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Creating ACG and SMART COD Reports

This section provides an overview of ACG and SMART data requests and discusses how to:

Use the data request record to request acknowledgment batch replacement, multiple reporting, Statement of Account, year-to-date information, and reconciliation. You can also use the data request record to receive reporting information for multiple students for whom you originate awards and who might also have awards originated at other institutions.

After you select the type of data request and run the process, the data request files are sent to COD. COD responds by sending the requested information using the appropriate message class.

Page Name

Definition Name

Navigation

Usage

ACG/SMART Data Request

SFA_ASG_DATA_REQST

select Financial Aid, then select File Management, then select ACG/SMART Grants, then select COD Data Request, then select ACG/SMART Data Request

Define an ACG/SMART data request.

FA Inbound

RUNCTL_FA_INBOUND

select Financial Aid, then select File Management, then select Import Federal Data Files, then select FA Inbound

Load Federal data files into staging tables.

ACG/SMART Data Request Outbound

SFA_RUNCTL_ASG_DR

select Financial Aid, then select File Management, then select ACG/SMART Grants, then select Outbound Data Request, then select ACG/SMART Data Request Outbound

Generate ACG or SMART Data Request files.

ACG/SMART Multiple Reporting

SFA_RUNCTL_ASG_MR

select Financial Aid, then select File Management, then select ACG/SMART Grants, then select Import Multiple Reporting Data, then select ACG/SMART Multiple Reporting

Update MRR status of originated grant records.

Origination

SFA_ASG_ORIG

select Financial Aid, then select ACG/SMART Grants, then select Manage ACG/SMART Grants, then select Origination

View updated MRR status information on originated grant records.

ACG/SMART Header, ACG/SMART Data Request, ACG/SMART Trailer

SFA_ASG_HEADER_EC

SFA_ASG_DREQ_EC

SFA_ASG_TRAILER_EC

select Financial Aid, then select File Management, then select ACG/SMART Grants, then select Review Data Request Records

View data request file information for ACG and SMART grants.

ACG/SMART Header, ACG/SMART Multiple Report, ACG/SMART Institution Info, ACG/SMART Trailer

SFA_ASG_HEADER_EC

SFA_ASG_MRR_EC

SFA_ASG_MRR_EC_INS

SFA_ASG_TRAILER_EC

select Financial Aid, then select ACG/SMART Grants, then select Multiple Reporting, then select Review MRR

View loaded MRR file data.

ACG/SMART Header, ACG/SMART Reconciliation, ACG/SMART Trailer

SFA_ASG_HEADER_EC

SFA_ASG_REC_EC

SFA_ASG_TRAILER_EC

select Financial Aid, then select ACG/SMART Grants, then select Cash Management Reports, then select Review Reconciliation

View loaded reconciliation file data.

ACG/SMART Header, ACG/SMART ESOA Summary,ACG/SMART ESOA Detail, ACG/SMART Trailer

SFA_ASG_HEADER_EC

SFA_ASG_SAR_EC

SFA_ASG_SARD_EC

SFA_ASG_TRAILER_EC

select Financial Aid, then select ACG/SMART Grants, then select Cash Management Reports, then select Review Statement of Account

View loaded Statement of Account file data.

ACG/SMART Header, ACG/SMART Originations, ACG/SMART Disbursements, ACG/SMART Summary, ACG/SMART Trailer

SFA_ASG_HEADER_EC

SFA_ASG_YTDORG_EC

SFA_ASG_YTDDSB_EC

SFA_ASG_YTDSUM_EC

SFA_ASG_TRAILER_EC

select Financial Aid, then select ACG/SMART Grants, then select Year to Date Reports, then select Review YTD Records

View loaded Year To Date file data.

YTD Origination All Recipients

SFA_ASG_871_RPT

select Financial Aid, then select ACG/SMART Grants, then select Year to Date Reports, then select YTD Originations

Generate a list of students who are in an origination year-to-date file sent by COD.

YTD Origination Errors

SFA_ASG_872_RPT

select Financial Aid, then select ACG/SMART Grants, then select Year to Date Reports, then select YTD Origination Errors

Review conflicting information from COD and your application tables.

YTD Disb All Recipients

SFA_ASG_873_RPT

select Financial Aid, then select ACG/SMART Grants, then select Year to Date Reports, then select YTD Disbursements

Generate a list of students who have been disbursed as of the year to date.

YTD Disbursement Errors

SFA_ASG_874_RPT

select Financial Aid, then select ACG/SMART Grants, then select Year to Date Reports, then select YTD Disbursement Errors

Review conflicting information from COD and your application tables.

ACG/SMART MRR Batch Report

SFA_ASG_875_RPT

select Financial Aid, then select ACG/SMART Grants, then select Multiple Reporting, then select MRR By Batch

Review and monitor POP (potential overaward payment) and Blocked Institution situation by specific batches.

ACG/SMART MRR by Status Code

SFA_ASG_875B_RPT

select Financial Aid, then select ACG/SMART Grants, then select Multiple Reporting, then select MRR By Status

Review and monitor POP (potential overaward payment) and Blocked Institution situation by specific Status codes. Use after the MRR inbound file is imported and the ACG/SMART Multiple Reporting process has been run.

ACG/SMART MRR Report

SFA_ASG_875A_RPT

select Financial Aid, then select ACG/SMART Grants, then select Multiple Reporting, then select MRR Report

Review and monitor POP (potential overaward payment) and Blocked Institution situation. Use after the MRR inbound file is imported and the ACG/SMART Multiple Reporting process has been run.

