Managing Work-Study Jobs

This section discusses how to:

Assign a work-study job.
View job summary information.
View a student's total award package.
View earnings summary.
View general job information, work location, and compensation.
View salary components.

Page Name	Definition Name	Navigation	Usage
Work Study Placement	STDNT_WRKSTUDY_AWD	select Financial Aid, then select Awards, then select View Work Study Approval, then select Work Study Placement	Assign a work-study job to an approved student and verify that the student has a posted work-study award.
Job Summary	STDNT_WS_JOB_SEC	Click the Student Job Summary link on the Work Study Placement page.	View the student's job information from PeopleSoft Human Resources.
Award Summary	FA_EARNINGS1	select Financial Aid, then select Awards, then select View Award Earnings Summary, then select Award Summary	View the student's total award package and the status of each award. This page lists each of the student's awards, providing the financial aid item type, career associated with the award, and the offered, accepted, authorized, and disbursed amounts.
Award Detail	AWARD_DETAIL_SEC	Click the Award Details link on the Award Summary page.	View offered and accepted amounts, net disbursement balance, and authorized and disbursed amounts.
Earnings Summary	FA_EARNINGS2	select Financial Aid, then select Awards, then select View Award Earnings Summary, then select Earnings Summary	View a student's campus earnings. Campus earnings information includes hours worked and gross earnings in year-to-date, month-to-date, and quarterly amounts.
Job Information	JOB_SUMMARY	select Financial Aid, then select Awards, then select View Campus Jobs, then select Job Information	View job information, work location, and compensation.
Salary Components	COMP_JOB_SUMM_SEC	Click the Components link on the Job Information page.	View compensation rate and frequency and other payment information.

Access the Work Study Placement page (select Financial Aid, then select Awards, then select View Work Study Approval, then select Work Study Placement).

Image: Work Study Placement page

This example illustrates the fields and controls on the Work Study Placement page. You can find definitions for the fields and controls later on this page.

Field or Control	Definition
Item Type	Displays the item type number and description for the work-study award.
Award Status	Displays acceptance of work-study award by student.
Offered	Displays the amount of work-study earnings offered to the student.
Accepted	Displays the amount of work-study earnings that the student accepted.
Disbursed	Displays the amount of work-study earned by the student.
Placement Status	Select the value that indicates the current status of the student's job placement. Values are: `Appointment Terminated:` The student is no longer in the work-study job. `Earned Maximum for Award:` The student has earned the annual awarded work-study maximum. `Eligible for Placement:` The student is eligible for placement. `Not Placed in Position:` The student is not placed in a work-study position. `Placed in Position:` The student is placed in a work-study position.
Placement Date	Enter the date on which the hiring department enters the placement status.
Community Service Indicator	Indicates whether the student's job fulfills the community service requirement for your institution. Values are: `Community Service:` Fulfills a community service requirement. `Not Community Service:` Does not satisfy the community service requirement.

Note: The following fields become available when the student's placement status is Eligible for Placement, Placed in Position, or Appointment Terminated.

Field or Control	Definition
Empl Rcd Nbr (employment record number)	Select the employment record number that corresponds to the assigned job.
Rcd Effective Date (record effective date)	Enter the date when the student's employment record was initialized.
Effective Sequence	Enter the sequence number for the particular employment record number.
Department	Displays the department of the student's job. This value comes from the employment record.
Job Code	Displays the job code for the student's job. This value comes from the employment record.
Student Job Summary	Click to access the Job Summary page and view the student's job information.

Access the Job Summary page (Click the Student Job Summary link on the Work Study Placement page).

Image: Job Summary page

This example illustrates the fields and controls on the Job Summary page.

Access the Award Summary page (select Financial Aid, then select Awards, then select View Award Earnings Summary, then select Award Summary).

Image: Award Summary page: Offered/Accepted tab

This example illustrates the fields and controls on the Award Summary page: Offered/Accepted tab.

Authorized/Disbursed Tab

Select the Authorized/Disbursed tab.

Image: Award Summary page: Authorized/Disbursed tab

This example illustrates the fields and controls on the Award Summary page: Authorized/Disbursed tab. You can find definitions for the fields and controls later on this page.

Field or Control	Definition
Award Detail	Click to access the Award Detail page.

Access the Earnings Summary page (select Financial Aid, then select Awards, then select View Award Earnings Summary, then select Earnings Summary).

Image: Earnings Summary page

This example illustrates the fields and controls on the Earnings Summary page.

Access the Job Information page (select Financial Aid, then select Awards, then select View Campus Jobs, then select Job Information).

Image: Job Information page: General tab

This example illustrates the fields and controls on the Job Information page: General tab.

Job Information Tab

Select the Job Information tab.

Image: Job Information page: Job Information tab

This example illustrates the fields and controls on the Job Information page: Job Information tab.

Work Location Tab

Select the Work Location tab.

Image: Job Information page: Work Location tab

This example illustrates the fields and controls on the Job Information page: Work Location tab.

Compensation Tab

Select the Compensation tab.

Image: Job Information page: Compensation tab

This example illustrates the fields and controls on the Job Information page: Compensation tab. You can find definitions for the fields and controls later on this page.

Field or Control	Definition
Components	Click to access the Salary Components page.

Access the Salary Components page (click the Components link on the Job Information page).

Image: Salary Components page: Amounts tab

This example illustrates the fields and controls on the Salary Components page: Amounts tab.

Controls Tab

Select the Controls tab.

Image: Salary Components page: Controls tab

This example illustrates the fields and controls on the Salary Components page: Controls tab.

Changes Tab

Select the Changes tab.

Image: Salary Components page: Changes tab

This example illustrates the fields and controls on the Salary Components page: Changes tab.

Conversion Tab

Select the Conversion tab.

Image: Salary Components page: Conversion tab

This example illustrates the fields and controls on the Salary Components page: Conversion tab.

Managing Work-Study Jobs

Pages Used to Manage Work-Study Jobs

Assigning a Work-Study Job

Viewing Job Summary Information

Viewing a Student's Total Award Package