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Updating Self-Service Advisement Reports

This section provides an overview of the self-service advisement report update process and discusses how to update self-service advisement reports.

Use this update process if your institution wants to generate advisement reports based on the synchronization options on the Installation Academic Advisement (SAA_INSTALL_AA) page. The update process identifies students whose synchronize flag is set to Y and who meet the institution, career, and program parameters identified on the Update Self-Service Advisement Reports page. The process determines whether a report request exists for the self-service report types defined in the Institution Table for a given student. If a request does not exist, one will be created and processed. If a request does exist, the process checks to see if report results are available for the request. If not, then the request will be reprocessed. If results are available, the date/time stamp on the request is compared to the date/time stamp on the STDNT_CAREER record. If the report date/time stamp is earlier than the STDNT_CAREER date/time stamp, the report is regenerated. After both report types are checked, the system sets the synchronization flag to N.

Note: This is the only process that sets the synchronization flag on the student career record back to N.

Page Name

Definition Name

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Usage

Update Self Service Reports

SAA_RUNCTL_TRGR

select Academic Advisement, then select Advisement Processes, then select Update Self-Service Reports

Define the academic institution, academic career, and academic program parameters and update the self-service advisement reports for students. Reset the synchronization flag on the student career record (STDNT_CAREER) to N.

Access the Update Self-Service Reports page (select Academic Advisement, then select Advisement Processes, then select Update Self-Service Reports).

Image: Update Self-Service Reports page

This example illustrates the fields and controls on the Update Self-Service Reports page. You can find definitions for the fields and controls later on this page.

Update Self-Service Reports page

Field or Control

Definition
Academic Institution

Enter the academic institution for which you want an update.
Academic Career

Enter the academic career for which you want an update.
Academic Program

Enter the program for which you want an update. If you do not enter a value, the process will be applied to all programs within the specified career.