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Reviewing Data for AP Refunds

This section discusses:

Page Name

Definition Name

Navigation

Usage

Vendor Information - SA Student Vendor

SF_EMP_VNDR_INQ

select Student Financials, then select Refunds, then select AP Refunding, then select Review Student Vendors, then select Vendor Information - SA Student Vendor

View vendor details for a student refund processed through Accounts Payable.

The data on this page relates only to the Create Vendors and Vouchers process.

Vendor Information - SA Corp Vendor

SF_ORG_VNDR_INQ

select Student Financials, then select Refunds, then select AP Refunding, then select Review Corporate Vendors, then select Vendor Information - SA Corp Vendor

View vendor details for an organization refund processed through Accounts Payable.

The data on this page relates only to the Create Vendors and Vouchers process.

Voucher Data - Vouchers

SF_VCHR_INQ

select Student Financials, then select Refunds, then select AP Refunding, then select Review Student Vendors, then select Voucher Data - Vouchers

select Student Financials, then select Refunds, then select AP Refunding, then select Review Corporate Vendors, then select Voucher Data - Vouchers

View voucher details for student or organization refunds processed through Accounts Payable.

SA Voucher Detail

SF_VCHR_DTL_INQ

select Student Financials, then select Refunds, then select AP Refunding, then select Review Voucher Data, then select SA Voucher Detail

View voucher data by Accounts Payable business unit.

The data on this page relates only to the Create Vendors and Vouchers process.

Voucher Details

SSF_VCHR_REVIEW

select Student Financials, then select Refunds, then select AP Direct Deposit, then select Review Vouchers, then select Voucher Details

View voucher details sent to AP by the Create Refund Voucher process.

If you use the Create Vendors and Vouchers process, use the Vendor Information - SA Student Vendor, Vendor Information - SA Corp Vendor, Voucher Data - Vouchers, and SA Voucher Detail pages to review data.

Access the Voucher Details page (select Student Financials, then select Refunds, then select AP Direct Deposit, then select Review Vouchers, then select Voucher Details).

Image: Voucher Details page

This example illustrates the fields and controls on the Voucher Details page. You can find definitions for the fields and controls later on this page.

Voucher Details page

The data on this page relates only to the Create Refund Voucher process.

After you run the Create Refund Voucher process, use this page to review details of refunds interfaced to AP.

The values in the SetID, Control Group, Vendor ID, Origin, DFI Qualifier, and DFI ID field are based on the setup on the AP Business Unit Options page.

The Vendor ID, DFI Qualifier, and DFI ID values are required by AP to process a single payment voucher.

Field or Control

Definition
Vendor ID

If the refund is a direct deposit, this value is based on the Direct Deposit Vendor ID value on the AP Business Unit Options page. If the refund is a check, the value is based on the Check Vendor ID value.
DFI Qualifier

This value is based on the option that is selected in the DFI Qualifier group box on the AP Business Unit Options page: Transit Number or Swift ID.
DFI ID

This value is derived by the Create Refund Voucher process. If the DFI Qualifier is Transit Number, the DFI ID is similar to the routing number. If the DFI Qualifier is Swift ID, the DFI ID is similar to the BIC code.
Refund Address

Click this link to view Student Name, Email, and Refund address details.
Voucher Distribution

Click this link to view the GL Business Unit and Chartfields information.
Bank Address

Click this link to view the bank/branch address details (from the bank/branch setup in HR).

For information about the setup for other fields on this page, see Understanding Refunding Setup.