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Maintaining Part-Time Student Data

Different Canadian financial aid applications are available for full-time and part-time students. Use the Part-time Application component to enter and maintain data for part-time students. If you have full-time application data in your system for a student, the system populates this data in the fields on the part-time application.

This section lists common elements and discusses how to:

Field or Control

Definition
Part-time Student Extension

Click to access the Student Extensions page where you can override the institutional CNAS options for the student.

Page Name

Definition Name

Navigation

Usage

Status/Residency

INST_PT_STDNT_A

select Financial Aid, then select Canadian Application Data, then select Create/Update PT Application, then select Status Residency

Enter or view student and dependency information.

Student Extensions

STD_CNAS_PT_EXT

Click the Part-time Student Extensions link on the Status/Residency page..

Override institutional level options.

Financial Info

INST_PT_STDNT_CD

select Financial Aid, then select Canadian Application Data, then select Create/Update PT Application, then select Financial Info

Enter or view student and spousal financial information.

Study Period Info

INST_PT_STDNT_EF

select Financial Aid, then select Canadian Application Data, then select Create/Update PT Application, then select Study Period Info

Enter or view study period information.

Access the Status/Residency page (select Financial Aid, then select Canadian Application Data, then select Create/Update PT Application, then select Status Residency).

Image: Status Residency page

This example illustrates the fields and controls on the Status Residency page. You can find definitions for the fields and controls later on this page.

Status Residency page

Field or Control

Definition
Date of Birth

Displays the student's date of birth.
CNAS Application Date (Canadian Need Analysis System application date)

Displays the date of the CNAS application.
Gender

Displays the student's gender.
Marital Status

Displays the student's marital status.
CSL Citizenship (Canada student loan citizenship)

Indicates whether the student is a citizen.
Dependents 11 and Under

Enter the number of dependents aged eleven or younger.
Dependents 12 to 18

Enter the number of dependents aged twelve to eighteen.
Dependents 19 and Older

Enter the number of dependents aged nineteen or older.
Part-time Weekly Child Care

Enter an amount if applicable.
Student's Residence

Select the province in which the student lives.
Course Load Percentage

Enter the course load percentage the student is taking.
Part-time Reason

Select from the following values:

1: Single Parent.

2: Elderly Dependents.

3: Restricted Mature Student.

4: Disabled.

5: Grade Improvement.

6: Excessive Debt.

7: Financial.

8: Course Not Available.

9: Program Almost Complete.

0: Other.
Fed Year Cost of Attendance (federal year cost of attendance)

Enter an amount for the federal year cost of attendance.
Inst Year Cost of Attendance (institutional year cost of attendance)

Enter an amount for the institutional year cost of attendance.
Prior SOG (prior special opportunity grant)

Select if the student has a prior special opportunity grant.
SAP for Previous SOG (student assistance program for previous special opportunity grant)

Select if the student has a student assistance program for previous special opportunity grant.
Perform SOG Grant Calc (perform special opportunity grant calculation)

Select to perform a calculation for SOG eligibility.

Note: Eligibility for SOG is calculated only if you select the Perform SOG Grant Calc check box.
Next of Kin

Select a number for the next of kin. You may need to go into the relationship page to add a person before you can select the number for next of kin.
Relationships

Click this link to access the Relationships page where you can enter a person's relationship to a student in your system.

Access the Financial Info page (select Financial Aid, then select Canadian Application Data, then select Create/Update PT Application, then select Financial Info).

Image: Financial Info page

This example illustrates the fields and controls on the Financial Info page. You can find definitions for the fields and controls later on this page.

Financial Info (information) page

Student

Field or Control

Definition
Occupation

Select from the following options: Empl FT (employed full-time), Empl PT (employed part-time), FT Std (full-time student), Other, and Unemp (unemployed).
Weekly Hours

Enter the student's weekly hours worked.
Gross Income

Enter the student's gross income.

Spouse

Field or Control

Definition
Spouse ID

Enter the spouse's unique identification.
Weekly Hours

Enter the spouse's weekly hours worked.
Occupation

Select from the following options: Empl FT (employed full-time), Empl PT (employed part-time), FT Std (full-time student), Other, and Unemp (unemployed).
Gross Income

Enter the spouse's gross income.
Retirement Savings Value

Enter the value of the student's retirement savings.
Investment Value

Enter the value of the student's investments.
Prior Canadian Student Loan

Select if the student has a prior Canadian student loan.
Prior Part-time Loan

Select if the student has a prior part-time loan.
Amount of Prior Part-time Loan

Enter the student's prior part-time loan amount.
Defaulted Loan

Select if the student has defaulted on a loan.
Part-time Aid Requested

Enter the amount of part-time aid requested.
Student Signed

Select if the student signed the application.
Spouse Signed

Select if the student's spouse signed the application.

Access the Study Period Info page (select Financial Aid, then select Canadian Application Data, then select Create/Update PT Application, then select Study Period Info).

Image: Study Period Info page

This example illustrates the fields and controls on the Study Period Info page. You can find definitions for the fields and controls later on this page.

Study Period Info (information) page

Field or Control

Definition
Study Period Start Date and Study Period End Date

Enter or view the dates on which the study period begins and ends.
Anticipated Academic Program

Select an anticipated program for the student.
Tuition and Fees Component

Enter a tuition and fee amount.
FA Number of Weeks (financial aid number of weeks)

Enter the number of financial aid weeks.
Degree/Certificate

Select a degree or certificate for the student. Values are:

1: Diploma

2: Certificate

3: Bachelor's Degree

4: Master's Degree

5: Doctoral Degree