Using the Organization Search Process

This section provides an overview of the organization search process and lists the page used to run the Organization Search process.

After you have loaded the TS130 data and corrected any error resulting from the load process, run the organization search process to match the organization and course data.

When you click the Run button, the Organization Search process does the following: Uses the FICE, ATP, ACT, or IPEDS code found on the EDI TS130 Staging, EDI TS130 Org Data page to find a match to the same codes stored on the Organization Table, School Data page. If a match is found, the system populates the Ext Org ID, Term Type, and External Career fields on the EDI TS130 Org Data page.

The Term Type and External Career fields will only be populated if the system defaults for those fields are populated on the Organization Table, School Data page.

The system updates the EDI TS130 Courses page (Student Admissions, Application/Transcript Loads, TS130, TS130 Staging, EDI TS130 Courses) based on the search process. The system compares the EDI School Subject and EDI Course Number fields on the EDI TS130 Courses page with the school subject and school course number on the School Course Classification page (Campus Community, Organization, Create/Maintain Organizations, School Course Classification).

If the system finds a match, it sets the course to Course Post. If the system does not find a match, it sets the Crse Error (course error) flag for the course and also sets it on the EDI TS130 Staging, EDI TS130 Process Options page.

To post the course as it is, select the Course Post check box and save the page. If you post all of the courses for which no match was found, the Edit Process Option field on the EDI TS130 Process Options page automatically changes from Error to Complete. If you decide not to post one or more courses, you must manually change the Edit Process Option field to Complete in order for the transcript to be posted.

To rectify a course error:

1. Clear the Course Nbr (course number) field

2. Press TAB.

3. Click the prompt to select the appropriate course.

The system clears the Crse Error check box, but you must select Course Post to post the course. The appropriate courses do not appear if you do not press TAB before selecting the course number prompt. You must return to TS130 staging and correct the errors before posting the data.