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Entering Cash Summary Data

Before you receive the SAS file, you can manually enter cash transactions, including information about your cash receipts from GAPS, and your excess cash returned to GAPS. The DL-SAS reports use the data you enter manually to compare and match reported fund levels from the DL-SAS file.

This section discusses how to enter institutional data for cash transactions.

Note: This page is used for the DLSAS processing.

Page Name

Definition Name

Navigation

Usage

Direct Loan Cash Transactions

LN_DL_CASH_DTL

select Financial Aid, then select Loans, then select DL School Account Summary, then select Manage DL Cash Transactions, then select Direct Loan Cash Transactions

Enter your institutional data for cash transactions, including information about your cash receipts from GAPS and your excess cash returned to GAPS.

Access the Direct Loan Cash Transactions page (select Financial Aid, then select Loans, then select DL School Account Summary, then select Manage DL Cash Transactions, then select Direct Loan Cash Transactions).

Image: Direct Loan Cash Transactions page

This example illustrates the fields and controls on the Direct Loan Cash Transactions page. You can find definitions for the fields and controls later on this page.

Direct Loan Cash Transactions page

To report your cash transactions, set up the Direct Loans Cash Transactions page for the new aid year.

Field or Control

Definition
Transaction Date

Enter the date on which the cash transaction occurred at your institution.
Transaction Type

Select the cash transaction that you are entering:

Cash Receipt: Your institution receives a cash draw down.

Return of Excess Cash: Your institution returns excess cash.
Check Number

Enter the number of the check sent to the U.S. Department of Education for returned funds. This information typically comes from your Bursar's Office. This field is only used with cash return transactions. You or the Bursar Office can enter the data in this field.
Transaction Amount

Enter the total amount of funds received from GAPS or returned to GAPS for this transaction. This information typically comes from your Bursar's Office. You or the Bursar Office can enter the data in this field.
GAPS Control Number (Grants Administration and Payment System control number)

Enter the GAPS Control Number received from GAPS. This information typically comes from your Bursar's Office. You or the Bursar Office can enter the data in this field.