Understanding Administrative Functions

Administrative functions identify the variable data or key fields associated with specific functions in the higher education environment. Throughout your system, when you select a function, the associated fields or data for that function become available. With this feature, PeopleSoft helps you to ensure consistency between all records within a similar functional area across your institution. Administrative functions are also especially useful for extracting relevant data for generating letters and other communications within a specific functional area.

Warning! PeopleSoft delivers predefined administrative functions on the Administrative Functions Table. You should not modify the delivered administrative functions. You can add administrative functions; however extensive system configuration is required to do so.

This table lists the administrative functions (and their respective codes) and variable data fields that are delivered in your system.

Code	Administrative Function	Variable Data Fields
ADMA	Admissions Application [Application Level]	Academic Career Student Career Number Application Number
ADMP	Admissions Program [Program Level]	Academic Career Student Career Number Application Number Application Program Number
AVAK	Advancement Acknowledgements	Designation Code Gift Number Initiative Code Recognition Type Session Number
AVIN	Advancement Initiatives	Audience Code Audience Type Initiative Code
AVMB	Advancement Membership Benefits	Member Payment Number Standard Benefit
AVMS	Advancement Membership	Membership Number Membership Organization Code
AWRD	Awarding	Academic Career Aid Year Item Type
BDGT	Budget Maintenance	Academic Career Aid year Effective Date (FINA) Term
EVNT	Event	Event ID Meeting Number (optional)
FINA	Financial Aid	Aid Year
FINT	Financial Aid Term	Aid Year Term
GEN	General	None
IHC	International Health Coverage	Coverage Number
ISIR	ISIR Corrections	Aid Year Effective Date (FINA) Effective Sequence (FINA)
LOAN	Loan	Aid Year Loan Type Code Application Sequence
NLBP	Internships NLD	Internal Contract
NLOW	Educational contracts NLD	Contract Number
PROP	Prospect Program	Academic Career Academic Program Recruiting Center
PROS	Prospect	Academic Career
PSSV	Prospect Self Service	Academic Career
RECR	Recruiters	Academic Career
RREQ	Research Requirement	Candidature Number Assignment Type
RSCH	Research Administration	Candidature Number
RSTR	Restricted Aid	Aid year Restricted Aid ID
SENR	Student Enrollment	Academic Career Class Number Academic Term
SFAC	Student Financials Account	Business Unit Account Number Account Term
SFBI	Student Financials Billing	Business Unit Invoice ID
SFCO	Student Financials Collections	Business Unit Collection ID
SFGR	Student Financials Groups	Business Unit Group ID
SFIT	Student Financials Item Lines	Business Unit Item Number Line Sequence Number
SFPA	Student Financials Payments	Business Unit Payment ID Number
SFPR	Student Financials Promise	Checklist Date Time
SFRC	Student Financials Receipt	Business Unit Cashier's Office Receipt Number
SFRF	Student Financials Refund	Business Unit Refund Number
SFTP	Student Financials Contracts	Business Unit Contract Number
SPRG	Student Program	Academic Career Career Number
STRM	Student Term	Academic Career Academic Term
SUPR	Research Supervisors	Candidature Number Supervisor Sequence
THES	Thesis Administration	Candidature Number Thesis Submission Nbr
TOPC	Research Topic	Candidature Number Topic Sequence