Understanding Evaluation Management

The Evaluation Management System feature is not tied to a singular module within Campus Solutions (for example, Application Evaluations); it is intended to create a generic evaluation solution which can be leveraged across Campus Solutions, including people, organizations, and departments or faculties.

The feature is flexible enough that it can support many different models of an evaluation review. It provides institutions with the ability to determine what will be evaluated (for example, Admissions Application), who will evaluate it (such as evaluators and committees), and the ability to determine and configure the business process for the evaluation itself. The feature builds on the existing Campus Community committee structures and provides an administrative evaluation structure where the evaluation process can be managed. Evaluation Management also provides the ability for institutions to have a multiple-stage or -level review process, by supporting a hierarchical committee structure that can determine the order in which the evaluation (for example, thesis and application) should be considered and reviewed. In addition to supporting committee structures, the feature also supports evaluations where the process is undertaken by an individual.

As noted, the Evaluation Management System is not tied to a singular module within Campus Solutions, yet there is the need to relate the evaluation functionally as part of business processes. In order to make evaluations as 'generic' as possible, we have introduced the concept of cross reference records that are associated with an Evaluation Category. These cross reference records contain the data keys relevant to functional data in the system and enable the system to connect an evaluation to that data. We are delivering three cross-reference records initially: SCC_GE_XRF_APPL, SCC_GE_XRF_THES and SCC_GE_XRF_DEMO. SCC_GE_XRF_APPL and SCC_GE_XRF_THES support Admissions and Research Management Thesis functionality. SCC_GE_XRF_DEMO is a placeholder/example and can be cloned to create new cross-reference records. Similarly, in order to display appropriate data key fields used in the evaluation category in the evaluation administrative component, we have delivered two subpages that handle this display. SCC_GE_XRF_KEYSSBP contains subpages for Campus Solutions delivered cross reference records. SCC_GE_XRF_EXT_SBP is a placeholder/example. If you want to extend the Evaluation Management System beyond the functionality delivered initially for Admissions and Thesis, you must create a cross reference record and subpage. The new subpage should be added to the SCC_GE_XRF_EXT_SBP subpage. When adding a subpage for the first time, delete the Scroll Area and Evaluation Instance field in SCC_GE_XRF_EXT_SBP (they were delivered as placeholders). By using the SCC_GE_XRF_EXT_SBP subpage, you should be able to avoid any impacts if Campus Solutions redelivers the component.