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Setting Up Invoice ID Number Generation

To set up invoice ID number generation, use the Invoice ID Number component (INVOICE_NUMBER).

Each bill that you create must have a unique invoice ID number associated with it. You define how the system generates each invoice ID number. The invoice number consists of three parts that combine text with system-generated number sequences. Each part can consist of no more than 10 characters and no fewer than 2 characters. The maximum length of the entire invoice ID is 22 characters. This section discusses how to define invoice number generation.

Page Name

Definition Name

Navigation

Usage

Invoice ID Number

BI_IVC_NUM

select Set Up SACR, then select Product Related, then select Student Financials, then select Billing, then select Invoice ID Number

Define invoice number generation.

Access the Invoice ID Number page (select Set Up SACR, then select Product Related, then select Student Financials, then select Billing, then select Invoice ID Number).

Image: Invoice ID Number page

This example illustrates the fields and controls on the Invoice ID Number page. You can find definitions for the fields and controls later on this page.

Invoice ID Number page

Field or Control

Definition
Example Invoice

Displays how your invoice IDs appear using the parameters that you select.
Text

Select to enter specific text for the segment. The Part 1 Sequence Length, Part 2 Sequence Length, or Part 3 Sequence Length field of the segment becomes available, depending on which segment you are defining.
Auto Sequenced

Select to make the segment a number automatically sequenced by the system. The Part 1 Next Sequence Number, Part 2 Next Sequence Number, or Part 3 Next Sequence Number field becomes available, depending on which segment that you are defining.
Part 1 Sequence Length, Part 2 Sequence Length, and Part 3 Sequence Length

If you selected the Text option for a segment, enter characters to appear on the bill along with the length of the segment. If the length is greater than the number of characters that you enter, the system puts a number of spaces in the segment equal to the difference between the length and the number of characters entered.
Part 1 Next Sequence Number, Part 2 Next Sequence Number, and Part 3 Next Sequence Number

If you selected the Auto Sequenced option for a segment, use these fields to set the next number to appear on a bill. When you press TAB to move out of the field, the system fills the remainder of the field with zeros so that the total length is 10. This number appears in the segment of the first ID generated by the system using this invoice ID generation scheme. The auto-sequenced segment of each ID generated after the first is one higher than the previous. For example, if you enter 0000001 in the Part 1 Next Sequence Number field, the first segment of the first invoice ID is 0000001. The first segment of the second invoice ID is 0000002, and so on.