PRO-FORMA FOLIO Application Setting

Group.  Cashiering

Type.  Parameter

Application.  PMS

Description.  Allow generation of Pro-Forma Folios

Internal Name. PROFORMA_INVOICE

Property Determination. The pro forma folio provides a summary of estimated charges. Any final bill may or may not match the estimates on the pro forma folio and the charges shown on the pro forma folio should not be considered as binding. A pro forma folio can be run for arriving guests or for guest who have already checked in. For guests not yet checked in, the pro forma folio could include room charges, fixed charges, and all associated service charges and taxes for the projected stay.  For guests who are already checked in, the pro forma folio would include all already incurred charges, as well as other charges projected through the end of the stay such as room charges, fixed charges, and associated service charges and taxes. Keep in mind that:

• The pro forma folio includes estimates of taxes and service charges that are applicable to estimated transactions.
• Package allowances are treated as if they were fully consumed.
• The pro forma folio is not stored for re-printing.
• Room-routing of charges is considered only if all reservations participating in the routing are checked in. For example, John Jones is checked in and is routing all charges to Bill Smith. If the pro forma folio is run for Jones before Smith checks in, all current and estimated charges appear on Jones' bill. If Jones's pro forma folio is run after Smith checks in, his folio shows no charges.
• Pro forma folios are not available for business blocks.
• The pro forma folio uses the sample_folio report with separate pro forma merge codes.

  Note: When the Pro-Forma Folio application parameter is active, the night_audit_procs.purge_proforma_invoices routine is automatically run before End of Day processing begins. The function of this procedure is to prevent imbalances by ensuring that all pro-forma financial records are properly purged prior to running the End of Day reports.

 

Activation / Inactivation Rules.

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Available Values.

Y- Yes N- No

Add On Licenses/Country Specifics.

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Other Application Settings.

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Affected Areas

Menus / Screens / Fields.

Reservations>Options>Pro- Forma Folio   Cashiering>Billing>Options>Pro- Forma Folio

Reports & Report Forms.

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Permissions.

PROFORMA FOLIO

Other Areas.

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