Producing an Advisement Group Summary Report
This section provides an overview of the Advisement Group Summary report and discusses how to generate the report.
The advisement group summary report lists the contents (or structure) of a specific academic requirement group or all of the academic requirement groups that meet the criteria established for the report. This report is an easy way to verify the academic requirement groups for any academic program or plan. For example, suppose that you need a printout of all the academic requirement groups that are defined for an undergraduate psychology major, you can run this report.
While preparing to print this report, you can request that the requirements, lines, and courses be summarized in generalized terms or in specific detail. The parameters that you define for the requirement advisement report appear on the report.
Here's how to create an Advisement Group Summary report:
Enter the academic requirement group or enter other general parameters and print options on the Advisement Group Summary Report page.
Click the Run button to process the report.
|
Page Name |
Definition Name |
Navigation |
Usage |
|---|---|---|---|
|
Advisement Group Summary |
RUNCTL_SRGRPADV |
|
Request a report detailing all of the requirements contained in a specific requirement group or all of the requirement groups that meet the criteria that you established on this page. |
Access the Advisement Group Summary page ().
Image: Advisement Group Summary page
This example illustrates the fields and controls on the Advisement Group Summary page. You can find definitions for the fields and controls later on this page.
The advisement group summary report lists the contents (or structure) of a specific requirement group or all of the requirement groups that meet the criteria established for the report. This report is an easy way to verify the requirement groups for any academic program or plan. For example, you need a printout of all the requirement groups that are defined for an undergraduate psychology major, you can run this report.
While preparing to print this report, you can request that the groups, requirements, lines, and courses be summarized in generalized terms or in specific detail. The parameters that you define for the summary report appear on the report.
|
Field or Control |
Definition |
|---|---|
| Run Control ID |
Identifies the report request. You can use any alphanumeric combination. |
| As of Date |
The advisement group summary report accurately reflects the requirements that are contained in the specified requirement group (or requirement groups that meet the search criteria) as of this date. (The current date appears by default, but you can modify it.) A value in this field is required. |
| Requirement Group |
Enter the requirement group number that is the subject of this report. Each requirement group consists of detail lines pointing to conditions, courses, and requirements as well as parameters that include unit and course requirements. If you enter a requirement group number, then the remaining fields on the page become unnecessary and are eliminated from the page. The institution, career, program, plan, sub-plan, and requirement usage are automatically contained within the specified requirement group. If you do not enter a requirement group number, these fields remain on the page and are used to identify the requirement groups that satisfy the search criteria. |
| Academic Institution |
Enter the academic institution. Each requirement group is associated with one academic institution only. A value in this field is required. Important! The Academic Career, Academic Program, Academic Plan, and Academic Sub-Plan fields on this page are used for analysis purposes. These fields are not just prompt values. Because fields are analyzed in a hierarchical order, appropriate field values are system-supplied. For example, suppose that you enter an academic program, the appropriate Academic Career field value is automatically supplied by the system. If any of these fields are left blank, the report will contain all careers, programs, plans, and sub-plans that satisfy the search criteria. |
| Academic Career |
Enter the academic career that is affected by the requirement groups. |
| Academic Program |
Enter the academic program that is contained within the academic career. |
| Academic Plan |
Enter the academic plan that is an area of study (for example, major or minor) within the academic program. |
| Academic Sub-Plan |
Enter the academic subplan that is a further specialization within the academic plan. |
| Requirement Usage |
Indicates how the system uses the requirement groups in the academic advisement process. Values are: None: Indicates that the field is not used as a limiting parameter. This value appears by default. Academic Advisement: Indicates that requirement groups with a usage of academic advisement are included in the report. Student Individualized Plan: Indicates that requirement groups with a usage of student individual individualized plan are included in the report. Values for this field are delivered with your system as translate values. Do not modify these values. Any modifications to these values require a substantial programming effort. |
| Honor Blank Values |
Select if blank fields on this page represent actual values. This check box is clear by default. For example, suppose that the check box is selected and the Academic Program field is left blank, then the report will not contain requirement groups with an academic program because no program has been specified. If the check box is clear, the blank field acts as a wildcard and every requirement group with an academic program in the specified career is included in the report. Note: The Honor Blank Values check box does not affect the Requirement Usage field. |
Description Options
These fields enable you to control how descriptions are presented in the summary report. If you leave any field values blank, then the system creates the report using the Standard selection option.
|
Field or Control |
Definition |
|---|---|
| Print Group Level |
Select the print group level that governs the type of requirement group description that is included in the report. Values are: All: Indicates that all of the descriptions (search description, long description, report description, and report long description) on the Requirement Group page print on the report. Catalog: Indicates that the report long description on the Requirement Group page prints on the report. Excpt Cat: Indicates that all of the descriptions on the Requirement Group page print on the report. Long: Indicates that the long description and the report long description on the Requirement Group page print on the report. Standard: Indicates that the search description and the report description on the Requirement Group page print on the report. This value appears by default. Values for this field are delivered with your system as translate values. Do not modify these values. Any modifications to these values require a substantial programming effort. |
| Print Requirement Level |
Enter the print requirement level that governs the type of requirement description that is included in the report. Values are: All: Indicates that all five of the descriptions (search, short search, report, long, and report long descriptions) on the Requirement page print on the report. Long: Indicates that the long description and the report long description on the Requirement page print on the report. Standard: Indicates that the search description and report description on the Requirement page print on the report. This value appears by default. Values for this field are delivered with your system as translate values. Do not modify these values. Any modifications to these values require a substantial programming effort. |
| Print Line Level |
Select the print line level that governs the type of line description that is included in the report. Values are: All: Indicates that all five of the descriptions (search descriptions, the long description, and the two report descriptions) on the Requirement Line Item page print on the report. Long: Indicates that the long description and the report long description on the Requirement Line Item page print on the report. Standard: Indicates that the search description and the report description on the Requirement Line Item page print on the report. This value appears by default. Values for this field are delivered with your system as translate values. Do not modify these values. Any modifications to these values require a substantial programming effort. |
| Print Course Level |
Select the print course level that governs the type of course description that is included in the report. Values are: All: Indicates that all of the descriptions on the Course List Description page print on the report. Long: Indicates that the long description on the Course List Description page prints on the report. Standard: Indicates that the description on the Course List Description page prints on the report. This value appears by default. Values for this field are delivered with your system as translate values. Do not modify these values. Any modifications to these values require a substantial programming effort. |
Detail Options
Enables you to control how details are presented in the summary report.
|
Field or Control |
Definition |
|---|---|
| Print Group Level |
Select to print the requirement group detail on the report. If the check box is clear, no group detail prints. |
| Print Requirement Level |
Select to print the requirement detail on the report. If the check box is clear, no requirement detail prints. |
| Print Line Level |
Select to print the line detail on the report. If the check box is clear, no line detail prints. |
| Course List Detail Level |
Select how the course list detail should appear in the report. Values are: None: Converts to List and Courses. List and Courses: Indicates that the course list, plus specific courses print on the report. This value appears by default. List and Courses with Detail: Indicates that the course list, plus specific courses with detail print on the report. List Only: Indicates that only the course list prints on the report. List Only with Detail: Indicates that the course list with detail prints on the report. Values for this field are delivered with your system as translate values. Do not modify these values. Any modifications to these values require a substantial programming effort. |