Understanding Consolidating and Reporting Academic Statistics
With the Consolidate Academic Statistics process (SRPCCONP), you can capture demographic and statistical information about your students, reporting these students under one primary academic career and program for a statistical period of time. If a student is active in multiple academic careers or programs within one or more terms of an academic statistics period, the process combines the student's academic career, program, level, and load information, based on the student's academic career and program that have the lowest primacy number. Your institution can report each student under one academic career and program for a statistical period of time and have the multiple academic level, load, and other statistics consolidated. You can then use these consolidated academic statistics to meet reporting requirements—such as Integrated Postsecondary Education Data System (IPEDS) and National Student Clearinghouse (NSC).
After your institution completes the prerequisite setup for consolidating and reporting academic statistics, you are ready to capture and consolidate academic statistics for students who are active in terms at the academic institution for a given academic statistics period. You can, through the Consolidated Statistics page, run three COBOL/SQL processes:
Take Term Statistics Snapshot (SRPCCONA).
Recurring Term Snapshot (SRPCCONU).
Consolidate Academic Statistics (SRPCCONP).
Important! To gather statistics that reflect different times of the year, you must run the Recurring Term Snapshot process (SRPCCONU) and the Consolidate Academic Statistics process (SRPCCONP) on a regular basis because the statistics themselves are based on the run date, not on the snapshot date. The processes use the snapshot date to locate the valid academic career and term combinations to include in the calculations.
After you have run the Consolidate Academic Statistics process (SRPCCONP) and are satisfied with the statistical results, you can then create reports based on the calculations found in the consolidated statistics table. The PeopleSoft system provides reporting features—such as NSC—that use the Consolidate Academic Statistics process results. Or you can create other reports to meet the needs of your institution. This documentation discusses the delivered reporting features.