Understanding Planned Giving Prospect Management
To effectively manage prospects, you must quickly evaluate constituents, create comprehensive cultivation-activity plans, and constantly monitor and revise those plans. Contributor Relations enables you to do this by maintaining extensive prospect information and providing tools that you can use to effectively implement and manage cultivation plans.
Planned giving prospect management involves tracking planned giving prospects, or prospective donors, from the point of discovery through elevation to prospect, cultivation, and, subsequently to becoming a donor of one or more planned gifts to your institution.
For planned gifts, the information that you track is different from the information for standard gifts that are entered through gift and pledge sessions. With planned giving, you track basic gift information and translate present and future values for reporting and estimating the effect that today's gift will have on your institution when the gift matures.
You can enter data that is related to a particular planned gift, but no processing to your institution's financial system or interaction with external planned giving applications is supported.
|
Field or Control |
Definition |
|---|---|
| For |
Describe how the planned gift is to be distributed. |
| Business Unit |
Select the business unit to which the planned gift is allocated. The Designation field displays the values that you defined for the setID that is associated with this business unit. If you have already selected a designation, then change the business unit, and your selections are backed out. |
| Designation |
Select the designation to assign. Designations are funds at your institution to which donations can be allocated. |
| Type |
Select a type for the intended distribution. Values are: Interim: The designation is a temporary holding site for the planned gift. Ultimate: The gift remains in the designation that you select. Values for this field are delivered with the system as translate values. You can modify these translate values. |
| Amount |
Enter the amount to be distributed to the designation that you select. |
| ID and Name |
Enter either an ID or a name. If you enter an ID, the Name field becomes display-only. If you enter a name, you cannot enter an ID. |
| Alliance |
Select the value that describes the contact's connection to the planned gift. Values for this field are delivered with the system as translate values. You can modify these translate values. |
| Address |
If the external contact does not have an ID in the system, click this link to enter address information on the Address Detail page for the external contact. |
| Staff ID |
Select the staff ID of each staff member who is associated with the planned gift. |
| Role |
Select the role of the assigned staff. Roles are determined by your institution and include values such as Prospect Manager, Solicitor, and Campaign Manager. |
| Inst Est Value (institution estimated value) |
Enter the expected value to your institution of the planned gift. |
| Inst Actual Value |
Enter the amount received by your institution. |
| Irrevocable |
Select if the planned gift agreement cannot be revoked. |
| Campaign |
Select the campaign associated with the planned gift. Campaigns are established by your institution. A campaign is an organized institutional effort that is targeted to a specific constituency that occurs over a specified period with specific purposes and goals. |
| Comments |
Enter any additional comments about the planned gift. |
| Date of Birth and SSN (Social Security Number) |
If you entered an ID, the person's date of birth and social security number appear, if they exist in the system. If you entered a name, you can enter this additional information. The Date of Birth field accepts both partial and complete dates. The system does not format this date field, so enter the date as it should appear. |
| Estimated Value |
Enter the estimated value of the beneficiary's portion of the donor's planned gift. |
| Actual Value |
Enter the beneficiary's or institution's payout. |
| Address |
If the beneficiary does not have an ID in the system, click this link to enter address information for the beneficiary. |
| Item Type |
Select an item type for each associated account at your institution. Item types are defined by your institution. The values from which you can select include the item types that are associated with your institution's default setID. |
| Type |
Select the type of account that is being used to manage the trust. Values are: Asset, Liability, and Reserve. Values for this field are delivered with the system as translate values. You can modify these translate values. |
| Details |
Click the link on any line to view more detailed information. |