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Reviewing Receipt and Tender Activity

This section provides an overview of receipt and tender activity review and discusses:

While the receipt detail pages (such as Student Payment Detail and Corporate Payment Detail) display useful information regarding individual receipts, they provide information only for one receipt at a time. Student Financials provides several pages enabling you to view your cashiering office's receipt activity as a whole.

In addition, Student Financials enables you to view cashiering activity by the type of tender used. For example, you might want to know how much cash your office brought in on a given day as opposed to how much revenue it received in checks.

Tender Flow

The Cashiering feature also enables you to review information regarding how tender flowed in and out of the cashiering office on a given business day. You can view the tender flow for a certain cashier, register, or tender type.

Page Name

Definition Name

Navigation

Usage

Receipts By Business Date

CSH_RCPT_BY_DATE2

select Student Financials, then select Cashiering, then select Balance by Business Day, then select Review Receipts By Date

Review receipts by business date.

Corporate Receipts

CSH_RCPT_EXT_ORG

select Student Financials, then select Cashiering, then select Review Corporate Receipts

Review payment activity for an organization.

Student Receipts

CSH_RCPT_EMPLID

select Student Financials, then select Cashiering, then select Review Student Receipts

Review payment and check cashing activity for a student.

Tender By Cashier

CSH_TENDER_BY_CASH

select Student Financials, then select Cashiering, then select Balance by Business Day, then select Review Tender By Cashier

Review tender activity by cashier.

Tender By Register

CSH_TENDER_BY_REG

select Student Financials, then select Cashiering, then select Balance by Business Day, then select Review Tender By Register

Review tender activity by register.

Currencies by Tender

CURR_BY_TENDER_SP

Click the Currency Detail link on the Tender By Cashier or Tender By Register page.

View how much each type of currency contributed to the tender total and how the system converted the type of currency.

Receipt Tender Flow

CSH_OFF_TENDER_FLW

select Student Financials, then select Cashiering, then select Balance by Business Day, then select Review Receipt Tender Flow

Review receipt tender flow.

Access the Receipts By Business Date page (select Student Financials, then select Cashiering, Balance by Business Day, then select Review Receipts By Date).

Image: Receipts By Business Date page

This example illustrates the fields and controls on the Receipts By Business Date page. You can find definitions for the fields and controls later on this page.

Receipts By Business Date page

Field or Control

Definition
Business Date

Enter the business date for which you want to view receipt activity.
Cashier

Use this field to filter the receipts displayed for a specific cashier.

Register

Use this field to filter the receipts displayed for a specific register.
Trans Type (transaction type)

Use this field to filter the receipts displayed by transaction type. You can select all transaction types, or you can view only Cash Check (cashed checks), Cash Repl (cash replenishments), Corp Pymt (corporate payments), Dept Rcpt (department receipts), Interim Deposits (interim deposits), or Stdnt Pymt (student payments) transactions.
Receipt Status

Use this field to filter the receipts displayed by status. Values are Approved, Cancelled, Delayed, Denied, Group Post, Not Posted, Pending, Posted, Processed, Unprocessed, and Voided.
Sort By

Use this field to sort the displayed receipts. You can sort them by cashier, date, receipt status, register, total, transaction date and time, or transaction type. You can sort by all of these criteria in either ascending or descending order.
Search

Click to filter and sort the displayed receipts by the criteria that you select in the Cashier, Register, Trans Type, and Sort By fields.

Access the Corporate Receipts page (select Student Financials, then select Cashiering, then select Review Corporate Receipts).

Image: Corporate Receipts page

This example illustrates the fields and controls on the Corporate Receipts page. You can find definitions for the fields and controls later on this page.

Corporate Receipts page

Field or Control

Definition
External Org ID

Enter the ID of the corporation whose receipts you want to view.
Search

Click the Search button to display the receipts for the selected corporation.
Receipt Nbr (receipt number)

This heading lists the system-assigned receipt number for each receipt. Click a receipt number to access the Corporate Payment Detail page, where you can view more detailed information about the corporate payment receipt.

Access the Student Receipts page (select Student Financials, then select Cashiering, then select Review Student Receipts).

Image: Student Receipts page

This example illustrates the fields and controls on the Student Receipts page. You can find definitions for the fields and controls later on this page.

Student Receipts page

Field or Control

Definition
ID

Enter the ID of the student whose receipts you want to review.
Search

Click the Search button to display the receipts for the selected student.
Receipt Nbr (receipt number)

This heading lists the system-assigned receipt number for each receipt. Click a receipt number to access the Student Payment Detail page or the Cash Check Detail page, depending on the transaction type, where you can view more detailed information about the receipt.

Access the Tender By Cashier page (select Student Financials, then select Cashiering, then select Balance by Business Day, then select Review Tender By Cashier).

Image: Tender By Cashier page

This example illustrates the fields and controls on the Tender By Cashier page. You can find definitions for the fields and controls later on this page.

Tender By Cashier page

Field or Control

Definition
Cashier Office Date

Enter the business date of the tender activity that you want to view.
Search

Click to retrieve the tender activity information for the selected business date.
Currency Detail

Click to access the Currencies by Tender page, where you can view a breakdown of each currency type that the cashiering office received, its converted amount, and how it contributed to the total balance for the tender key.

Access the Tender By Register page (select Student Financials, then select Cashiering, then select Balance by Business Day, then select Review Tender By Register).

Image: Tender By Register page

This example illustrates the fields and controls on the Tender By Register page. You can find definitions for the fields and controls later on this page.

Tender By Register page

Field or Control

Definition
Cashier Office Date

Enter the business date of the tender activity that you want to view.
Search

Click to retrieve the tender activity information for the selected business date.
Currency Detail

Click to access the Currencies by Tender page, where you can view a breakdown of each currency type that the cashiering office received, its converted amount, and how it contributed to the total balance for the tender key.

Access the Receipt Tender Flow page (select Student Financials, then select Cashiering, then select Balance by Business Day, then select Review Receipt Tender Flow).

Image: Receipt Tender Flow page

This example illustrates the fields and controls on the Receipt Tender Flow page. You can find definitions for the fields and controls later on this page.

Receipt Tender Flow page

Field or Control

Definition
Business Date

Enter the business date for which you want to view tender flow.
Cashier

To view tender flow for a specific cashier, select the cashier.
Tender

To view tender flow of a specific tender key, select the tender key.
Register

To view tender flow for a specific register, select the register.
Include in Totals

Select to add the opening balance of the cashiering office to the tender in and out activity to come up with a system-generated closing balance.
Opening Balance

After you click the Search button, this field displays the total of all of the opening balances that you specified for your cashiers or registers when you opened the cashiering office.

Note: If you select a specific cashier or register in the Cashier field or the Register field, the Opening Balance field reflects the opening balance for only the selected cashier or register.
Search

Click to display all of the receipts that meet the criteria that you select in the Business Date, Cashier, Tender, and Register fields.
Receipt Nbr (receipt number)

This heading lists the system-assigned receipt number for each receipt. If you click the receipt number for a receipt, the system accesses the appropriate detail page to view complete information about the receipt. For example, if you click the receipt number for a student payment, the system accesses the Student Payment Detail page.
Over/Short

The system calculates any overage or shortage by comparing the actual closing balance entered on the Close Cashier page to the system-generated closing balance, which appears to the right of the Over/Short field. If an overage or shortage exists, you should inquire on specific tenders to narrow down the cause.