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Viewing SLC Student Data

This section discusses how to:

Page Name

Definition Name

Navigation

Usage

SSAR

SFA_SLC_SSAR

select Financial Aid, then select Student Loans Company, then select View SLC Student Data, then select SSAR

View SSAR data.

SLC SSAR Name and Address

SFA_SLC_SSAR_SEC

Click the Name/Address link on the SSAR page.

View SSAR name and address data.

SSAC

SFA_SLC_SSAC

select Financial Aid, then select Student Loans Company, then select View SLC Student Data, then select SSAC

View SSAC student data.

View SSAC Export Data

SFA_SLC_SSAC_DTL

select Financial Aid, then select Student Loans Company, then select View Exported SSAC Data

View SSAC export data.

ACR/SISF

SFA_SLC_ACR

select Financial Aid, then select Student Loans Company, then select View SLC Student Data, then select ACR/SISF

View ACR and SISF student data.

Attendance Confirmation

SFA_SLC_ATD_CFR

select Financial Aid, then select Student Loans Company, then select View SLC Student Data, then select Attendance Confirmation

View Attendance Confirmation data for SLC Liability Period.

HEBSS

SFA_SLC_HEBSS

select Financial Aid, then select Student Loans Company, then select View SLC Student Data, then select HEBSS

View HEBSS student data.

SLC HEBSS Name and Address

SFA_SLC_HEBSS_SEC

Click the Name/Address link on the HEBSS page.

View HEBSS name and address data.

Access the SSAR page (select Financial Aid, then select Student Loans Company, then select View SLC Student Data, then select SSAR).

Image: SSAR page

This example illustrates the fields and controls on the SSAR page. You can find definitions for the fields and controls later on this page.

SSAR (Student Support Attendance Request) page

Use this page to view the details of students' SSAR records. The page is view-only with the exception of the Tuition Fee Loan Payable and Tuition Fee Grant Payable fields. These fields can be updated for Scottish students whose SSNs begin with SAAS.

Field or Control

Definition
Physical Attendance Confirmed

Select this check box to indicate that a student's physical attendance on the campus has been confirmed. This check box can be selected on this page or set by the institution's custom process.

SSAR Information

Field or Control

Definition
Issue Date

Displays the issue date of the SSAR.
Sequence

Displays the internal sequence number used to indicate the version of the individual student's SSAR file.
SSAR File Seq (Student Support Attendance Requests file sequence number)

Displays the sequence number, which is unique within the SLC for the HEI, academic year, and file type.

Fee Support

Field or Control

Definition
Tuition Fee Loan Payable

Displays the portion of the fee paid by TFL.

Note: You can update this field for Scottish students whose SSNs begin with SAAS.
Tuition Fee Grant Payable

Displays the portion of the fee paid by the TFG.

Note: You can update this field for Scottish students whose SSNs begin with SAAS.
Loan Applied For

Displays the type of loan for which the student applied. Values are:

  • F (Full Entitlement)

  • P (Part Entitlement)

  • N (No loan applied for)

Access the SLC SSAR Name and Address page (click the Name/Address link on the SSAR page).

Image: SLC SSAR Name and Address page

This example illustrates the fields and controls on the SLC SSAR Name and Address page.

SLC (Student Loans Company) SSAR (Student Support Attendance Request) Name and Address page

Use this page to help determine whether you are matching to the correct person.

Access the SSAC page (select Financial Aid, then select Student Loans Company, then select View SLC Student Data, then select SSAC tab).

Image: SSAC page

This example illustrates the fields and controls on the SSAC page. You can find definitions for the fields and controls later on this page.

SSAC (Student Support Attendance Confirmation) page

You can view the details of SSAC data for students on this page. This page is view-only with the exception of the SLC Course Code and Year of Course fields. These fields can be updated after the SSAC data is populated but before exporting the data. After the SSAC data is exported, these fields are also view-only.

Field or Control

Definition
Physical Attendance Confirmed

Select this check box to indicate that a student's physical attendance on the campus has been confirmed. This check box can be selected on this page or set by the institution's custom process.

SSAC Information

Field or Control

Definition
Processing Status

A status of Processed indicates that the SSAC data has been exported to a file.

A status of Unprocessed indicates that the SSAC data has not been exported to a file.
Attendance Confirmed Date

Displays the date that the Physical Attendance Confirmed check box was selected for the student.
Location Code

Displays a two-digit location code representing a specific location at the HEI. The default value is 01 and the range is 01 to 99.
File Sequence Nbr (file sequence number)

Displays an internal sequence number.

Access the View Exported SSAC Data page (select Financial Aid, then select Student Loans Company, then select View Exported SSAC Data).

