Scope Cities

Sales information can be provided on company, travel agent, source, and contact Profile screens, primarily on the Sales Info tab. This information can assist Sales Managers in decision-making and can be used as filters in preparing sales reports.

The scope city is the city where the contact or account's headquarters is located or the city where one of your properties is located that this contact or account uses frequently. Select System Configuration>Profile>Sales Information>Scope Cities to set up sales scope cities. The Scope Cities screen appears.

The Scope Cities screen shows the following information.

Code. Code that represents the scope city.

Description. Description of the scope city code.

Seq. Number that controls the position of the scope city in displays.

Adding and Editing Scope Cities

To create a new scope city, select the New button from the Scope Cities screen. To modify an existing scope city, highlight your choice on the Scope Cities screen and select the Edit button. The Scope Cities - New or Scope Cities - Edit screen appears. You may also inactivate and delete unused scope cities codes.

Provide the following information and select the OK button.

Code. Enter a code for the scope city (for example, NYC for New York, MADRID for Madrid, etc.).

Description. Enter a description for the scope city code.

Display Seq. Enter a number that will control the position of this scope city when listed in screen displays. Scope cities that do not have a display sequence number appear in alphabetical order following the scope cities that have a sequence number assigned.

Inactive. Select this check box to inactivate the current scope cities code. Leave unchecked for active codes. You can also inactivate a code from the main grid by highlighting the code and selecting the Inactivate button. Inactive codes will not be available for selection on a profile, but will be available for selection in filters and queries. If you want to delete a code, you must first inactivate it and then delete it. Only inactive codes that are not currently applied to a profile can be deleted.

Function Buttons

Search. Select to search for the Scope Cities code based on the search criteria that has been entered.

Move Up. Select to move the Scope Cities code up in the display sequence.

Move Down. Select to move the Scope Cities code down in the display sequence.

New. Select to create a new Scope Cities code.

Edit. Select to edit the highlighted Scope Cities code in the grid.

Inactivate. Select this button to inactivate the highlighted code in the grid.

You can also inactivate a code from the Scope Cities - New or Scope Cities - Edit screens by selecting the Inactive check box.
Inactive codes will not be available for selection on a profile, but will be available for selection in filters and queries.
If you want to delete a code, you must first inactivate it and then delete it. Only inactive codes that are not currently applied to a profile can be deleted.
Inactivated sales information codes can be viewed on the User Activity Log. Select Miscellaneous>User Activity Log. Then, on the User Activity Log screen, select Activity Group>Configuration.

Delete. This button displays when the Show Inactive check box is selected in the Search criteria and only inactive codes display in the grid.

If you want to delete the highlighted inactive code, select the Delete button. If the highlighted code is still associated with a past or future profile, you will see the message, "Cannot delete. Record has dependent records." In this case, you must first go to the specific profile screen and delete the code from the corresponding field.
Deleted sales information codes can be viewed on the User Activity Log. Select Miscellaneous>User Activity Log. Then, on the User Activity Log screen, select Activity Group>Configuration.

Close. Select to exit out of the Scope Cities configuration screen.