Maintaining Full-Time Student Data

Click to access the Student Extensions Page where you can override the institutional CNAS setup options for the student.

Click to calculate an unofficial federal and institutional family contribution and award amounts using CNAS. RFC invokes a COBOL function to perform the CNAS calculation.

Displays the student's date of birth.

Select the date that the CNAS application was filed.

Displays the preferred language for the student.

Displays whether the student is disabled.

Displays whether CSL citizenship is established.

Displays the date that the student last attended high school.

Displays the number of years the student has been out of high school.

Displays the student's gender.

Select to indicate that the student has prior postsecondary studies.

Enter the date the student was last studying at the postsecondary level.

Select to indicate that the student received a Canadian student loan in the past.

Select to indicate that the student defaulted on a Canadian student loan.

Displays the student's driver's license number.

Select the CNAS Rule Set to use for this student. Select OSL or CSL.

Select the effective status of the extension. Values include Active and Inactive. Only active extensions are processed.

Select the type of calculation to perform.

O − OSL: Invokes OSAP special rules for parent tax table use and parental contribution calculations.

C − CSL: Invokes Canadian rules for parent tax table use and parental contribution calculations.

Optionally select a value to override enrollment values for federal or institutional need calculation. Values are: Full-Time or Part-Time.

Optionally select a value to override standard category values for federal or institutional need calculation. Values are:

Married: Indicates the student is married.

Sng Dep: Indicates the student is single and a dependent.

Sng Ind: Indicates the student is single and independent.

Sole Supp: Indicates the student is the sole supporter of the household.

Optionally enter a value to override prestudy weeks values for federal or institutional need calculation.

Optionally select a value to override prestudy housing values for federal or institutional need calculation. Values areO − Other or P − Parents.

Enter a dollar amount to override car allowance values for federal or institutional need calculation.

Enter a dollar amount to override asset allowance values for federal or institutional need calculation.

Select to indicate that the student's spouse is disabled and to override the values for federal or institutional need calculation.

Select one of the following:

F − FM EFC: Use to calculate family contributions and to store information in federal methodology fields in Financial Aid.

I − IM EFC: Use to calculate family contributions and to store information in institutional methodology fields.

B − Both FM and IM: Use to store information in both FM and IM fields.

Indicates whether F − fed year coa (federal year cost of attendance) or I − inst year coa (institutional year cost of attendance) is used in calculation of need.

Indicates whether A - Academic, B − Both, or N − Nonstandard award periods are updated with calculation results.

Displays the student's marital status.

If not single, select the date of the marriage.

Select if the student has dependents other than a spouse.

Select if the student is an orphan or a ward of the court.

Select if the student is in the workforce.

Select the province in which the student lives.

Select the length of time student has lived in the province. Values are:

1: less than 12 months.

2: at least 12 months.

Select the province in which the student's spouse lives.

Select the length of time the student's spouse has lived in the selected province from the following options:

1: less than 12 months.

2: at least 12 months.

Select the province in which the student's parent lives.

Select the length of time the student's parent has lived in the selected province from the following:

1: less than 12 months.

2: at least 12 months.

Enter the number of dependents aged eleven or younger.

Enter the number of dependents aged twelve to eighteen.

Enter the number of dependents aged nineteen or older.

Enter a dollar amount if the student pays child care costs.

Select an academic program in which the student plans to enroll.

Enter the dates on which the study period begins and ends.

Enter the percentage of a full-time course load in which the student is enrolled. For example, if the student is enrolled half-time, enter 50.00.

Select if the student is enrolled in a co-op program.

Select if the student is enrolled in a correspondence or distance education program.

Select if the student is receiving a merit scholarship.

Select the degree or certificate that the student is working toward at the institution. Values are:

1: Diploma

2: Certificate

3: Bachelor's Degree

4: Master's Degree

5: Doctoral Degree

Enter the year of the program in which the student is currently enrolled.

Enter the total number of years that it takes to complete the program.

Select a value to indicate whether a student is living with parents (P − parents) or living elsewhere (O − Other).

Enter an amount allowed for a student to travel home from school during the study period.

Enter the federal methodology amount for a yearly cost of attendance.

Enter the institutional methodology amount for a yearly cost of attendance.

Enter the number of terms for use in the resource calculation for Additional Cost Recovery, which is a deregulated program.

Enter tuition and fees data to be used by the Additional Cost Recovery program.

Enter the number of weeks that are considered part of the study period for financial aid purposes.

Indicate whether a program is regulated (R − Regulated Program) or non-regulated (N – Non-Regulated Program) based on criteria from the Ministry of Education and Training.

Select from: C − Common-law, D − Divorced, E − Separated, H − Head of Household, M − Married, S − Single, U − Unknown, and W − Widowed.

Enter the number of dependents that the parents have.

Enter the number of people in college in the parent's household.

Select the student's spouse. The student's spouse is identified by an ID number, a relationship number, and relationship name. If the spouse is not among the options, enter the spouse's information on the Relationships page.

Select from the following values:

1: Full−time Student

2: Employed, full-time

3: Employed, part-time

4: Unemployed

5: Other

Click this link to access the Relationships page to enter a person's relationship to a student in your system.

Select if the student's spouse lives in Canada.

Select if the student's spouse is taking a full-time course load in school.

Select if the student's spouse is enrolled in a 12 week program.

Enter the name of the spouse's institution if the student's spouse is enrolled in a program.

Enter the date that the spouse last attended high school.

Enter the amount of the spouse's gross income.

Select from the following values:

1: Ontario Disability Prgm

2: Family Benefits

3: General Welfare

4: Other

Select the next of kin for the student. You may need to go the Relationship page to add a person before you can select the person.

Select the first and second person to whom your institution releases information about the student. You may need to go the Relationship page to add a person before you can select the person.

Click this link to access the Relationships page where you can enter a person's relationship to a student in your system.