Creating Appointment Communications in Batch

The Create Appts Communications process populates the communications tables, providing you with the option to generate enrollment appointment notification mailers for your students. Each time you run the Create Appts Communications process, it repopulates the communication tables with the newest enrollment appointment information for the affected students. Before you run this process, you must define enrollment appointment mailers on the communications tables. We deliver an example enrollment appointment mailer that you can use as a model.

Access the Appointment Communications page (select Records and Enrollment, then select Term Processing, then select Appointments, then select Appointment Communications, then select Appointment Communications).

Image: Appointment Communications page

This example illustrates the fields and controls on the Appointment Communications page. You can find definitions for the fields and controls later on this page.

When you run the Create Appts Communications process, the process uses the administrative function STRM and populates the communication tables with the letter code APP for every student within the selected institution, career, and term who has been assigned an appointment. In addition to the letter code of APP, the process records for each affected student the action of add or delete, the appointment type of enrollment or validation appointment, and the student block and appointment block.

After you populate the communication tables, you can generate enrollment appointment notification mailers for students.