OPEN FOLIO Application Setting

Group. Cashiering

Type. Parameter

Application. PMS

Description. Activate the Open Folio functionality.

Internal Name. OPEN_FOLIO

Property Determination. When the Open Folio Parameter is active, it is possible for the guest to check out and still allow charges to be added to the guest's folio. When the guest checks out and the Check Out with Open Folio option is chosen, the guest may check out with an outstanding balance and charges can continue to be manually posted to the folio until such time as final settlement is made. The property is responsible for monitoring reservations that are checked out with an open folio and for ensuring settlement when appropriate; no limit is placed on the time during which charges may continue to be added to the open folio. Each day during the End of Day routine, checked out reservations for which Check Out with Open Folio is in-effect will not halt processing, even if they have an outstanding balance. The Guest Ledger report will show reservations with an open folio balance.

Activation / Inactivation Rules.

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Available Values.

Y- Yes

N- No (Default)

Add On Licenses/Country Specifics.

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Other Application Settings.

Available when the Cashiering>Post Stay Charges application function is set to Y.

Affected Areas

Menus / Screens / Fields.

Cashiering>Billing

Cashiering>Billing>Shift Tab while cursor in grid

Cashiering>Billing>Advanced

Cashiering>Billing>Early Departure

Cashiering>Quick Check Out

Cashiering>Scheduled Check Out

Reports & Report Forms.

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Permissions.

CHECKOUT WITH OPEN FOLIO

Other Areas.

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Notes.

When manually posting a rate code with a Package on an Open Folio reservation, the entire rate amount is posted to the transaction code on the rate code, the rate amount is not split into room and package amounts. The reason being that the Open Folio reservations are already checked out and do not go through End of Day process as normal in-house reservations. Due to that no allowance and profit/loss postings take place hence there is no splitting of rate amount.