

The Profiles>Purge Days for Incomplete Profiles app setting typically works in conjunction with Purge Days. You would set Purge Days to, say, 360 days, and Purge Days for Incomplete Profiles to a shorter interval, say, 90 days. If left blank (null) this feature is ignored.

Activation / Inactivation Rules.

<none>

Available Values.

If left blank (null) this feature is ignored. Manual entry of a numeric value is to be entered if this feature is to not be ignored. Minimum value = 0 days (same day); no maximum value.

Add On Licenses/Country Specifics.

<none>

Other Application Settings.

Profiles>Purge Days

Affected Areas

Menus / Screens / Fields.

Opera Purge Routine Purge Profiles Procedure

Reports & Report Forms.

<none>

Permissions.

<none>

Other Areas.

<none>