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Performing Enrollment Management

This section discusses how to:

Page Name

Definition Name

Navigation

Usage

Enrollment Target

ENRL_MGMT_TARGET

select Student Admissions, then select Enrollment Targets, then select Define Enrollment Targets, then select Enrollment Target

Set enrollment targets for each level that you defined.

Target Detail

ENRL_MGMT_DETAIL

select Student Admissions, then select Enrollment Targets, then select Define Enrollment Targets, then select Target Detail

Specify additional details about a target.

Target Applicants

ENROLL_MGMT_ID

select Student Admissions, then select Enrollment Targets, then select Define Enrollment Targets, then select Target Applicants

Display a list of all the people that meet the target selection criteria.

The Enrollment Target process populates the values in this page. A list of people who meet your target selection criteria appears on the bottom section of the page. For each person, it displays the ID, name, application number, program number, and the number of times that person is counted for this detail or group. If you are displaying a detail target, then this field is always 1. If you are displaying a group target, then this number could be anything depending on the number of times the person met the criteria for each detail target within the group.

Calculate Enrollment Targets

RUNCTL_ENRL_TARGET

select Student Admissions, then select Enrollment Targets, then select Calculate Enrollment Targets

Process the enrollment management target and obtain current results. After you have set up and defined your enrollment management target levels, you can run the Enrollment Target process at any time to obtain the results and see how your institution is doing with its efforts towards these targets.

Enrollment Target Summary

ENROLL_TARGET_SUMM

select Student Admissions, then select Enrollment Targets, then select Enrollment Target Summary, then select Enrollment Target Summary

View enrollment management target results.

Access the Enrollment Target page (select Student Admissions, then select Enrollment Targets, then select Define Enrollment Targets, then select Enrollment Target). You must have already defined cohorts, populations, and divisions.

Image: Enrollment Target page

This example illustrates the fields and controls on the Enrollment Target page. You can find definitions for the fields and controls later on this page.

Enrollment Target page

Group/Detail Information

Field or Control

Definition
Group

Select this option to set up a group enrollment management target consisting of multiple detail targets.

Detail

Select this option to set up a detail enrollment management target. This is the default setting.
Cohort

Select the cohort for this enrollment management target.
Population

Enter the population for this enrollment management target.
Division

Enter the division for this enrollment management target.
Target

Enter the target number for this enrollment management target.
Result

After you run the Enrollment Target process, this field displays the total number of application rows meeting the target selection criteria.
Actual

After you run the Enrollment Target process, this field displays the total number of people meeting the target selection criteria. If it is a detail row, the Actual field contains the same number as the Result field.
Real

After you run the Enrollment Target process, this field displays the same value as the Result field. For group targets, you can change this field to any number between (and including) the result and actual number.

For example, suppose that for a group target of Fall 2005 undergraduate enrollment, the Result field displays 100. However, suppose that some of these people applied for two or more programs. Therefore, the Actual field displays 80. The Real field defaults to 80 but you can change it to any number within that range that is appropriate, for example, 90. You can use the Target Applicants page to view a list of the people who meet your target selection criteria and verify the correct real number. You can also use the Enrollment Management Summary page to view results.

Result Date/Time

After you run the Enrollment Target process, the date and time the most recent results were calculated for this enrollment target appear.

Select Prog

Choose an application program setting:

Field or Control

Definition
Current

Select this option to have the Enrollment Target process check only the most current application row. If a student is in this application program, and matches the target selection criteria, he or she is included in the count.
All

Select this option to have the Enrollment Target process check all the application rows. If a student has any application program row that matches the target selection criteria, he or she is included in the count.

For example, suppose that a person has applied to the LAU academic program as illustrated in the following table:

Program

Effective Date

Status

LAU

03/01/05

Admitted

LAU

01/01/05

Applied

Field or Control

Definition
 

You create an enrollment target detail in which the program is LAU and the status is Applied, then:

If you select the All option, the student is included in the enrollment target count on 3/01/05.

