Tracking Requests for Funds From GAPS
This section discusses how to:
Review requests for funds from GAPS.
Manage item type detail.
Enter cash transaction notes.
Page Name |
Definition Name |
Navigation |
Usage |
---|---|---|---|
Pell Cash Summary |
PROG_CASH_SUMM_PG |
|
Track requests for funds from GAPS. Enter applicable cash management detail. |
Item Type |
PRG_CSH_ITM_PG_SEC |
Click the Item Type button on the Pell Cash Summary page. |
Manage item type detail. Enter specific item type information for this cash summary. This enables you to divide each cash summary into the item types for which it is associated. |
Cash Transaction Notes |
PROG_CSH_NT_PG_SEC |
Click the Cash Txn Notes button on the Pell Cash Summary page. |
Enter cash transaction notes specific to this cash summary detail. |
Access the Pell Cash Summary page (
).Image: Pell Cash Summary page
This example illustrates the fields and controls on the Pell Cash Summary page. You can find definitions for the fields and controls later on this page.
![Pell Cash Summary page](img/i6604892an-7df5.png)
Field or Control |
Definition |
---|---|
Total Nbr of Records in Period (total number of records in period) |
Displays the total number of cash summary detail records included in this reconciliation period. |
Total of all Transactions |
Displays the total of all the transaction amounts for this reconciliation period for each cash summary detail record. |
Total Cash |
Displays the total of all cash on hand amounts for this reconciliation period for each cash summary detail record. |
Tot Antic Disb (total anticipated disbursement) |
Displays the total of all anticipated disbursement amounts for this reconciliation period for each cash summary detail record. |
Total Requested Amount |
Displays the total of all requested amounts for this reconciliation period for each cash summary detail record. |
Cash Summary
Field or Control |
Definition |
---|---|
Seq (sequence) |
Displays a number that increases each time that you insert a new row. The sequence counts each cash summary detail record in this reconciliation period. |
Tot # Recs (total number records) |
Indicates the total number of records in the reconciliation period. You can change this number to correct a mismatch with the data. |
Conf Cd (confirmation code) |
Displays the confirmation code for this cash drawdown request, which is received from GAPS. |
Pell Batch ID |
Displays the batch ID associated with this cash summary detail. |
Batch Dt (batch date) |
Displays the date on which the batch was created. This is recorded when you run outbound disbursements. |
Antic Disb (anticipated disbursement) |
Displays the amount that you anticipate to disburse to students for Pell Grants during the reconciliation period. |
Recon Cash on Hand |
Displays the amount of cash that you have on hand. |
Rqstd Amt (requested amount) |
Displays the amount of money that you requested for this disbursement period. The requested amount typically equals the anticipated disbursement minus your cash on hand. |
Request Date |
Displays the date on which you request the amount. |
Txn Amt (transaction amount) |
Displays the amount of the transaction for this request. |
Txn Date (transaction date) |
Displays the date on which this cash summary detail occurred. |
Item Type |
Click to enter specific item type information for this cash summary. You can divide each cash summary into the item types with which it is associated. |
Cash Transaction Notes |
Click to enter comments specific to this cash summary detail. |
Access the Item Type page (click the Item Type button on the Pell Cash Summary page).
Image: Item Type page
This example illustrates the fields and controls on the Item Type page. You can find definitions for the fields and controls later on this page.
![Item Type page](img/i6604892an-7b9c.png)
Select an item type. Edit the other fields as needed. The system updates the User and Cash Action Datetime (cash action date and time) fields when you insert a new row.
Access the Cash Transaction Notes page (click the Cash Txn Notes button on the Pell Cash Summary page).
Image: Cash Transaction Notes page
This example illustrates the fields and controls on the Cash Transaction Notes page. You can find definitions for the fields and controls later on this page.
![Cash Transaction Notes page](img/i6604892an-7c7e.png)
Field or Control |
Definition |
---|---|
Note Seq (note sequence) |
Displays a number that increases each time that you add a row for a new note. The system updates the User and Cash Action Datetime (cash action date and time) fields when you insert a new row. |
Note Text |
Enter comments about the requests that you made. For example, you can enter a notation about sending a memo to the main accounting office requesting an electronic funds transfer. |