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Entering School-Related Data

This section discusses how to:

Page Name

Definition Name

Navigation

Usage

School Subject Maintenance

SCHOOL_SUBJECTS

select Campus Community, then select Organization, then select Create/Maintain Organizations, then select School Subject Maintenance

Enter subject areas offered by the school and relate them to subject areas that your institution offers.

School Course Classification

SCHOOL_COURSES

select Campus Community, then select Organization, then select Create/Maintain Organizations, then select School Course Classification

Enter the courses offered for each of the organization's subject areas.

Organization TS130 Setup

ORG_E_ADDR_TS

select Campus Community, then select Organization, then select Create/Maintain Organizations, then select Organization TS130 Setup

Enter defaults for sending TS130 electronic transcripts to a school.

Access the School Subject Maintenance page (select Campus Community, then select Organization, then select Create/Maintain Organizations, then select School Subject Maintenance).

Image: School Subject Maintenance page

This example illustrates the fields and controls on the School Subject Maintenance page. You can find definitions for the fields and controls later on this page.

School Subject Maintenance page

School Subject

Field or Control

Definition
School Subject

Enter the subject offered by your institution for which you want to track the equivalent subject at an external school.

School Subject Details

Field or Control

Definition
External Subject Area

Enter the broad external subject area, from the External Subject Table page, that encompasses this subject at your institution.

Access the School Course Classification page (select Campus Community, then select Organization, then select Create/Maintain Organizations, then select School Course Classification).

Image: School Course Classification page

This example illustrates the fields and controls on the School Course Classification page. You can find definitions for the fields and controls later on this page.

School Course Classification page

School Course Number

Field or Control

Definition
School Course Number

Enter the number of the external course, usually the catalog number.

School Course Details

Field or Control

Definition
External Subject Area

Enter the code, from the External Subjects Table page, that describes the subject area of this external course. When courses have different names but are similar in subject—for example, Chemistry and Biology—you can represent both by the single subject that you select here, such as LABS (for Laboratory Science).
Career

Enter the career level (for example, Undergraduate, Graduate, or PostDoc) of this external course.

Values for this field are delivered with the system as translate values. You can modify these translate values.
Course Level

Enter the level (for example, Freshman, Graduate, or Honors) at which this course is offered.

Values for this field are delivered with the system as translate values. You can modify these translate values.
External Course Type

Enter the external course type.

Values for this field are delivered with the system as translate values. You can modify these translate values.

Access the Organization TS130 Setup page (select Campus Community, then select Organization, then select Create/Maintain Organizations, then select Organization TS130 Setup).

Image: Organization TS130 Setup page

This example illustrates the fields and controls on the Organization TS130 Setup page. You can find definitions for the fields and controls later on this page.

Organization TS130 Setup page

Enter defaults for sending electronic transcripts to the school. You can specify a directory in which to save the files and send them regularly in a group as FTP or any way that you choose. Or, you can send the transcripts by email, in which case you must enter the destination email address.

When creating a TS130 request, you can override the default values.