Return to Navigation

Validating CommonLine Loans

This section discusses how to:

Page Name

Definition Name

Navigation

Usage

Validate CRC Loans

SFA_CRCLNED_RUNCTL

select Financial Aid, then select Loans, then select CommonLine Management, then select Validate CRC Loans

Create loan validation requests and run the loan validation process for CRC loans. You can also run this process in simulation mode where edit error messages are generated, but the status of the loan is not updated.

Validate CL 4 Loans

LN_EDIT_RUNCTL

select Financial Aid, then select Loans, then select CommonLine Management, then select Validate CL 4 Loans

Create loan validation requests and run the loan validation process for CL 4 loans. You can also run this process in simulation mode where edit error messages are generated, but the status of the loan is not updated.

Loan Validation

SFA_CRC_LN_ORIG_ER

select Financial Aid, then select Loans, then select CommonLine Management, then select Maintain Originated Loans, then select Loan Validation

Review edit error messages found after the loan validation process. After you correct the errors, rerun the loan validation process. Make sure that no errors exist before generating outbound loan files. Use the online loan validation process to validate CRC loans.

Origination Detail

LN_ORIG_TRANS_SEC

select Financial Aid, then select Loans, then select CommonLine Management, then select Override Loan Status.select Click the top Detail link.

Manually set the Loan Action Status field to Authorized.

Loan Status Summary Information

SFA_CR_STATSUM_SEC

Click the Loan Status Summary link on any page in the Originate Loan component.

View information about a student's loan eligibility by viewing the current loan level and disbursement level statuses.

Access the Validate CRC Loans page (select Financial Aid, then select Loans, then select CommonLine Management, then select Validate CRC Loans).

Image: Validate CRC Loans page

This example illustrates the fields and controls on the Validate CRC Loans page. You can find definitions for the fields and controls later on this page.

Validate CRC (Common Record CommonLine) Loans page

If you originate loans under Common Record CommonLine, run the CRC loan validation process (FAPREQRN) to check loan origination records for errors. You must validate originated loans for the system to create and transmit a CommonLine Application Send file to the loan servicer. Each validation request comprises one or many selection criteria. To control the frequency that loan validation requests are executed, run the validation process by maintaining multiple validation requests.

Access the Validate CL 4 Loans page (select Financial Aid, then select Loans, then select CommonLine Management, then select Validate CL 4 Loans)

Image: Validate CL 4 Loans page

This example illustrates the fields and controls on the Validate CL 4 Loans page. You can find definitions for the fields and controls later on this page.

Validate CL (common line) 4 Loans page

If you originate loans under CommonLine 4, run the CommonLine 4 loan validation process (FAPREQRN) to check loan origination records for errors. Originated loans must be validated for a CommonLine Application Send file to be created and transmitted to the loan servicer. Each validation request comprises one or many selection criteria. To control the frequency that loan validation requests are executed, run the validation process by maintaining multiple validation requests.

Field or Control

Definition
Loan Edit Update Run

Select to have the loan validation process update the target loan origination records action status. If you clear this check box and run the process in simulation mode, only edit error messages are produced.

Access the Loan Validation page (select Financial Aid, then select Loans, then select CommonLine Management, then select Maintain Originated Loans, then select Loan Validation).

Image: Loan Validation page

This example illustrates the fields and controls on the Loan Validation page. You can find definitions for the fields and controls later on this page.

Loan Validation page

When the Loan Edit Update Run Option process validates a loan, the system sets the loan action status to Authorized for transmission on the Loan Status Summary Information page. If the loan fails validation, the loan action status is set to Failed (authorization) and an explanatory edit error messages is displayed. If the loan contains separate subsidized and unsubsidized item type origination detail records, there are separate loan action statuses and edit error messages for each.

To resolve loan validation edit errors, review the CL 4 or CRC loan edit table in the CommonLine setup topics for information on causes for validation failure. Correct the edit error condition and then rerun the validation process. Failed loans become authorized when all the error conditions have been corrected.

If an edit error is not appropriate for the loan destination, you can permanently deactivate the edit in the corresponding loan destination component. To authorize a failed loan without clearing the edit error conditions, manually set the loan action status to Authorized on the Origination Detail page. Review the CL Validation Errors report for a complete list of CommonLine loans that have failed the loan validation processes.

For CRC loans, the online loan validation process is made available; click the Validate Loan button to initiate the Loan Validation process for that specific loan. This option is not available for CL 4 loans. If a loan contains separate subsidized and unsubsidized records, you must validate each one.

Access the Loan Status Summary Information page (click the Loan Status Summary link on any page in the Originate Loan component).

Image: Loan Status Summary Information page: Actions tab

This example illustrates the fields and controls on the Loan Status Summary Information page: Actions tab. You can find definitions for the fields and controls later on this page.

Loan Status Summary Information page: Actions tab

Use this page at various stages of the loan origination process, including after origination, after validation, after disbursements, and after information from the loan servicer has been processed.

Student Eligibility

Field or Control

Definition
Total Certified Loan Amt (total certified loan amount)

Displays the total amount certified including both subsidized and unsubsidized item types used for the same origination record.

Origination Detail

Field or Control

Definition
Loan Process Status

Displays the overall status of the loan. Used in conjunction with the Transmission Status. Values are:

Origination Pending: Loan has been originated or reset due to a loan rejection, and waiting loan validation.

In Service: Indicates the loan has been transmitted to the appropriate servicer.

Terminated: Indicates that a pre-guarantee loan cancellation has been initiated.

Hold: The loan is on hold and the system suspends all loan processing until the hold is removed.

Canceled: A loan cancellation has been initiated.

Loan Action Code

Displays the most recent origination level action taken on the loan.
Transmission Status

Displays the current status of the loan in relation to the loan servicer. Used in conjunction with the loan process status to know the overall status of the loan. Values are:

Accepted: Indicates the servicer has accepted the loan.

Change Pending Transmission: Indicates an adjustment generated a change transaction that has not been sent to the servicer.

Error: Not used for CommonLine loans.

Origination Pending Transmission: Indicates an Origination that has not been transmitted to the servicer.

Transmitted: Indicates that an origination or change transaction has been sent to the loan servicer.
Action Status

Displays the status of the loan action code.

Disbursement Information

Shows the most recent actions performed on the individual loan disbursements.

Field or Control

Definition
Disbursement ID

Indicates the disbursement number of the selected loan and the disbursement sequence.
Action Status

Displays the status and date of the most recent action.

Amounts Tab

Select the Amounts tab.

Image: Loan Status Summary Information page: Amounts tab

This example illustrates the Loan Status Summary Information page: Amounts tab.

Loan Status Summary Information page: Amounts tab

View the calculated loan disbursement amounts.

Payment Tab

Select the Payment tab.

Image: Loan Status Summary Information page: Payment tab

This example illustrates the Loan Status Summary Information page: Payment tab.

Loan Status Summary Information page: Payment tab

View actual disbursement amounts received by the school and paid to the student's account.