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Tracking Bequests

This section provides an overview of bequests and discusses how to:

You can track:

  • Information that is related to bequests that are made to benefit your institution, including original bequests and those that are made or amended in a codicil.

  • Designations at your institution that benefit from the bequest.

  • Estimated value, actual value, and maturity date of the bequest.

  • External contacts and staff members at your institution who handle the bequest.

Page Name

Definition Name

Navigation

Usage

Bequest Detail

AV_BEQUEST_DTL

select Contributor Relations, then select Prospect Management, then select Planned Giving, then select Bequests, then select Bequest Detail

Enter information about a constituent's bequest to your institution.

Bequest Detail 2

AV_BEQUEST_DTL2

select Contributor Relations, then select Prospect Management, then select Planned Giving, then select Bequests, then select Bequest Detail 2

Enter additional information about a constituent's bequest to your institution.

Bequest Information

AV_BEQUEST_INFO

select Contributor Relations, then select Prospect Management, then select Planned Giving, then select Bequests, then select Bequest Information

Enter information about the distribution, external contacts, and assigned staff of the planned gifts to your institution.

Access the Bequest Detail page (select Contributor Relations, then select Prospect Management, then select Planned Giving, then select Bequests, then select Bequest Detail).

Image: Bequest Detail page

This example illustrates the fields and controls on the Bequest Detail page. You can find definitions for the fields and controls later on this page.

Bequest Detail page

This component enables you to track multiple bequest instruments that will benefit the institution on the demise of the donor.

Important! When you delete bequests at this level, the system deletes all child records as well.

Field or Control

Definition
Bequest Name

Name each bequest to differentiate multiple bequests from the same donor within the system. The name then appears on all pages of the component.
Bequest Date

Enter the date that the bequest was made or that your institution learned of the bequest. The default is the current date.

Est Maturity (estimated maturity)

Enter the estimated date of maturity.

Est Estate (estimated estate)

Enter the anticipated total value of the estate when the bequest matures.
Present Value

Restate the estimated estate, adjusted for future inflation.
Bequest Status

Select Advised-Verbal (the default), Advised-Written, In Probate, or Matured. The values for this field are delivered with the system as translate values. You can modify these translate values.
Status Dt (status date)

The system displays the date that the bequest status was most recently updated.
Act Maturity (actual maturity)

Enter the date of actual maturity.

Act Estate (actual estate)

Enter the total amount of the estate.

Benefit to Institution

Field or Control

Definition
Estimated Value and Pct (percent)

Enter the estimated value of the bequest or the percentage of the bequest that benefits your institution.

Other Beneficiaries

Field or Control

Definition
Beneficiary or Name

Select the ID or enter the name of the beneficiary.
Estimated Value and Pct (percent)

Enter the estimated value or the percentage of the estate that has been willed to the beneficiary whom you identified in the Beneficiary or Name field.

Access the Bequest Detail 2 page (select Contributor Relations, then select Prospect Management, then select Planned Giving, then select Bequests, then select Bequest Detail 2).

Image: Bequest Detail 2 page

This example illustrates the fields and controls on the Bequest Detail 2 page. You can find definitions for the fields and controls later on this page.

Bequest Detail 2 page

Assets

Field or Control

Definition
Asset Category

If assets are named in the will, you can select an asset category. Asset categories are defined on the Asset Types page.

Description

Enter a description (up to 60 characters) of the asset that is named in the will.

Asset Value

Enter the estimated monetary value of the asset.
Value Date

Enter the date on which the asset value was determined.

Codicils

Field or Control

Definition
Date

If the bequest has been amended, select the codicil date.

Action to Will

Enter a brief description of the action taken, such as beneficiary change, amount change, and so on.
Description

Enter a more detailed description of the amendment.

Installments

Field or Control

Definition
Expected Date

If the amount bequeathed is to be paid to your institution in installments, enter the expected date of each installment.
Expected Amount

If the amount bequeathed is to be paid to your institution in installments, enter the expected amount of each installment.
Actual Date and Actual Amount

When an installment is paid, enter the date and amount received.

Access the Bequest Information page (select Contributor Relations, then select Prospect Management, then select Planned Giving, then select Bequests, then select Bequest Information).

Image: Bequest Information page

This example illustrates the fields and controls on the Bequest Information page. You can find definitions for the fields and controls later on this page.

Bequest Information page

Attachments

Click the View link to open the attachment in a new window. Click the Add Attachment button to upload a new attachment from within the component.