ACG/SMART ESOA

SFA_ASG_870_RPT

select Financial Aid, then select ACG/SMART Grants, then select Cash Management Reports, then select ACG/SMART ESOA

Review and monitor ACG and SMART grant fund allocations.

ACG/SMART Reconciliation Report

SFA_ASG_923_RPT

select Financial Aid, then select ACG/SMART Grants, then select Cash Management Reports, then select Reconciliation Report

Review records reconciled with COD.

ACG/SMART Origination Status

SFA_ASG_876_RPT

select Financial Aid, then select ACG/SMART Grants, then select Origination Status Report, then select ACG/SMART Origination Status

Review and monitor students in selected Origination Status and COD Transmit Status values.

Access the ACG/SMART Data Request page (select Financial Aid, then select File Management, then select ACG/SMART Grants, then select COD Data Request, then select ACG/SMART Data Request).

Image: ACG SMART Data Request page

This example illustrates the fields and controls on the ACG SMART Data Request page. You can find definitions for the fields and controls later on this page.

ACG (Academic Competitiveness Grant) SMART (Science and Mathematics Access to Retain Talent grant) Data Request page

To select multiple ACG and SMART Grants requests, use the Add (+) button to add more rows.

Field or Control

Definition
Request Type

Select the type of information report. Values are:

ACG Multiple Reporting: Select to activate the Multiple Report Request Code 1 list and the Multiple Report Requests Code 2 list.

ACG Reconciliation Request: Select to receive reconciliation information.

ACG Statement of Accounts: Select to receive your funding levels and transactions with GAPS.

ACG Year-To-Date: Select to receive a summary of how many originations and disbursements COD sent out and how many rejects and message codes you received based on year-to-date.

SMART Multiple Reporting: Select to activate the Multiple Report Request Code 1 list and the Multiple Report Requests Code 2 list.

SMART Reconciliation Request: Select to receive reconciliation information.

SMART Statement of Accounts: Select to receive your funding levels and transactions with GAPS.

SMART Year-To-Date: Select to receive a summary of how many originations and disbursements COD sent out and how many rejects and message codes you received based on year-to-date.
Multiple Report Request Code 1

For multiple reporting only. Select Disbursed Records or Originated Records. For example, to determine whether a student or all students are conflicting with other schools, base the request on disbursements to see if another school has disbursed to a student.
Multiple Report Request Code 2

Select All Students, Selected Institution, or Selected Students. Restrict the number of students reported by COD by selecting the appropriate option.
YTD Request ID

Available when ACG Year-To-Date or SMART Year-To-Date is selected in the Request Type field. Click to list students for whom you want year-to-date data.
Institution

Available when Selected Institution is selected in the Multiple Report Request Code 2 field. Click to request multiple reporting from other institutions. You can select the institution for which you are requesting data.
Student

Available when Selected Students is selected in the Multiple Report Request Code 2 field. Click to request multiple reporting by student.

Access the ACG/SMART Data Request Outbound page (select Financial Aid, then select File Management, then select ACG/SMART Grants, then select Outbound Data Request, then select ACG/SMART Data Request Outbound).

Image: ACG/SMART Data Request Outbound page

This example illustrates the fields and controls on the ACG/SMART Data Request Outbound page.

ACG (Academic Competitiveness Grant)/SMART (Science and Mathematics Access to Retain Talent grant) Data Request Outbound page

Use this page to run the ASGRQ process that creates and stores the requested information at the location you enter.

COD sends report files based on the data request files submitted by the institution. COD files can be multiple reporting, reconciliation, Statement of Accounts, and year-to-date files.

Use the FA Inbound process (RUNCTL_FA_INBOUND) to load these files into the COD report inbound staging tables. The FA Inbound process determines the type of file based on the content of the Batch ID field in the header.

Use the provided inquiry pages to view the file data. Use the search record for these pages to search by EC Transaction ID, where the values match the file message classes. The field value is derived from the Batch ID by the FA Inbound process and is not intended to match the name of the physical file.

Access the ACG/SMART Multiple Reporting page (select Financial Aid, then select File Management, then select ACG/SMART Grants, then select Import Multiple Reporting Data).

Image: ACG/SMART Multiple Reporting page

This example illustrates the fields and controls on the ACG/SMART Multiple Reporting page. You can find definitions for the fields and controls later on this page.

ACG (Academic Competitiveness Grant)/SMART (Science and Mathematics Access to Retain Talent grant) Multiple Reporting page

Use this page to run the FAPASIMR process to update MRR status information for any originated grant records.

Select the ACG/SMART Multiple Reporting Record check box to process ACG and SMART MRR files.

Access the ACG/SMART Origination Status page (select Financial Aid, then select ACG/SMART Grants, then select Origination Status Report, then select ACG/SMART Origination Status).

Image: ACG/SMART Origination Status page

This example illustrates the fields and controls on the ACG/SMART Origination Status page. You can find definitions for the fields and controls later on this page.

ACG (Academic Competitiveness Grant)/SMART (Science and Mathematics Access to Retain Talent grant) Origination Status page

Use this page to review and monitor students who have selected COD origination status and COD transmit status values.

Field or Control

Definition
Origination Status:

Select the origination status. Values are:

Accepted

Cancelled

Change to Orig (change to origination)

Corrected

Originated

Rejected

Transmitted
Transmit Status:

Select the transmit status. Values are:

Cancel

On Hold

Ready

Review

Transmitted.