Room Potentials

Sales information can be provided on company, travel agent, source, and contact Profile screens, primarily on the Sales Info tab. This information can assist Sales Managers in decision-making and can be used as filters in preparing sales reports.

Use the rooms potential to categorize an account's ability to draw accommodations business to your property. The rooms potential of an account is an estimate and can be changed through the life of the account profile. Select Configuration>Profile>Sales Information>Room Potentials to set up room potentials. The Room Potentials screen appears.

The Room Potentials screen shows the following information.

Code. Code that represents the room potential.

Description. Description of the room potential code.

Seq. Number that controls the position of the room potential in displays.

Adding and Editing Room Potentials

To create a new room potential, select the New button from the Room Potentials screen. To modify an existing room potential, highlight your choice on the Room Potentials screen and select the Edit button. The Room Potentials - New or Room Potentials - Edit screen appears. You may also inactivate and delete unused Room Potentials codes.

Provide the following information and select the OK button.

Code. Enter a code for the room potential (for example, A for 0-100 rooms per year, B for 101-200 rooms per year, etc.).

Description. Enter a description for the room potential code.

Display Seq. Enter a number that will control the position of this room potential when listed in screen displays. Room potentials that do not have a display sequence number appear in alphabetical order following the room potentials that have a sequence number assigned.

Inactive. Select this check box to inactivate the current rooms potential code. Leave unchecked for active codes. You can also inactivate a code from the main grid by highlighting the code and selecting the Inactivate button. Inactive codes will not be available for selection on a profile, but will be available for selection in filters and queries. If you want to delete a code, you must first inactivate it and then delete it. Only inactive codes that are not currently applied to a profile can be deleted.

Function Buttons

Search. Select to search for the Rooms Potential code based on the search criteria that has been entered.

Move Up. Select to move the Rooms Potential code up in the display sequence.

Move Down. Select to move the Rooms Potential code down in the display sequence.

New. Select to create a new Rooms Potential code.

Edit. Select to edit the highlighted Rooms Potential code in the grid.

Inactivate. Select this button to inactivate the highlighted code in the grid.

You can also inactivate a code from the Rooms Potential - New or Rooms Potential - Edit screens by selecting the Inactive check box.
Inactive codes will not be available for selection on a profile, but will be available for selection in filters and queries.
If you want to delete a code, you must first inactivate it and then delete it. Only inactive codes that are not currently applied to a profile can be deleted.
Inactivated sales information codes can be viewed on the User Activity Log. Select Miscellaneous>User Activity Log. Then, on the User Activity Log screen, select Activity Group>Configuration.

Delete. This button displays when the Show Inactive check box is selected in the Search criteria and only inactive codes display in the grid.

If you want to delete the highlighted inactive code, select the Delete button. If the highlighted code is still associated with a past or future profile, you will see the message, "Cannot delete. Record has dependent records." In this case, you must first go to the specific profile screen and delete the code from the corresponding field.
Deleted sales information codes can be viewed on the User Activity Log. Select Miscellaneous>User Activity Log. Then, on the User Activity Log screen, select Activity Group>Configuration.

Close. Select to exit out of the Rooms Potential configuration screen.