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Billing Specific Charges for Individual Students

Student Financials enables you to create an individual bill for a student for only some of the charges on the account. In addition, you can review pending billing items and an invoice summary when you are done.

This section discusses:

Page Name

Definition Name

Navigation

Usage

Pending To Bill Items

SSF_BI_CUR_ACCOUNT

select Student Financials, then select Bill Customers, then select Student Bills, then select Pending to Bill Items

Viewing pending to bill items.

Identify Student Charges

BI_BILL_SELECT

select Student Financials, then select Bill Customers, then select Student Bills, then select Identify Student Charges

Create individual bills for students.

Prior Billing

BI_BILL_HEADER_SP

Click the Get Prior Billing link on the Bill Select page.

View information regarding past billing for the student.

Billing Detail

BI_BILL_DETAIL_SP

Click the Get Billing Detail Lines link on the Prior Billing page.

View detail of bills appearing on the Prior Billing page.

Student Invoice Summary

SSF_BI_INV_MAIN

select Student Financials, then select Bill Customers, then select Student Bills, then select Student Invoice Summary

Lists all invoices for a student.

Invoice Header

SSF_BI_INV_HDR

Click the link on the Student Invoice Summary page.

View student invoice information.

Invoice Career

SSF_BILL_CAREER

Click the Invoice Career link on the Invoice Header page

Displays academic information for a student.

Invoice Detail

SSF_BILL_DETAIL

Click the Invoice Detail link on the Invoice Header page

Lists the individual charges and payments for this invoice.

Invoice Messages

SSF_BILL_MESSAGES

Click the Invoice Messages link on the Invoice Header page

Displays any messaging on invoices.

Access the Pending To Bill Items page (select Student Financials, then select Bill Customers, then select Student Bills, then select Pending to Bill Items).

Image: Pending To Bill Items page

This example illustrates the fields and controls on the Pending To Bill Items page. You can find definitions for the fields and controls later on this page.

Pending To Bill Items page

This page displays charges that have not been billed for a specific student. After you run the billing process, the pending items no longer appear on this page.

Field or Control

Definition
Account Balance

The total amount shown is not the total amount due for a student. Amounts that were billed prior to this summary might exist.

Access the Identify Student Charges page (select Student Financials, then select Bill Customers, then select Student Bills, then select Identify Student Charges).

Image: Identify Student Charges page

This example illustrates the fields and controls on the Identify Student Charges page. You can find definitions for the fields and controls later on this page.

Identify Student Charges page

Field or Control

Definition
ID

Enter the unique ID of the student whom you want to bill.
Address Type

Enter the address that you want to use when creating the bill.
Billing ID

Enter the ID of the billing standard request that you want to use to generate the bill.
Bill Scan Line

Enter a bill scan line if your bank requires it.
Due Date

Enter the default due date that you want to assign to charges without a due date when you create the bill.
Due Days

You can also set the default due date as a function of the date on which you generate the bill. Enter the number of due days that the system adds to the day that you generate the bill to determine a due date.

The page displays a list of line items in the two group boxes at the bottom of the page. Select the check box next to each line item that you want to include in the student's bill.

After you save your configured individual bill, you can review the individual bill and print it using the specified print option.

Field or Control

Definition
Get Prior Billing

Click to access the Prior Billing page.

Access the Student Invoice Summary page (select Student Financials, then select Bill Customers, then select Student Bills, then select Student Invoice Summary).

Image: Student Invoice Summary page

This example illustrates the fields and controls on the Student Invoice Summary page. You can find definitions for the fields and controls later on this page.

Student Invoice Summary page

This page lists all invoices for a specific student with the most recent invoice listed first.

Field or Control

Definition
Invoice Number

Click to view the details of the invoice on the Invoice Header page.

Image: Invoice Header page

This example illustrates the fields and controls on the Invoice Header page. You can find definitions for the fields and controls later on this page.

Invoice Header page

The Invoice Header page displays more detail about this invoice.

Field or Control

Definition
Billing Status

This field will indicate Initiated or Cancelled.
Billing Address

Click the arrow button to display or hide the student's address information.

Invoice Career, Invoice Detail, and Invoice Messages

These links provide the same information as Invoice Info Student Information pages, and are displayed next.

Image: Invoice Career page

This example illustrates the fields and controls on the Invoice Career page. You can find definitions for the fields and controls later on this page.

Invoice Career page

Image: Invoice Details page

This example illustrates the fields and controls on the Invoice Details page. You can find definitions for the fields and controls later on this page.

Invoice Details page

Image: Invoice Messages page

This example illustrates the fields and controls on the Invoice Messages page. You can find definitions for the fields and controls later on this page.

Invoice Messages page