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Recording the Basis of Admission

To set up a basis of admission, use the Basis of Admission component (BASIS_ADMIT_TABLE).

This section discusses how to:

You can set up basis of admission codes that represent general admission criteria—such as ACT test score, grade point average, or interview—then link the code or codes to applicants or students. You can also print the basis of admission on admission offer letters and transcripts.

Available Fields for Letter Generation

The following fields are attached to the ADMA and ADMP administrative functions and are available as merge fields for all letters. The system extracts and attaches up to three bases of admissions.

Winword Merge Field

PeopleSoft RECORD.FIELD

BasisAdmit

ADM_BASIS_ADMIT.BASIS_ADMIT_CODE

BasisAdmitDL

ADM_BASIS_ADMIT.DESCR254

BasisAdmitDE

BASIS_ADMIT_TBL.DESCR

BasisAdmitDS

BASIS_ADMIT_TBL.DESCRSHORT

BasisAdmitAcadProg

ADM_BASIS_ADMIT.ACAD_PROG

BasisAdmitTerm

ADM_BASIS_ADMIT.ADMIT_TERM

BasisAdmitBeginDt

ADM_BASIS_ADMIT.BEGIN_DT

BasisAdmitEndDt

ADM_BASIS_ADMIT.END_DT

Page Name

Definition Name

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Usage

Basis of Admission Setup

BASIS_ADMIT_TABLE

select Set Up SACR, then select Product Related, then select Recruiting and Admissions, then select Application Evaluation, then select Basis of Admission Table

Define basis of admission codes. You link these codes to applicants and students on the Basis of Admission page.

Basis of Admission

ADM_APPL_BASIS_ADM

select Records and Enrollment, then select Career and Program Information, then select Basis of Admission

Assign the basis of admission to an applicant or student.

Access the Basis of Admission Setup page (select Set Up SACR, then select Product Related, then select Recruiting and Admissions, then select Application Evaluation, then select Basis of Admission Table).

Field or Control

Definition
Include In Offer

Select this check box to include the code, description, short description, and long description by default on the admission offer letter for any applicant to whom you assign this basis of admission code. When you select this check box, the system automatically selects the Include in Offer check box on the Basis of Admission page.
Include In Transcript

Select this check box to include the code and long description by default on the transcript for any student to whom you assign this basis of admission code. When you select this check box, the system automatically selects the Include in Transcript check box on the Basis of Admission page.
Long Description

Enter a default long description for this basis of admission code. The long description appears by default on the Basis of Admission page after you assign this code to the applicant or student.

The long description should clearly state the basis for admission. For example, you could say, "The applicant's composite SAT score exceeded the minimum score required for admission to the program." You can have another code that represents grade point average, and another that represents letters of referral, for example. Thus, if you admitted a person based on their SAT score, grade point average, and letters of referral, you could assign all three bases of admission codes to the person.

Access the Basis of Admission page (select Records and Enrollment, then select Career and Program Information, then select Basis of Admission).

Image: Basis of Admission page

This example illustrates the fields and controls on the Basis of Admission page. You can find definitions for the fields and controls later on this page.

Basis of Admission page

Field or Control

Definition
Basis of Admission

Enter a basis of admission code from the list of valid values. Define basis of admission codes on the Basis of Admission page.

Application Nbr (application number)

Enter an application number to assign the basis of admission to a specific application. (optional)
Application Program Nbr (application program number)

Enter an application program number to assign the basis of admission to a specific program. (optional)
Admit Term

Enter the individual's admit term. If an individual was admitted to more than one academic program, he or she could have multiple admit terms.

Academic Program

Enter the individual's academic program to which you want to apply the basis of admission. Individuals can be admitted to multiple academic programs. (optional)
Begin Date

The default for the begin date is your system date.

End Date

Enter the date that you want this basis admission to be no longer valid. If you run the offer letter or transcript after this date it will not appear even if you have selected the Include in Offer check box.
Include in Offer

Select this check box to include the code, description, short description, and long description on the applicant's admission offer letter. The system automatically selects this check box if the Include in Offer field on the Basis of Admission setup page is selected for the given basis of admission. You can change the setting for this applicant here.
Include In Transcript

Select this check box to include the code and long description on the student's transcript. The system automatically selects this check box if the Include in Transcript field on the Basis of Admission setup page is selected for the given basis of admission. You can change the setting for this person here.
Long Description

The long description appears from the Basis of Admission setup page. You can change the long description for this person here.

The long description should clearly state the basis for admission. For example, you could say, "The applicant's composite SAT score exceeded the minimum required for admission to the program." You can have another code that represents grade point average, and another that represents letters of referral, for example. Thus, if you admitted a person based on his or her SAT score, grade point average, and letters of referral, you could assign all three bases of admission codes to the person.
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