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Setting Up Self-Service Ethnicity Reporting

This section discusses how to set up self-service ethnicity options for U.S.-based customers wanting to survey their faculty, staff, and students to collect IPEDS information.

Page Name

Definition Name

Navigation

Usage

Self Service Ethnicity Setup

SCC_SS_ETHSTUP_USA

select Set Up SACR, then select Common Definitions, then select Self Service, then select Self Service Ethnicity Setup

Allow and configure entry of ethnicity data on self-service pages.

Access the Self Service Ethnicity Setup page (select Set Up SACR, then select Common Definitions, then select Self Service, then select Self Service Ethnicity Setup).

Image: Self Service Ethnicity Setup page (1 of 3)

This example illustrates the fields and controls on the Self Service Ethnicity Setup page (1 of 3). You can find definitions for the fields and controls later on this page.

Self Service Ethnicity Setup page (1 of 3)

Image: Self Service Ethnicity Setup page (2 of 3)

This example illustrates the fields and controls on the Self Service Ethnicity Setup page (2 of 3). You can find definitions for the fields and controls later on this page.

Self Service Ethnicity Setup page (2 of 3)

Image: Self Service Ethnicity Setup page (3 of 3)

This example illustrates the fields and controls on the Self Service Ethnicity Setup page (3 of 3). You can find definitions for the fields and controls later on this page.

Self Service Ethnicity Setup page (3 of 3)

This setup component enables institutions to define setup choices for each self-service center. The choices you make here affect the options that appear on the self-service Ethnicity page.

See Using Self-Service Personal Attributes Data.

Answer Mapping

The selections made for these seven Answer Mapping values apply to all three self-service centers.

Field or Control

Definition
Hispanic

Select the value to be inserted into the Ethnicity records if the person answers Yes to the question "Are you Hispanic or Latino?" Only active, current Ethnic Group values with an EEO Ethnic Group = 3 (Hispanic) are returned in this prompt.
Not Hispanic

Select the value to be inserted into the Ethnicity records if the person answers No to the question "Are you Hispanic or Latino?" All active, current Ethnic Group values with an EEO Ethnic Group not equal to 6 (Not Specified) are returned in this prompt.
American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific Islander, White, and No Response

Select the value to be inserted into the Ethnicity records depending on the user's responses to the question "What is your race? Select one or more."

The prompts will return values respective to the EEO Ethnic Group related to the label as follows:

American Indian or Alaska Native returns only active current ethnic groups mapped to an EEO Ethnic Group = '5' (American Indian or Alaska Native).

Asian returns only active current ethnic groups mapped to an EEO Ethnic Group = '4' (Asian).

Black or African American returns only active current ethnic groups mapped to an EEO Ethnic Group = '2' (Black or African American).

Native Hawaiian or Other Pacific Islander returns only active current ethnic groups mapped to an EEO Ethnic Group = '7' (Native Hawaiian or Other Pacific Islander).

White returns only active current ethnic groups mapped to an EEO Ethnic Group = '1' (White).

No Response returns only active current ethnic groups mapped to an EEO Ethnic Group = '6' (Not Specified).

Note: Oracle strongly recommends that you create an appropriate generic ethnic group value for 'Not Hispanic' mapped to an EEO Ethnic Group = '6' and that other values selected on this page should be generic ethnic group values. For example, set Hispanic as a value for the 'Yes, Hispanic' answer or Asian for selecting the Asian check box when answering the second question.

Functional Area Setup

These fields are specific to the functional area selected – Student Center or Faculty Center – as determined by the selection made in the Functional Area field.

Campus Personal Information reflects the setup for either the Student Center or Faculty Center, depending on security setup for the user. For students, activate the Self Service Ethnicity component on the CC_PORTFOLIO_2 menu in a user's security setup. For faculty, active the Self Service Ethnicity component on the CC_PORTFOLIO_3 menu in a user's security setup. If both are activated in a user's security permission lists, two Ethnicity links appear in the menu. To avoid confusion, activate only one for a user at any time. For users without access to either Faculty Center or Student Center, the Self Service Ethnicity component will be part of the CC_PORTFOLIO component in the user's permission lists.

Field or Control

Definition
Functional Area

The functional area you selected on the Self Service Ethnicity Setup search page appears here. It indicates for which component the setup choices apply. The delivered values are Student Center or Faculty Center.
Welcome Instructions/Text

Enter the Message Set Number and Message Number to appear as introductory text, as well as the specific message to appear in the introductory section of the page. The Message Text field displays the text from the Message Catalog for the selected message number. The delivered message set number and message number for the Welcome Instructions are set as the defaults. The text of this message may be changed using the Message Catalog.
First Question Text

Enter the Message Set Number and Message Number to appear as the first ethnicity question on the page. The Message Text field displays the text from the Message Catalog for the selected message number. The delivered message set number and message number for the First Question are set as the defaults. The text of this message may be changed using the Message Catalog.
Second Question Text

Enter the Message Set Number and Message Number to appear as the follow-up ethnicity question on the page. The Message Text field displays the text from the Message Catalog for the selected message number. The delivered message set number and message number for the Second Question are set as the defaults. The text of this message may be changed using the Message Catalog.

Additional Background Information

Field or Control

Definition
Collect Additional Information

Select this check box to indicate that the system displays a Background Information grid on the Self Service Ethnicity page to collect additional background detail. Collecting additional background information is optional and not required by IPEDS.
Display Primary

Select this check box to indicate that the system displays a Primary column in the Background Information grid.
Display Percentage

Select this check box to indicate that the system displays a Percentage column in the Background Information grid.
Background Question Text

If you selected the Collect Additional Information check box, enter the Message Set Number and Message Number to appear as the additional background question on the page. The Message Text field displays the text from the Message Catalog for the selected message number. The delivered message set number and message number when collecting additional background information are set as the defaults. The text of this message may be changed using the Message Catalog.
Ethnic Groups to Display

Enter ethnic group codes to appear in the Background Information grid as available choices. Only ethnic group codes selected here will be included in the Background prompt in the Self Service Ethnicity Page Background Information grid.

Note: If you choose to collect additional background information, the values selected to be displayed in self service should include at least one additional ethnic group for each of the racial categories, beyond what is selected in the Answer Mapping region for each racial category. In addition, it is recommended that you provide an 'Other' option for each racial category, such as Asian–Other, American Indian or Alaska Native–Other, and so on. This will provide the self-service user with a choice beyond those specific ethnic groups you have selected to display.

Ethnicity Page Edit Control

Field or Control

Definition
Display Only

Select this check box to indicate whether this page should be open for editing or appear as display-only information.
Display Only Text

If you select the Display Only check box, enter the Message Set Number and Message Number to appear on the page when the page is unavailable for editing. The Message Text field displays the text from the Message Catalog for the selected message number. The delivered message set number and message number that will be used when the page is Display Only are set as the defaults. The text of this message may be changed using the Message Catalog.