Tracking Bequests
This section provides an overview of bequests and discusses how to:
Define bequest details.
Define constituent bequest details.
Define institutional bequest information.
You can track:
Information that is related to bequests that are made to benefit your institution, including original bequests and those that are made or amended in a codicil.
Designations at your institution that benefit from the bequest.
Estimated value, actual value, and maturity date of the bequest.
External contacts and staff members at your institution who handle the bequest.
Page Name |
Definition Name |
Navigation |
Usage |
---|---|---|---|
Bequest Detail |
AV_BEQUEST_DTL |
|
Enter information about a constituent's bequest to your institution. |
Bequest Detail 2 |
AV_BEQUEST_DTL2 |
|
Enter additional information about a constituent's bequest to your institution. |
Bequest Information |
AV_BEQUEST_INFO |
|
Enter information about the distribution, external contacts, and assigned staff of the planned gifts to your institution. |
Access the Bequest Detail page (
).Image: Bequest Detail page
This example illustrates the fields and controls on the Bequest Detail page. You can find definitions for the fields and controls later on this page.
This component enables you to track multiple bequest instruments that will benefit the institution on the demise of the donor.
Important! When you delete bequests at this level, the system deletes all child records as well.
Field or Control |
Definition |
---|---|
Bequest Name |
Name each bequest to differentiate multiple bequests from the same donor within the system. The name then appears on all pages of the component. |
Bequest Date |
Enter the date that the bequest was made or that your institution learned of the bequest. The default is the current date. |
Est Maturity (estimated maturity) |
Enter the estimated date of maturity. |
Est Estate (estimated estate) |
Enter the anticipated total value of the estate when the bequest matures. |
Present Value |
Restate the estimated estate, adjusted for future inflation. |
Bequest Status |
Select Advised-Verbal (the default), Advised-Written, In Probate, or Matured. The values for this field are delivered with the system as translate values. You can modify these translate values. |
Status Dt (status date) |
The system displays the date that the bequest status was most recently updated. |
Act Maturity (actual maturity) |
Enter the date of actual maturity. |
Act Estate (actual estate) |
Enter the total amount of the estate. |
Benefit to Institution
Field or Control |
Definition |
---|---|
Estimated Value and Pct (percent) |
Enter the estimated value of the bequest or the percentage of the bequest that benefits your institution. |
Other Beneficiaries
Field or Control |
Definition |
---|---|
Beneficiary or Name |
Select the ID or enter the name of the beneficiary. |
Estimated Value and Pct (percent) |
Enter the estimated value or the percentage of the estate that has been willed to the beneficiary whom you identified in the Beneficiary or Name field. |
Access the Bequest Detail 2 page (
).Image: Bequest Detail 2 page
This example illustrates the fields and controls on the Bequest Detail 2 page. You can find definitions for the fields and controls later on this page.
Assets
Field or Control |
Definition |
---|---|
Asset Category |
If assets are named in the will, you can select an asset category. Asset categories are defined on the Asset Types page. |
Description |
Enter a description (up to 60 characters) of the asset that is named in the will. |
Asset Value |
Enter the estimated monetary value of the asset. |
Value Date |
Enter the date on which the asset value was determined. |
Codicils
Field or Control |
Definition |
---|---|
Date |
If the bequest has been amended, select the codicil date. |
Action to Will |
Enter a brief description of the action taken, such as beneficiary change, amount change, and so on. |
Description |
Enter a more detailed description of the amendment. |
Installments
Field or Control |
Definition |
---|---|
Expected Date |
If the amount bequeathed is to be paid to your institution in installments, enter the expected date of each installment. |
Expected Amount |
If the amount bequeathed is to be paid to your institution in installments, enter the expected amount of each installment. |
Actual Date and Actual Amount |
When an installment is paid, enter the date and amount received. |
Access the Bequest Information page (
).Image: Bequest Information page
This example illustrates the fields and controls on the Bequest Information page. You can find definitions for the fields and controls later on this page.
Attachments
Click the View link to open the attachment in a new window. Click the Add Attachment button to upload a new attachment from within the component.