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Updating HEI Course Database Data

This section provides an overview of the HEI Course Database and discusses how to exchange HEI Course Database data.

HEIs in the United Kingdom report information on all their courses of study (programmes) to the SLC. This data must be updated annually.

The course data is general, such as costs or descriptions of courses of study, and is not specific to the student. The SLC uses this course data when processing students' applications for support.

The SLC provides an XML-based web service to exchange this information with HEIs. The SLC provides the current HEI Course Database data to the HEI, and the HEI must provide the SLC with updated information.

The SLC requests the HEI Course Database updates from HEIs each academic year.

Page Name

Definition Name

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Usage

Exchange HEI Course Database Data

SFA_SLC_RC_CD

select Financial Aid, then select Student Loans Company, then select HEI Course Database, then select Exchange HEI Course DB Data, then select Exchange HEI Course Database Data

Exchange HEI Course Database data.

Access the Exchange HEI Course Database Data page (select Financial Aid, then select Student Loans Company, then select HEI Course Database, then select Exchange HEI Course DB Data, then select Exchange HEI Course Database Data).

Image: Exchange HEI Course Database Data page

This example illustrates the fields and controls on the Exchange HEI Course Database Data page. You can find definitions for the fields and controls later on this page.

Exchange HEI Course Database Data page

Course Database Parameters

Field or Control

Definition
HEI Code (higher education institution code)

Select a value in this mandatory field.

The prompt view restricts the values from which you can select to those found in the Student Loans Company Setup component.
SLC Acad Year (Student Loans Company academic year)

Select a value in this mandatory field.

The prompt view restricts the values from which you can select to those found in the Student Loans Company Setup component.
Action

Select a web service action from the following:

  • Download Course Catalog:

    Select to use the web service to retrieve HEI Course Database data for the designated HEI code and SLC academic year and store the data in system tables.

    You can then update data in the Maintain HEI Institution Data (SFA_SLC_CD_INST), Maintain HEI Location Data (SFA_SLC_CD_LOC), and Maintain HEI Course Data (SFA_SLC_CD_CRSE) components.

    Selecting this action retrieves Qualification values (the Fetch Qualifications action) as well as downloading course catalog data.

    Note: Download Course Catalog should be the first action taken in the HEI Course Database process.

  • Fetch Qualifications:

    Select to use the web service to retrieve only the valid values that can be used to update the Qualifications field on the Maintain HEI Courses page. Select this action if the Qualifications list of values needs to be updated after the initial Download Course Catalog completes.

  • Submit Data Changes: Select to use the web service to send updates for any changed Location, Institution, Year, or Course data.