Image: View Exported SSAC Data page

This example illustrates the fields and controls on the View Exported SSAC Data page. You can find definitions for the fields and controls later on this page.

View Exported SSAC (Student Support Attendance Confirmation) Data page

Use this page to view the details of the students' exported SSAC data.

Field or Control

Definition
Attendance Confirmed Date

Displays the date that the Physical Attendance Confirmed check box was selected for the student.

Access the ACR/SISF page (select Financial Aid, then select Student Loans Company, then select View SLC Student Data, then select ACR/SISF tab).

Image: ACR/SISF page

This example illustrates the fields and controls on the ACR/SISF page. You can find definitions for the fields and controls later on this page.

ACR (Attendance Confirmation Report)/SISF (Student Information Service File) page

Use this page to view the details of ACR or SISF data for students.

All fields on this page, except for the Attendance Indicator field, are view-only.

ACR/SISF Information

Field or Control

Definition
Issue Date

Displays the date that the ACR/SISF was issued.
Attendance Indicator

This field appears only if the value in the File Type field is Attendance Confirmation Reqst.

The field contains a list of At Fee Code values that can be manually set on this page. You can manually set this field instead of running the Evaluate ACR process.
File Type

Displays the file type: Attendance Confirmation Reqst, Student Information Service, or Extended SISF.

If the value is Extended SISF, the Extended SISF Information group box appears.
Student Status Date

Displays the date that the student's status was assigned or updated.

Course/Fee Information

Field or Control

Definition
Course Start Period

Displays the period when the course starts, for example AUT (Autumn).
New Record

Indicates whether the record appeared on a previous ACR.
Course Code

Displays the UCAS code or SLC code that is assigned to the course.

Note: For this field, and the remaining fields in this group box, values appear in both the SLC Values and Calculated Values columns.

The values in the SLC Values column come from the context ACR or SISF record.

The values in the Calculated Values column appear after the ACR At Fee Evaluation process is run.

Other Information

Field or Control

Definition
Revision Indicator

Indicates whether the record has changed since a previous ACR/SISF.

FTE Details

Field or Control

Definition
Override FTE

Enter a value here and save to override the Calculated FTE.
Report Zero

Select this check box to report FTE of zero.

Note: Once you have overridden a student's FTE or selected Report Zero for a student's FTE for a Liability Period then that overridden or zero value remains until manually removed, even if the Calculate FTE process is rerun.

Academic Load Details

Field or Control

Definition
Academic Load

Displays the student's Academic Load from the ACR.
Override Value

Enter a value here and save to override the student's Academic Load.

Access the Attendance Confirmation page (select Financial Aid, then select Student Loans Company, then select View SLC Student Data, then select Attendance Confirmation tab).

Image: Attendance Confirmation page

This example illustrates the fields and controls on the Attendance Confirmation page. You can find definitions for the fields and controls later on this page.

Attendance Confirmation page

You can use this page to view details of attendance confirmation file information sent for the three SLC Liability Periods. There is a group box for each of the Liability Periods: Attendance Reporting 1, Attendance Reporting 2, and Attendance Reporting 3.

Access the HEBSS page (select Financial Aid, then select Student Loans Company, then select View SLC Student Data, then select HEBSS tab).

Image: HEBSS page (1 of 2)

This example illustrates the fields and controls on the HEBSS page (1 of 2). You can find definitions for the fields and controls later on this page.

HEBSS (Higher Education Bursary and Scholarship Scheme) page (1 of 2)

Image: HEBSS page (2 of 2)

This example illustrates the fields and controls on the HEBSS page (2 of 2). You can find definitions for the fields and controls later on this page.

HEBSS (Higher Education Bursary and Scholarship Scheme) page (2 of 2)

You can view the details of the student's HEBSS data on this page. This page is view-only.

Note: For information about the fields in the Application/Award Information group box, refer to the information about the group box in the Manage HEBSS Suspensions section.

HEBSS Information

Field or Control

Definition
Assessment Date

Displays the date the customer record was entered or updated on the Higher Education (HE) portal.
File Name

Displays the data file name from SLC.

Course Information

Field or Control

Definition
Qualification

Displays the qualification achieved.
Method of Attendance

Displays the method of attendance. Values are:

  • Full Time

  • Part Time

  • PGCE (post graduate)

Viewing HEBSS Name and Address Data

Access the SLC HEBSS Name and Address page (click the Name/Address link on the HEBSS page).

Image: SLC HEBSS Name and Address page

This example illustrates the fields and controls on the SLC HEBSS Name and Address page.

SLC (Student Loans Company) HEBSS (Higher Education Bursary and Scholarship Scheme) Name and Address page

Use this page to help determine whether you are matching to the correct person.