If you select the Current option, the student is not included in the enrollment target count on 3/01/05. The student's most current application program status (highest effective date) is Admitted.

Group Detail Selection

Field or Control

Definition
Detail Sequence

Use this field only if you are creating a group enrollment management target that consists of a series of detail targets. You would select all the detail targets here.

Detail

Field or Control

Definition
Career

Enter the academic career for this enrollment management target.
Term

Enter the term for this enrollment management target.

Access the Target Detail page (select Student Admissions, then select Enrollment Targets, then select Define Enrollment Targets, then select Target Detail).

Image: Target Detail page

This example illustrates the fields and controls on the Target Detail page. You can find definitions for the fields and controls later on this page.

Target Detail page

In the Selection Criteria group box, select any additional criteria that you want to use to define your target. These are selection criteria beyond the academic institution, academic career, and academic term that you defined on the Enrollment Target page. The specific cohort, population, and division should drive the selection of any of these fields.

Note: Admissions application records use the Last Admit Term value to determine if the program, plan, or subplan should appear in the prompt. If the Last Admit Term field is populated on the Academic Program Table (ACAD_PROG_TBL), Academic Plan Table (ACAD_PLAN_TBL), or Academic SubPlan Table (ACAD_SBPLN_TBL) and the term is less than or equal to the term selected for the ID, the system does not display the value in the prompt.

Field or Control

Definition
Admit Type

Select this check box if you want to define your target by admit type. After you select this check box, the Admit Type field becomes available for input.

Program Status

Select this check box if you want to define your target by program status. After you select this check box, the Status field becomes available for input.
Academic Program

Select this check box if you want to define your target by academic program. After you select this check box, the Acad Prog (academic program) field becomes available for input.
Gender

Select this check box if you want to define your target by gender. After you select this check box, the Gender field becomes available for input.
Ethnic Group

Select this check box if you want to define your target by ethnic group. After you select this check box, the Ethnic Group field becomes available for input.

If this detail comprised your entire enrollment management target, then you have completed all the necessary data entry. Remember to save the page. If you are creating a group enrollment management target and this was just one detail target, display the Enrollment Target page again and specify your additional detail targets. Use the Group - Detail Selection field to find all the detail targets that you must specify (roll up into) the group enrollment management target.

Note: The Target Applicants page displays only the list of students meeting the selection criteria after you have run the Enrollment Target process.

Access the Calculate Enrollment Targets page (select Student Admissions, then select Enrollment Targets, then select Calculate Enrollment Targets). You must first set up the target detail on the Enrollment Target and Target Detail pages.

Field or Control

Definition
Cohort

Select the cohorts for which you want to process enrollment management targets.

Click Run to run the Enrollment Target process at user-defined intervals.

After you have run the Enrollment Target process, you can display the results to see how your institution is progressing with its recruiting efforts towards the target. There are two ways that you can obtain enrollment management target information:

  • Through the Enrollment Target page.

    After you have run the enrollment management target process for a specific enrollment management target, you can use the Enrollment Target page to display the calculated enrollment figures.

  • Through the Enrollment Management Summary page.

Access the Enrollment Target Summary page (select Student Admissions, then select Enrollment Targets, then select Enrollment Target Summary, then select Enrollment Target Summary). You must first run the Enrollment Target process.

Image: Enrollment Target Summary page

This example illustrates the fields and controls on the Enrollment Target Summary page. You can find definitions for the fields and controls later on this page.

Enrollment Target Summary page

Entering Selection Criteria

Field or Control

Definition
Cohort, Population, and Division

Select the cohort, population, and division for which you want to display targets.
Search

Click to display the specified target results.

Viewing Results

The bottom section of the page displays the target results in the following columns:

Field or Control

Definition
Seq Nbr (sequence number)

The target sequence number.
Cohort

The defined cohort.
Population

The defined population.
Division

The defined division.
Target

The target number you originally set for this enrollment management target.
Result

The current result count for this target.
Real

The current real count for this target.
Result Calculated Date/Time

The most recent date and time these results were last calculated.