Return to Navigation

Tracking Student and School Return Information

This section discusses how to:

Page Name

Definition Name

Navigation

Usage

Student/School Return

STDNT_RTRN_TIV_WK2N

select Financial Aid, then select Return of Title IV Funds HERA, then select Create Worksheet, then select Student/School Return

Track return information for the student and school.

Post-Withdrawal Disbursement

STDNT_RTRN_TIV_WK3A

select Financial Aid, then select Return of Title IV Funds HERA, then select Create Worksheet, then select Post-Withdrawal Disbursement

Track post-withdrawal disbursements a student was entitled to at the time of withdrawal.

Allocation of PWD

STDNT_PWD_SEC1AN

Click the Part IV Allocation of PWD link on the Post-Withdrawal page.

Enter post-withdrawal disbursement amounts for grants and loans.

Post-Withdrawal Disbursements (detail)

STDNT_PWD_SEC1

Click the PWD Detail link on the Post-Withdrawal page.

Review post-withdrawal disbursements. Includes the amount of eligible aid not yet disbursed, eligible aid to be disbursed late, and remaining eligible aid to be disbursed.

Return TIV Aid Notes

STDNT_RTRN_TIV_WK4

select Financial Aid, then select Return of Title IV Funds HERA, then select Create Worksheet, then select Return TIV Aid Notes

Enter return of Title IV aid notes. Document information regarding the processing of Title IV Return of Funds.

Access the Student/School Return page (select Financial Aid, then select Return of Title IV Funds HERA, then select Create Worksheet, then select Student/School Return).

Image: Student/School Return page

This example illustrates the fields and controls on the Student/School Return page. You can find definitions for the fields and controls later on this page.

Student/School Return page

Student Return of Funds

Field or Control

Definition
Student Notified

Select this check box to indicate the student has been notified of their Title IV overpayment obligation.
Student Return Status

Displays the student's return of Title IV funds status.

Pending: Indicates that the calculation and the return of Title IV funds are still in progress. The default status is Pending until you manually change the status to Complete.

Complete: Indicates that calculation, student notification, and the return of Title IV funds has occurred.

Note: You should update the Student Return Status field to Complete when a student does not need to return funds.
Notification Date

Displays the date the student was notified of Title IV overpayment.
Q. Amt Due From Student(Q. amount due from student)

Displays the amount of Title IV funds the student must return. If a student owes a return, the system populates this value from the Return of Funds Worksheet page.

Student Response Information

Field or Control

Definition
Response Date

Displays the date the student responded to the notification from the institution about Title IV overpayment.
Repayment Arrangement

Select from available values to indicate the student's action taken in response to repayment arrangements. Values include:

Arrangement not Complied

Make Arrangements DOE

Make Arrangements School

No Satisfactory Arrangements

Pay School in Full

Title IV Loans Only

School Return of Funds

Field or Control

Definition
School Return Status

Indicates the institution's repayment status as pending or complete. The default status is pending until you manually change the status to complete.
Funds Return Date

Indicates the date the funds were returned.
O. Amt Due From School

Indicates the amount of Title IV funds the institution must return. If the school owes a return, the system automatically populates this value from the Return of Funds Worksheet page.
Calculate

Click to recalculate the amount the school and student have to return if you made a change to the percentage on the Return of Funds Worksheet page.

Access the Post-Withdrawal Disbursement page (select Financial Aid, then select Return of Title IV Funds HERA, then select Create Worksheet, then select Post-Withdrawal Disbursement).

Image: Post-Withdrawal Disbursement page

This example illustrates the fields and controls on the Post-Withdrawal Disbursement page. You can find definitions for the fields and controls later on this page.

Post-Withdrawal Disbursement page

Field or Control

Definition
Calculate

Click to recalculate the amount of aid to a post-withdrawal student if you made a change to the percentage.
Post-Withdrawal Disb Status (post-withdrawal disbursement status)

Indicates whether or not post-withdrawal disbursement calculations are complete or pending.

The Pending status is set when the worksheet is created. Select Complete when appropriate for the current stage of processing.

Part I, II, III

Field or Control

Definition
J. TIV Aid to Disburse (Box 1)

Displays the total amount of post-withdrawal disbursement due. This field is from Step J. Post Withdrawal Disbursement on the Return of Funds Worksheet page.
Part IV Allocation of PWD

Click this link to access the Allocation of PWD page.
Total PWD Credited (Box 2)

Enter the total outstanding charges scheduled to be paid from PWD.
Box 3

The amount to offer directly to the student is derived from the TIV Aid to Disburse amount less the Total PWD Credited amount. Box 3 = Box 1 - Box 2.

Part V, VI

Field or Control

Definition
PWD Notification Sent

Select the date that the post-withdrawal disbursement loan notification was sent to the student or parent.
Response Deadline

Select the date by which the student, parent, or both must respond.
Date Response Received

Select the date that the response was received from the student or parent.
Response Received

Select this check box if the response was received from the student or parent.
Not Received

Select this check box if the response was not received from the student or parent.
Late Response Not Accepted

Select this check box if the response was received from the student or parent after the date in the Response Deadline field.
Date Direct Disb Mailed (date direct disbursement mailed)

Select the date for grant, loan, or both that the direct disbursement was mailed or transferred.

Access the Allocation of PWD page (click the Part IV Allocation of PWD link on the Post-Withdrawal page.)

Image: Allocation of PWD page

This example illustrates the fields and controls on the Allocation of PWD page. You can find definitions for the fields and controls later on this page.

Allocation of PWD page

Enter appropriate amounts for each column and type of aid:

Field or Control

Definition
Ln Amt Sought (loan amount sought)

Enter the loan amount school seeks to credit to the account.
Ln Amt Auth (loan amount authorized)

Enter the loan amount authorized to credit to the account
Aid Credited

Enter the aid credited to the account.
Aid Offered

Enter an amount of aid offered as direct disbursement.
Aid Accepted

Enter an amount of aid accepted as direct disbursement.
Aid Disbursed

Enter amount of aid disbursed directly to the student
Calculate

Click this button to total the columns.

Access the Post-Withdrawal Disbursements detail page (click the PWD Detail link on the Post-Withdrawal Disbursements page).

Image: Post-Withdrawal Disbursements detail page

This example illustrates the fields and controls on the Post-Withdrawal Disbursements detail page. You can find definitions for the fields and controls later on this page.

Post-Withdrawal Disbursements detail page

Field or Control

Definition
Eligible Aid Not Disbursed

Displays aid not disbursed at time of withdrawal.
Aid To Be Late Disbursed

Displays aid amounts eligible for a post-withdrawal late disbursement.
Remaining To Be Disbursed

Displays aid amounts eligible for a post-withdrawal late disbursement.

Access the Return TIV Aid Notes page (select Financial Aid, then select Return of Title IV Funds HERA, then select Create Worksheet, then select Return TIV Aid Notes).

Image: Return TIV Notes page

This example illustrates the fields and controls on the Return TIV Notes page.

Return TIV Notes page

Enter comments of any length into the text area.