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Tracking Trusts

You can track information that is related to trusts and benefits your institution. You can track various types of trusts, their values, the gifts made to them, their beneficiaries, and so on.

In addition, you can indicate the designations that benefit from the trust and the external contacts and staff members who handle the trust at your institution.

This section discusses how to:

Page Name

Definition Name

Navigation

Usage

Trust Detail

AV_TRUST_DTL

select Contributor Relations, then select Prospect Management, then select Planned Giving, then select Trusts, then select Trust Detail

Enter information about a donor's trust that benefits your institution.

Trust Gift Information

AV_TRUST_GINFO

select Contributor Relations, then select Prospect Management, then select Planned Giving, then select Trusts, then select Trust Gift Information

Record information about additional gifts made to an established trust.

Trust Account Information

AV_TRUST_AINFO

select Contributor Relations, then select Prospect Management, then select Planned Giving, then select Trusts, then select Trust Account Information

Track accounts that are associated with a trust that benefits your institution.

Trust Beneficiary

AV_TRUST_BFCY

select Contributor Relations, then select Prospect Management, then select Planned Giving, then select Trusts, then select Trust Beneficiary

Track information about the benefit that your institution expects to receive and additional beneficiaries to a trust.

Trust Information

AV_TRUST_INFO

select Contributor Relations, then select Prospect Management, then select Planned Giving, then select Trusts, then select Trust Information

Enter information about the distribution, external contacts, and assigned staff of a planned gift to your institution.

Access the Trust Detail page (select Contributor Relations, then select Prospect Management, then select Planned Giving, then select Trusts, then select Trust Detail).

Image: Trust Detail page

This example illustrates the fields and controls on the Trust Detail page. You can find definitions for the fields and controls later on this page.

Trust Detail page

Field or Control

Definition
Trust Name and Trust ID

Enter a trust name (up to 60 characters long) and trust ID (up to 20 characters long).

Note: The trust ID serves as an IRS tax ID number and should not be duplicated from one trust to another.
Trust Type

Select a trust type. Values are Unitrust, Annuity Trust, Remainder Trust, and Charitable Lead Trust. Trust types are defined on the Setup Trust Type page.
Trust Category

Select a trust category. Values are Unitrust, Regular Trust, Net Income Trust, Net Income Trust with Make-Up, and Dry Charitable Remainder Trust. Trust categories are defined on the Setup Trust Category page.
Trust Term

Select the term that must be met before the trust is paid out. Values are Fixed Number of Years, One Life, and Two Lives.

Principal

Enter the amount of money with which the trust was funded.
Trust Status

Select the current state of the trust. Values are Active, Inactive, Matured, and Under Agreement.

Inception Date

Select the date that the trust commitment with your institution was reached. This date may or may not be the same as the start date.

Est Maturity

Select the date that the trust will mature.

Trustee Fees

Enter the amount of any fees that must be paid to the trustee.
Payout Type

Select the payout type. Values are Fixed Amount and Percent. Values for this field are delivered with the system as translate values. You can modify these translate values.
Amount

If you selected a payout type of Fixed Amount, enter the amount of each payout in this field.
Payout Term

Select the frequency with which payouts are made. Values are Annual, Bi-Annual, Bi-Month, Monthly, and Quarterly.

Values for this field are delivered with the system as translate values. You can modify these translate values.
Percent

If you selected a payout type of Percent, enter the percentage of the trust that is given in each payout.

Trust Value

Field or Control

Definition
Value Date

Select the date the valuation is set.

Market Value

Enter the monetary value of the trust according to today's market.
Future Value

Enter the estimated monetary value of the trust on its maturity date.
Value Source

Enter a description (up to 25 characters) of the person or publication that provides information about the trust's valuation.

Access the Trust Gift Information page (select Contributor Relations, then select Prospect Management, then select Planned Giving, then select Trusts, then select Trust Gift Information).

Image: Trust Gift Information page

This example illustrates the fields and controls on the Trust Gift Information page. You can find definitions for the fields and controls later on this page.

Trust Gift Information page

Field or Control

Definition
Gift Amount and Gift Type

For each gift to the trust, enter the gift amount and select a gift type.

Gift Date

Select the date on which the gift was received by your institution.

Value Date

Select the date the valuation was set.

Future Value

Enter the estimated value of the new gift on its maturity date.
Liability

Enter the obligation to your institution for the additional payout for the new gift.
Value Source

Enter a description of the person or publication providing information about the estimated value.
Total Contributions

Enter the total amount paid to the trust by the donor.
Total Income

Enter the total amount paid from the trust to the donor.

Access the Trust Account Information page (select Contributor Relations, then select Prospect Management, then select Planned Giving, then select Trusts, then select Trust Account Information).

Image: Trust Account Information page

This example illustrates the fields and controls on the Trust Account Information page. You can find definitions for the fields and controls later on this page.

Trust Account Information page

Field or Control

Definition
Date and Balance

Enter the date and associated account balance. You can track multiple account balances by date.
Last Updated

The system displays the date and name of the person who last updated the information on this page.

Access the Trust Beneficiary page (select Contributor Relations, then select Prospect Management, then select Planned Giving, then select Trusts, then select Trust Beneficiary).

Image: Trust Beneficiary page

This example illustrates the fields and controls on the Trust Beneficiary page. You can find definitions for the fields and controls later on this page.

Trust Beneficiary page

Access the Trust Information page (select Contributor Relations, then select Prospect Management, then select Planned Giving, then select Trusts, then select Trust Information).

Image: Trust Information page

This example illustrates the fields and controls on the Trust Information page. You can find definitions for the fields and controls later on this page.

Trust Information page

Attachments

Click the View link to open the attachment in a new window. Click the Add Attachment button to upload a new attachment from within the component.