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Processing Change Notifications

This section discusses how to:

Page Name

Definition Name

Navigation

Usage

NSI Change Notification

SCC_RUN_CHANGE_NSI

select Campus Community, then select National Student Index NZL, then select Process NSI, then select NSI Change Notification

Run the NSI Change Notification process (CCNSICHG) to receive changes from NSI.

Download the NSI Change Notification file (for example: REC12345.txt) from NSI to your server. You can then upload the file and post the changes from the change file to your database.

Note: You can manually download the NSI Change Notification file from the NSI website or have the NSI system automatically send the file directly to your institution.

Warning! NSI can provide two different formats for change notification result files: delimited text file and XML. The PeopleSoft batch process accepts only delimited text files. Contact NSI to let them know that you use delimited text files – .txt. If you do not notify them, NSI might send you result files in XML format and you will not be able to load the data in your PeopleSoft database.

Consult the Ministry of Education website for NSI Change Notification instructions.

Every four months, the Ministry of Education performs an update of the active at links from data reported in Single Data Returns (SDRs) and produces an NSI Change Notification file.

The Ministry of Education reports changes made to the following fields: First Name, Middle Name, Last Name, Date of Birth, Gender, Data of Death, NSI Record Status, Residential Status, Residential Status Verification, Name/DOB Verification, NZQA Paid, Preferred Name Indicator, Last Modified by Provider Code, Last Modified Date, or Changed Field Indicator.

The NSI uses the Change Notification process to send your institution any changes made to NSI student records that are marked as active at your school. When a school adds or updates an NSI student record, that student becomes active at that school. The Change Notification process notifies any active at schools when changes are made to an NSI record. Change notifications applicable to your school are available for viewing on the NSI website. For example, if NZQA advises that a student has paid his ROL registration fee, all the schools at which the student is recorded as active at are notified.

If an individual dies, the change notification process is used to inform all schools that are recorded in the NSI system as having an association with that student.

Access the NSI Change Notification page (select Campus Community, then select National Student Index NZL, then select Process NSI, then select NSI Change Notification).

Image: NSI Change Notification page

This example illustrates the fields and controls on the NSI Change Notification page. You can find definitions for the fields and controls later on this page.

NSI Change Notification page

The NSI Change Notification process (CCNSICHG) uploads data from an NSI Change Notification file and posts the changes directly to records and fields in your database. The data is not written to the suspense table.

Warning! If the NSI Change Notification process (CCNSICHG) encounters any problems loading the data, it will not abort. You must always review the process log to see what errors the process may have encountered.

Field or Control

Definition
Import From

Enter the path to the directory where you downloaded the RECxxxxx.txt file from the NSI website.
File Name

Enter the file name that contains the data to post.

NSI uses the following naming convention for change notifications: REC12345.txt, where RE means results, C means change notification and 12345 are 5 numbers to differentiate the files sent to schools. The extension .txt indicates that the file is a delimited text file.

This table lists the PeopleSoft records and fields that can be updated from a delimited NSI Change Notification file.

Record Name

Field Name

NAMES

FIRST_NAME

NAMES

MIDDLE_NAME

NAMES

LAST_NAME

PERSON

BIRTHDATE

PERS_DATA_EFFDT

SEX

PERSON

DT_OF_DEATH

SCC_PERSONL_NZL

SCC_STDNT_STAT_NSI

SCC_PERSONL_NZL

SCC_RESIDENTL_STAT

SCC_PERSONL_NZL

SCC_RES_ST_VERFCTN

SCC_PERSONL_NZL

SCC_NM_DOB_VERFCTN

SCC_PERSONL_NZL

SSR_NZQA_PAID

SCC_NSI_ADLCHG

SCC_PREF_NAME_IND

SCC_NSI_ADLCHG

SCC_MODIFIED_DATE

SCC_NSI_ADLCHG

SCC_CHGD_FIELD_IND

SCC_NSI_ADLCHG

SCC_PROVIDER_CODE