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Maintaining HEI Data

This section provides an overview of HEI data and discusses how to:

Use the Maintain HEI Institution Data, Maintain HEI Locations, and Maintain HEI Courses components to:

  • Retrieve HEI Course Database data from the SLC using the web service.

  • Maintain HEI Course Database data.

  • Send HEI Course Database data updates to the SLC.

Field or Control

Definition
Get SLC Data

Click this button to retrieve the latest information from the SLC.
Send to SLC

To send updated data to the SLC, add a row, update the relevant editable fields, and click the Send to SLC button.

When the SLC receives updated information, it sends a result number and result message.
Result Number

Displays the result code number that the SLC sends to the HEI when it receives updated information from the HEI.
Result Message

Displays an explanation of the result reply from the SLC.

Page Name

Definition Name

Navigation

Usage

Maintain HEI Institution Data

SFA_SLC_CD_INST

select Financial Aid, then select Student Loans Company, then select HEI Course Database, then select Maintain HEI Institution Data, then select Maintain HEI Institution Data

View and update HEI institution data.

Maintain HEI Locations

SFA_SLC_CD_LOC

select Financial Aid, then select Student Loans Company, then select HEI Course Database, then select Maintain HEI Locations, then select Maintain HEI Locations

View and update HEI location data.

Maintain HEI Courses

SFA_SLC_CD_CRSE

select Financial Aid, then select Student Loans Company, then select HEI Course Database, then select Maintain HEI Courses, then select Maintain HEI Courses

View and update HEI course data.

Access the Maintain HEI Institution Data page (select Financial Aid, then select Student Loans Company, then select HEI Course Database, then select Maintain HEI Institution Data, then select Maintain HEI Institution Data).

Image: Maintain HEI Institution Data page

This example illustrates the fields and controls on the Maintain HEI Institution Data page. You can find definitions for the fields and controls later on this page.

Maintain HEI Institution Data page

Institution Year Information

Field or Control

Definition
Fee Cap

Enter the Office for Fair Access cap for fees.
Predicted Courses

Enter the predicted number of courses offered by the institution.
Variable Fees

Select to indicate that the institution offers variable fees.
Last Updated

Displays the date and time that this record was last updated.

Institution Details

Field or Control

Definition
HEI Name, Country Code, and UCAS College Code

Enter the institution name, country code, and UCAS college code.
Live Date

Displays the date that the Course became available for selection in the live portal.

Access the Maintain HEI Locations page (select Financial Aid, then select Student Loans Company, then select HEI Course Database, then select Maintain HEI Locations, then select Maintain HEI Locations).

Image: Maintain HEI Locations page

This example illustrates the fields and controls on the Maintain HEI Locations page. You can find definitions for the fields and controls later on this page.

Maintain HEI Locations page

Location Details

Field or Control

Definition
Active

Select to indicate that the location is active.
Primary Location

Select to indicate that the location is a primary location for the institution.

Access the Maintain HEI Courses page (select Financial Aid, then select Student Loans Company, then select HEI Course Database, then select Maintain HEI Courses, then select Maintain HEI Courses).

Image: Maintain HEI Courses page

This example illustrates the fields and controls on the Maintain HEI Courses page. You can find definitions for the fields and controls later on this page.

Maintain HEI Courses page

Course Information

Field or Control

Definition
SLC Course Code (Student Loans Company course code)

The value in this field is assigned by the SLC. The value is blank when a HEI sends information about a new course to the SLC.
Method of Attendance

Enter a method of attendance. Values are:

  • FE (Full Time and Extended Attendance)

  • FP (Full Time and Part Time Attendance)

  • FS (Full Time Plus Sandwich Attendance)

  • FT (Full Time Attendance)

  • OT (Unknown Method of Attendance)

  • PT (Part Time Attendance)

UCAS Suffix

Displays the campus code/location.
Course Type

Enter a course type. Values are:

  • ACCELERATED (Course compresses a two year course into one year of study)

  • ART TEACHER

  • EMERGENCY

  • FRANCHISED

  • OTHER

  • PART TIME

  • PGCE (Post Graduate Certificate In Education)

Course Status

Enter a course status. Values are:

  • C (Closed)

  • O (Open)
Qualification

Select from a list of values that appear by default from the SLC web service. The value indicates the type of degree to which the course leads.
UCAS Course

Select this check box if the course is a UCAS course.

Year and Term Details

Field or Control

Definition
Fee Cap

Enter the maximum tuition fees to be charged for the designated year of the course.
Term Number

Enter the term number within the year of the course.
Campus Code

Enter the campus code that applies to the term for which you entered a number in the Term Number field.
Start Date and End Date

Enter the start date and end dates for the term for which you entered a number in the Term Number field.

Other Codes

Field or Control

Definition
Code Type

Enter a code type. Values are:

  • ucas

  • jacs

  • ucasSuffix

Mapping

Field or Control

Definition
Academic Career

Enter the Academic Career to map to the Course.