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Verifying Inbound Pell Data Requests

COD sends report files based on the data request files submitted by the institution for Multiple Reporting, Statement of Account, Year-To-Date and Reconciliation. Use the FA Inbound process (RUNCTL_FA_INBOUND) to load these files into their respective staging tables. The FA Inbound process determines the type of file based on the content of the Batch ID field in the header. Importing the Multiple Report Request requires running Import Pell Phase-In Data (RNCTL_PELLIN0) for load completion. Use the provided inquiry pages to view the file data. Use the search record for these pages to search by EC Transaction ID, where the values match the file message classes. The field value is derived from the Batch ID by the FA Inbound process and is not intended to match the name of the physical file.

After you request origination, disbursement, multiple reporting, statement of account, or year-to-date acknowledgment files, you can view the data received before loading the files to the database.

For detailed information about inbound data from COD:

See the U.S. Department of Education's Common Origination and Disbursement (COD) Technical Reference

Page Name

Definition Name

Navigation

Usage

Pell Header

PELL_HEADER_00

  • select Financial Aid, then select Pell Payment, then select Cash Management Reports, then select Review Statement of Account, then select Pell Header

  • select Financial Aid, then select Pell Payment, then select Multiple Reporting, then select Review MRR, then select Pell Header

  • select Financial Aid, then select Pell Payment, then select Cash Management Reports, then select Review Reconciliation, then select Pell Header

  • select Financial Aid, then select Pell Payment, then select Year to Date Reports, then select Review YTD Records, then select Pell Header

View the values from the inbound process.

Pell Statement of Acct Summ (Pell statement of account summary)

PELL_SAR_00

select Financial Aid, then select Pell Payment, then select Cash Management Reports, then select Review Statement of Account, then select Pell Statement of Acct Summ

Review statement of account summary and GAPS information.

Pell Statement of Acct Detail (Pell statement of account detail)

PELL_SARD_00

select Financial Aid, then select Pell Payment, then select Cash Management Reports, then select Review Statement of Account, then select Pell Statement of Acct Detail

Review statement of account detail, including data about adjustment amount, report date, process date, batch number, and adjustment description.

Pell Multiple Report

PELL_MRR_00

select Financial Aid, then select Pell Payment, then select Multiple Reporting, then select Review MRR, then select Pell Multiple Report

Review multiple reporting data for students for whom you originate awards and who might also have awards originated at other institutions.

Pell MRR Institution Info

PELL_MRR_00_INST

select Financial Aid, then select Pell Payment, then select Multiple Reporting, then select Review MRR, then select Pell MRR Institution Info

View demographic and financial aid administrator data.

Pell YTD Originations (Pell year-to-date originations)

PELL_YTDORG_00

select Financial Aid, then select Pell Payment, then select Year to Date Report, then select Review YTD Records, then select Pell YTD Originations

Review Pell year-to-date originations.

Student Demo Information

PELL_STDT_YTD_SEC

Click the Student Demo Information link on the Pell YTD Originations page.

View the student's name, date of birth, and SSN.

Estimated Disbursement Dates

PELL_YTDORG_00_SEC

Click the Estimated Disbursement link on the Pell YTD Originations page.

View approximate disbursement dates.

Pell YTD Disbursements (Pell year-to-date disbursements)

PELL_YTDSB_00

select Financial Aid, then select Pell Payment, then select Year to Date Reports, then select Review YTD Records, then select Pell YTD Disbursements

Review Pell year-to-date disbursements.

Pell YTD Summary (Pell year-to-date summary)

PELL_YTDSUM_00

select Financial Aid, then select Pell Payment, then select Year to Date Reports, then select Review YTD Records, then select Pell YTD Summary

Review Pell year-to-date summary of originations and disbursements.

Comment Code

PELL_YTDSUM_00_SEC

Click the Comment Codeslink on the Pell YTD Summary page.

View the number of times that a comment code was returned to your institution on an acknowledgment.

Pell Reconciliation

PELL_RECON_00

select Financial Aid, then select Pell Payment, then select Cash Management Reports, then select Review Reconciliation, then select Pell Reconciliation

Review Pell reconciliation records. Reconcile the total disbursement amount per student.

Pell Trailer

PELL_TRAILER_00

  • select Financial Aid, then select Pell Payment, then select Cash Management Reports, then select Pell Statement of Acct, then select Pell Trailer

  • select Financial Aid, then select Pell Payment, then select Multiple Reporting, then select Review MRR, then select Pell Trailer

  • select Financial Aid, then select Pell Payment, then select Cash Management Reports, then select Review Reconciliation, then select Pell Trailer

  • select Financial Aid, then select Pell Payment, then select Year to Date Reports, then select Review YTD Records, then select Pell Trailer

View inbound data.