About Cashiering Setup

The Configuration>Cashiering module provides a comprehensive range of setup functions to handle posting of checks and room charges, advances, receipts, refunds and discounts. All transactions are properly audit-trailed. The ability to register non-room guests/accounts, open additional folios as required, and transfer charges from one folio to another are some of OPERA's unique features.

Configurable Cashiering features include:

• Property definable transaction codes suited to best breakdown revenues, packages, taxes, and non-revenues for hotels.
• Foreign currency can be set up and manage currency exchange rates for current and future dates for different currencies at a property.
• Cashier numbers are created for users allowing OPERA to track user rights to Cashier options and to verify that no one else works with another user ID in this module.
• Petty cash accounts can be set up for buying newspapers or other general purchases for the hotel. Payments and receipts like these do not belong to any guest bill. Instead, you post each type of expenditure to a Hotel Cashier account.
• Folio groupings and routing codes are setup to ease the groupings of transactions for guest folios.
• Adjustments codes are configurable for each property defining corrections, adjustments, and deletion reasons that users select from for each adjustment that is performed.
• Multiple payment types are configured within OPERA allowing users to define the payment method codes which can be selected within the reservation, and define the credit limit that is assigned to each payment method. The amount assigned to each payment method is used to produce the Credit Limit Report listing all guests whose current balance is greater than the credit limit assigned to the payment.
• Revenue Type Cross Reference available only when the Sales & Catering OPS <version number> license code is activated, this feature is used to define actual revenue for catering events.
• Tax types define and manage tax types such as Regular Guest, Sales Tax Exempt, 10% VAT, etc. for properties and chains.
• Period and Budget definition assists properties with calendar versus fiscal reporting periods, and budgets per defined period are defined so as to reflect within the property’s reporting statistics.
• Number to Words supports translation of numerals into words in multiple languages.
• Pre and Post Charging Rules define rules to allow/deny charges to be made to the reservation before check in or after checkout.
• Folio Print Tasks allow you to configure the conditions that OPERA uses to evaluate which type of folio will be printed under a given set of circumstances. A specific set of folio print task conditions is then linked to a folio type which has an associated report file. The report file, in turn, controls what information is included on the folio and how the folio looks when printed.
• Fiscal XML Configuration allows you to configure the available XML tags used to identify information transferred to the fiscal printer via the fiscal folio XML files, and the response XML files returned to OPERA after each file transfer or attempted transfer.
• Payment XML Layout creates fiscal folio XML files that are sent to the Fiscal printer and later returned to OPERA via the local fiscal application.

Cashiering Setup Functions

Transaction Codes - Define and modify the transaction codes groups, subgroups, tax types, and generates used to post items to a guest account. One transaction code can sometimes serve as an umbrella for multiple individual items, or articles.

Revenue - See at a glance all transaction codes, groups, subgroups and articles with revenue figures for the fiscal period, month-to-date, period to date, and year-to-date.

Foreign Currency - Define and manage various exchange rates for different currencies at your property.

Cashiers - Define and manage your property and chain cashiers.

Petty Cash Accounts - Define hotel or house accounts that can be used for payment postings of smaller purchases that cannot be charged to a guest's folio.

Folio Grouping Codes - Define Arrangement, Expense, and Group codes into transaction groups for consolidation purposes when printing a folio.

Routing Codes - Group certain transaction codes together into meaningful groups in order to simplify the process of setting up routing instructions, available via Cashier, Reservations and Front Desk. These routing codes can be used in place of individual transaction codes in the reservation routing option.

Adjustment Codes - Define the adjustment type for changes to transactions that are made on a guest folio.

Payment Types - Define the payment method codes which you can select within the reservation and define the credit limit that is assigned to each payment method.

Rev. Type Cross Reference - Define actual revenue for catering events when the Sales & Catering OPS <version number> license code is active.

Revenue Bucket Types and Codes - Assign a revenue bucket to transaction codes or payment methods. OPERA stores the corresponding revenue details of a guest stay on the End of Day Sequence of the check-out. This revenue breakdown can be used for statistical and reporting purposes.

Tax Types - Define and manage tax types for properties and chains. Tax types are user-definable and the number of types allowed is unlimited.

Period and Year - Set up your property's fiscal periods. OPERA Fiscal Period Reporting is designed for properties which do not use the monthly calendar for their reporting and therefore need to define other reporting periods.

Budget Definition - Configure fiscal periods for budgets.

Number to Words - Control whether numerals appear in printed format at numerals or words in several languages.

Pre and Post Charging Rules - Control whether the property allows charges to be made to the reservation before check in. The Post Stay Charging feature controls whether the property allows charges to be posted to folios after checkout.

Folio Print Tasks - Configure the conditions that OPERA uses to evaluate which type of folio will be printed under a given set of circumstances.

Fiscal XML Configuration - Define tags used to create files that are transferred to the fiscal printer via the fiscal folio XML files, and the response XML files returned to OPERA after each file transfer or attempted transfer.

Payment XML Layout - Create fiscal folio XML files that are sent to the Fiscal printer and later returned to OPERA via the local fiscal application.