Assigning and Maintaining Appointments for Individual Students

Select the session for which you want to assign enrollment appointments to the student.

Select if you want the enrollment engine to use term unit limits (defined on the Enrollment page of the Academic Program Table component), rather than session unit limits (defined on the Session page of the Academic Program Table component). The enrollment engine still checks appointment limits, even if this check box is selected.

Select to override the session unit limits set for the student's primary academic program of the enrollment term. When you select this check box, the system makes available the Max Total Units, Max Audit Units, Max No GPA Units, and Max Wait List Units fields and displays the values set on the Session page of the Academic Program Table component. You can then override the values for this student's enrollment appointment. If you are assigning a new enrollment appointment to the student and you want to use this override, you must first select this check box and save the page. Clear this check box to use the previously defined session unit limits set for the student's primary academic program of the enrollment term.

Enter the maximum number of units that the student can enroll in for all of the enrollment appointments within the specified session.

Enter the maximum number of units that the student can enroll in with a non-GPA grading basis for all of the enrollment appointments within the specified session.

Enter the maximum number of units that the student can take in audit status for all of the enrollment appointments within the specified session.

Enter the maximum number of wait-list units that the student can take for all of the enrollment appointments within the specified session.

If you select this check box, the enrollment engine includes wait listed units towards the appointment maximum.

For example: A student has an appointment maximum unit limit of 15 and a maximum wait list unit limit of 9. The student is enrolled in 6 units and wait listed in 6 units. If the check box is selected, the student can enroll and/or wait list in an additional 3 units only, because the 6 wait listed units are applied to the overall limit of 15.

By default, the system displays the maximum number of courses that this student can take for the specified session. The system determines this value according to the maximum courses that a student can take for the specified session and the term category of the specified term, as defined for the student's primary academic program for the specified term. Set total maximum course values by academic load for term category and session combinations within an academic program on the Course page in the Academic Program Table component. If you have cleared the Only Use Term Limits check box for the specified session on the Session Enrollment Limits page, this field is unavailable.

Enter an appointment block from which you want to assign an appointment. You can also search for an appointment by clicking the Find Appointment link.

Enter the appointment number that you want to assign to the student. You must enter a valid appointment number for the appointment block that you entered. You can also search for an appointment number by clicking the Find Appointment link. Define appointments on the Enrollment Appointments page in the Appointment Table component. The system displays the start and end dates and the start time of the enrollment appointment that you select.

Click to search for an appointment by appointment block or by date and time. The Student Enrollment Appointment - Search for an Appointment page appears.

Select this option if you want the Enrollment Engine to enforce the enrollment limits of the term and session—set up on the Enrollment page in the Academic Program Table component—for the appointment limits.

Select this option if you want the Enrollment Engine to enforce the appointment limits set up for the appointment limit ID. When you select this option, the Limit ID field appears.

The field appears when you select the Use Appointment Limit ID option. Enter the appointment limit ID that you want to use to enforce appointment limits. Define appointment limit IDs on the Appointment Limit ID page.

Based on the Appointment Control Unit Limit option selected on the Academic Career Table 2 page, the unit limit defined on the Appointment Limit ID applies to either each individual session in which a student is enrolled or applies to all the sessions in which a student is enrolled.

See Defining Academic Careers

Select this option if you want to define appointment limits here. Although you can enter higher limits than those defined for the session and term, the Enrollment Engine still enforces the session and term limits. For example, if the maximum total units for the session is 18, and you enter 20 in the Max Total Units field on this page, the Enrollment Engine does not let this student enroll in more than 18 units.

Enter the maximum number of units that the student can enroll in during this enrollment appointment.

Enter the maximum number of units that the student can enroll in with a non-GPA grading basis during this enrollment appointment.

Enter the maximum number of units that the student can audit during this enrollment appointment.

Enter the maximum number of wait-list units that the student can take during this enrollment appointment.

Enter an appointment block from which you want to assign an appointment. You can also search for an appointment by clicking the Find Appointment link.

Enter the appointment number that you want to assign to the student. You must enter a valid appointment number for the appointment block that you entered. You can also search for an appointment number by clicking the Find Appointment link. Define appointments on the Validation Appointments page in the Appointment Table component. The system displays the start and end dates and the start time of the validation appointment that you select.

Click to search for an appointment by appointment block or by date and time. The Student Enrollment Appointment - Search for an Appointment page appears.